GENERAL SERVICES DEPARTMENT Risk Management Division Risk Management Information System Project Certification-Planning Phase December 17, 2008

General Services Department Risk Management Information System EXECUTIVE SUMMARY RMIS - The one essential tool for effectively assessing and managing the location, extent and cost of loss Business Problem and Opportunity –No successful insurance entity can function without the support of a RMIS –A RMIS is the key to preserving the financial viability of the entity and limiting the cost of protection (in the form of premiums) to the entity’s customers. It provides the: Analyses of cost and cause of loss, Ability to detect and analyze emerging loss trends, Ability to proactively anticipate and prevent, or limit the damage of, emerging loss trends RMD is the custodian of self insured retention funds which addresses Workers’ Compensation, liability, and property premium collections and payments for incurred loss

General Services Department Risk Management Information System Project Progress as of 12/5/08 12/12/08 - RMIS System RFP Final Document Scheduled for Release 2/9/08 – RMIS Software Vendor Contract Finalized Business Process Assessment & Workflow in Progress with Each of the Identified Bureaus –Workers Compensation –Loss Control –Property and Casualty –Legal –Finance 12/22/08 - IV&V Requirements and CVR Release 1/5/09 - IV&V Vendor Selected

General Services Department Risk Management Information System PhaseSummary of PhaseKey Deliverables InitiationKickoff project, Draft Project Management Plan and subsidiary documents, establish project schedule. Product development Rationale, End Vision and purpose, Project Scope, Work Break Down Schedules, Business Requirements PlanningBuild detailed plans and technical requirements and design documents. Initial Technical Requirements, Initial deployment and transition to operations plan, Initial Operations and Support Plan, Test Plan and Criteria, User/System Acceptance Criteria, Training Plan, System Design, Change Control Plan, Success Factors ImplementationRevise Plans and implement end-user training, technical and functional testing, hardware deployment and configuration, Data Migration, Acceptance testing, Final Deployment. Revised deployment and transition to operation plan, Revised Operations and Support Plan, Pilot Acceptance criteria¸ Training materials, Parallel Testing Acceptance, Corrective Action Plan, Measurement Metrics, Risk and Issues Management CloseFinal documentation, signoff and other closing activities. System Acceptance by all stakeholders

General Services Department Risk Management Information System Governance Structure

General Services Department Risk Management Information System Budget by Project Phases Project Phase Time Frame Release of Funding Breakdown InitiationSeptember – October, 2008 $ 50.0PM (526hrs*$95/hr) PlanningOctober – December, 2008 $ 95.0PM ($60.0) IV&V ($35.0 ) ImplementingJanuary – August, 2009$605.0Contingency ($35.0) Hardware (15.0) Software/Lic ($440.0) Data Conv./Integration ($100.0) Training ($15.0) Close-OutAugust –December, 2009$ 0.0 Project Total $750.0

General Services Department Risk Management Information System IT Architecture Open Source/COTS Aligned with State’s Enterprise Architecture Rules based Authorized User Access Security Standard Operating Platforms (RAID5)– SQL2005, Windows 2003 System – Dual Processor P4 1 ghz Memory 4GB RAM or Greater LAN Speed – 100 Gigabit Ethernet WAN Speed – 1.54 Mpbs throughput Network Protocol - TCP/IP Interface with SHARE and GSD/ASD Financial Systems Housed at Simms Data Center Web front-end w/ either Apache Tomcat 5.0+ or IIS 6.0+/80GB (RAID) Browser IT 6.0+ Adobe Acrobat Reader version 7.05

RMIS Architecture

System design and flow diagram. Mai l FT P Docum ent Manag er AP Syste m Users Laser Check Printing (HP) Positive Pay/ Bank Reconciliation ISO ClaimSearc h Web/Application Server Database Server Encryption controlled by Application Server Intrane t Interne t Remote Users FIREWALL

General Services Department Risk Management Information System Requesting Approval for Project Planning Phase and Release of Funds in the Amount of $95,000 THANK YOU