Orange County E-Procurement Initiatives January 8, 2007

2 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

3 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

4 E-Procurement Definition BUSINESS BUSINESS BUSINESS CONSUMER The facilitation of BUSINESS BUSINESS and / or BUSINESS CONSUMER purchase and sale of supplies and services electronically… TYPICALLY THROUGH THE INTERNET !

5 E-Procurement at Orange County Paint Business Business Example (M/WBE Vendor Search)

6 E-Procurement Definition Business Consumer Example (Process Clarification) Index of Commodities

7 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

8 E-Procurement Benefits It Educates ! Clarifies Procedures ! Is Timely & Up-To-Date ! Saves Trees !

9 E-Procurement Benefits 39,000+ registered vendors 500+ M/WBE firms 7,000+ pages of M/WBE vendor listings printed each month Information was not up-to-date BEFORE E-PROCUREMENT… Oh boy…Ill be typing all night ! 39,000+ M/WBE LISTING

10 E-Procurement Benefits Slow internal processes Bids typed and mailed Special print ads were required for each bid Vendors had to visit our offices Bulletin board postings were a major means of notification BEFORE E-PROCUREMENT Inconvenient for customers ! Difficult for staff to support ! How much LONGER ?? How will I EVER catch up ?!

11 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation AFTER E-PROCUREMENT…

12 E-Procurement Benefits Faster internal processes Reduction in phone calls Vendors needed to visit our offices less often Less paperwork AFTER E-PROCUREMENT… Printed copies no longer required ! Online data is up to date ! Processes are more user friendly ! Red Tape reduced!

13 E-Procurement Benefits Bid solicitations are ed Print ads and bulletin boards are optional Reduced foot- traffic Fewer phone calls AFTER E-PROCUREMENT I was able to update my information within minutes and gain instant access to new bids. The system is GREAT! – Wilson Consultants Corporation (disaster recovery services)

14 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

15 E-Procurement at Orange County Bid Opportunities

16 E-Procurement at Orange County Design Plans

17 E-Procurement Definition Business Business Example (Minority Vendor Search Results) MWB/E Graduate Firms MWB/E Complete Vendor Listing

18 E-Procurement at Orange County Bid Award Recommendations

19 PROFESSIONAL SERVICES E-Procurement at Orange County Term Contracts

20 E-Procurement at Orange County Volume of Work

21 E-Procurement at Orange County Vendor Registration ORANGE PARTNERS, INC

22 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Receive bid notices Track payments Bid List: Goods & Services

23 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive bid notices Track payments

24 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive bid notices Track payments

25 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive bid notices Track payments

26 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive bid notices Track payments

27 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Service Receive bid notices Track payments

28 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

29 E-Procurement Management Cost Avoidance Purchases: $297,834,812 Bids/RFPs issued: 224 Purchases: $599,205,695 Bids/RFPs issued: 472

30 E-Procurement Management Cost Avoidance Purchasing & Contracts Division Fiscal Year Number of Staff* Total Purchases Bids/RFPs Issued $297,834, $599,205, *Increase of.005% per year.

31 E-Procurement Management Controlling Costs by Developing In-House $468,000 to outsource at 60% completion $60,000 built in- house at 60% completion

32 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

33 Orange County Implementation $ $

34 Key Issue: Funding E-Procurement Future Looking ahead… Electronic: Receipt of Bids and Proposals? Receipt of Bids and Proposals? Execution of Contracts and P.O.s? Execution of Contracts and P.O.s? $ $

35 Thanks to the E-Procurement Team! To all who have contributed … Paul Banton – ISS Heather Coons – Finance Sheena Ferguson – Business Development Roberto Franceschetti – ISS Susan Hall – ISS James McNamara – ISS Al Portugal – ISS Rebecca Sanchez – ISS Bill Staffeld – ISS Donna Stolnacker – Finance Elaine Walker – Purchasing & Contracts ISS Network Team

36 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

37 E-Procurement Future Orange County Purchasing and Contracts Recipients 12 Consecutive Years Professionalism Innovation Leadership