Guide for Proposers Research Infrastructures Integrated Infrastructure Initiative - I3 Bernhard FABIANEK European Commission, Information Society Directorate-General Brussels, 24, 25 March, 2003 "The views expressed in this presentation are those of the author and do not necessarily reflect the views of the European Commission"

The Structure of the Proposal  Part A   A set of forms which collect basic information about the proposal and the proposers  Part B   Covers one after another, all the scientific/technical issues on which the proposal will be evaluated

Proposal Submission Process   Proposals might be submitted in any official EU language. If Proposal Language is not in English, a translation of the full proposal would be of assistance to the evaluators.  Paper or Electronic Submission  To arrive before the Deadline at the Address given in the Call text: Call identifier: FP Infrastructures-2 European Commission Rue de Genève, 1 B-1140 Brussels

Process after Submission (Grids Call)  Acknowledgement of Receipt (end of May)  Evaluation (2-6 June) and Hearing for proposals above threshold (23-27 June)  Project Negotiations (from summer onwards)  Contracting (early 2004)

ReferencesReferences   The templates for the currently open Grids Call might be used as an example:

Proposal Part A: Form A1 To be completed by the Co-ordinator Class of Infrastructure: Communication Network Development

Proposal Part A: Form A2 To be completed by all Participants (incl. Co-ordinator)

Proposal Part A: Form A3

Proposal Part A: Cost Models (provisional)

Proposal Part A: Cost Models (FC) FC: FC: a full-cost model in which all actual direct and actual indirect costs may be charged to the contract

Proposal Part A: Cost Models (FCF) FCF: a simplified variant of the full-cost model, in which all actual direct costs may be charged to the contract, together with a flat-rate rate of 20% of all these direct costs, excluding subcontracts, which will be deemed to cover all related indirect costs;

Proposal Part A: Cost Models (AC) AC: AC: an additional-cost model, covering all direct costs that are additional to the recurring costs of a participant (with the exception of consortium management for which recurring costs would also be eligible), together with a flat-rate of 20% of all these direct costs, excluding subcontracts, which will be deemed to cover all related non-recurring indirect costs.

Proposal Part A: Cost Models (general) 1 Organisation = 1 Cost Model throughout the whole Framework Programme!

Proposal Part B: Overview  List of Participants  List of Activities  Budget Breakdown  Deliverable List

Proposal Part B: List of Activities

Proposal Part B: Budget Breakdown

Proposal Part B: Objectives  Relevance to the objectives of the I3 Description on how the various activities will be integrated with one another  Long Term Sustainability and Structuring Effect Prospects of the proposed programme of activities to have a structuring effect in terms of the collaborative arrangements that will be put into place among the participants and the perspectives for their long-term sustainability.

Proposal Part B: Networking Activities  Description of each Networking Activity (incl. Management of the I3)   Objectives and expected outcome   Participants   Justification of financing requested   Summary  Overall Implementation and Co-ordination of the Networking Activities   Indicative multi-annual execution plan   Detailed execution plan for the first 18 months   Explain how the ensemble of activities will enhance the services provided by the infrastructure

Proposal Part B: Specific Service Activities  Description of the Infrastructure and Services   Quality of the Infrastructure   If the infrastructure consists of a distributed ensemble, describe in detail the constituent parts that will be integrated   List the individual facilities that are relevant for the provision of the services offered and describe their relationship   Describe the state-of-the-art services offered   Quality of the Management   European added Value

Proposal Part B: Specific Service Activities  Description of each Specific Service Activity   Scientific and Technological Excellence incl. detailed execution plan for the first 18 months   Quality of the Management   Justification of Financing requested   Exploitation of Results   Summary

Proposal Part B: Specific Service Activities  Overall Implementation and Co-ordination of the Specific Service Activities   Indicative multi-annual execution plan   Extent to which the proposal will improve the quality of the services made available to the research community   Indicate if and how the implementation of the different proposed service activities will be mutually dependent

Proposal Part B: Joint Research Activities  Relevance to the objectives of the I3 Description on how the various activities will be integrated with one another  Long Term Sustainability and Structuring Effect Prospects of the proposed programme of activities to have a structuring effect in terms of the collaborative arrangements that will be put into place among the participants and the perspectives for their long-term sustainability.

Proposal Part B: Joint Research Activities  Description of each Joint Research Activity   Scientific and Technological Excellence incl. detailed execution plan for the first 18 months   Quality of the Management   Justification of financing requested   European added Value   Exploitation of Results   Summary

Proposal Part B: Joint Research Activities  Overall Implementation and Co-ordination of the Joint Research Activities   Indicative multi-annual execution plan   Extent to which the proposal will improve the quality of the services made available to the research community   Indicate if and how the implementation of the different proposed service activities will be mutually dependent