GENERAL SERVICES DEPARTMENT State Purchasing Division SHARE e-Procurement Enhancement Project Certification-Implementation Phase April 22, 2009

2 General Services Department SHARE Procurement Enhancement SPD is Requesting Release of $263,000 for the e-Procurement Project – Implementation Phase

3 General Services Department SHARE Procurement Enhancements Executive Summary SPD Responsibilities –Purchasing of Tangible Goods, Services, and Construction –Training and Assistance (Agency and Vendor Personnel) –Small Business Assistance –Vendor Registration –Procurement Code Administration e-Procurement Project Goal –Implement Technology to Automate Processes –Improve Efficiency of SPD and State Agency Procurement –Develop Metrics Based on Capturing Accurate Data –Drive Decision Process to “Data Driven” –Streamline and Shorten Acquisition Time

4 General Services Department SHARE Procurement Enhancement Project Progress: Initiation Phase: –Established a Cohesive Project Team –Project Management Plan Developed –Oracle Health Assessment Completed Identified Opportunities to Facilitate SPD Function with Installed SHARE Developed Preliminary, Logical High-level Roadmap Recommendations Provided a Strategic Roadmap with Budgetary Estimates –Planning Phase Preparation Activities Completed Planning Phase –Determined Implementation Priority and Sequence of Oracle Health Check Recommendations –Developed Short, Medium, and Long Term Implementation Roadmap and Schedule for Enhancing SHARE Functionality –Identified Resource Requirements: Technical Support, Oracle Expertise, Training and Security to Support Initial Optimization/Implementation –Coordinated Scheduling of Optimization with DFA, DoIT, and DOT Projects –Developed Implementation Plan documents, Project Schedule and Work Breakdown Structure for Initial Optimization –Developed TARC Documents –Identified Timeline and Projected Budget for Implementation of Oracle Future Recommendations to Yield Full Functionality of eProcurement, Strategic Sourcing, and Contract Management Modules

5 General Services Department SHARE Procurement Enhancement 10/8/20082/25//2009 e-Procurement Project Timeline 2/25/09 - 4/22/2009 Planning Phase 4/23/ /30/2009 Implementation Phase Closeout 10/8/ /23/2009 Initiation Phase 4/22/ /1/2009 – 10/31/ /1/ /31/2009

6 General Services Department SHARE Procurement Enhancements Implementation Phase Develop/Build Prototype/Unit Test Update UPK’s UAT Train Regression Test Move to Production Stabilization Period/Monitor and Control Close Validate

7 General Services Department SHARE Procurement Enhancement Requesting $263,000 for Implementation Phase Project Phases Time Frame Request for Release of Funds Cost Breakdown InitiationOctober 2008 – February, 2009 $92,000PM - $50.0, Oracle Health Assessment $42.0 PlanningFebruary –April, 2009 $145,000PM - $115.0 Oracle Professional Services- $30.0 ImplementationApril - September, 2009 $263,000Oracle Professional Services - $247.0 IV&V- $8.0 Contingency - $8.0 ( 3% of total project cost) CloseoutOctober, 2009$-0- Project Total $500,000

8 General Services Department SHARE Procurement Enhancement IT Architecture COTS-Web Based Oracle Database Standard SHARE Current System Architecture Aligned with State’s Enterprise Architecture SHARE AIX System Housed at Simms Data Center System Failover (Disaster Recovery) Security/User Roles

9 General Services Department SHARE Procurement Enhancement Thank You!