iExpert THERE IS A WAY - Organizing Self

iExpert “To become a ringmaster, you must realize that there’s a time and a place for everything. Successful time managers realize its all about DISCIPLINE”

iExpert T - Things To Do I - Identify priorities M - Make It Happen E - Evaluate

iExpert What is the goal? Why am I doing this? How & Why will I succeed? What happens if I chose not to have a goal? Goals – A few questions

iExpert “The difference between a Goal and a Dream is the written word” A goal is the end result towards which time, energy and resources are directed. It should define the outcome and the purpose

iExpert SMART Goals S SPECIFIC M MEASURABLE A ATTAINABLE / ACHIEVABLE R RELEVANT T TIME BOUND

iExpert Plan your work & Work your Plan Break each goal down to specific tasks – with clear outcomes Plan the execution of those tasks – with timetables Gather the necessary resources Execute the plan

iExpert Review –Can be done daily/ monthly/quarterly –Self review (Use of metrics, To Do Lists) Revaluate –Incorporate necessary changes & document Reschedule –Agree upon date of next review and final dates for completion The 3 Important R’s

iExpert External Time Wasters Interruption Office Socializing Too many unplanned meetings Unscheduled Visitors Unclear Goals Poor work environment Bureaucratic ways

iExpert Internal Time Wasters Procrastination Lack of Planning Lack of prioritizing Slow reading Indecision Not being able to say “NO” Physical & Mental exhaustion Low self motivation Messy Work place

iExpert Let me do it tomorrow Procrastination Is “putting things off”

iExpert Phase 1 : Thinking We can do it Phase 2 : Anxiety Phase 3 : Foreboding Phase 4 : Guilt & Fear Phase 5 : Frenetic Activity Phase 6 : Uneasiness Phase 7 : Secretiveness Phase 8 : Superstition Phase 9 : Hopelessness Phases of Procrastination

iExpert So, What are the ways to use our time ? Can we save money; as Time is Money!

iExpert

Checklist of some Time Savers & Have Fun! Write things down Prioritize your to do list Plan your week ( Broad List) Carry a notebook/ Organizer Learn to say ‘No’ Identify Bad Habits Continuously improve yourself Keep a Goal Journal Get enough Sleep Don’t be a perfectionist Utilize “Productive Procrastination” Ask Questions Apply the 80/20 rule Use your energy cycles Clean your desk, cupboards Learn to relax Learn to Speed read Find a Role Model

iExpert Some Tools Day Planners Handheld PDA’s PDA / Cell Phones Handheld tape recorders PIM Software Tablet PC’s

iExpert Using the TOOLS Don’t be afraid of the learning curve Be consistent - daily is daily, occasionally is not worth much. One source works – multiple sources mean you never have the information you need when you need it. Backup everything. An appointment lost, a contact lost, may mean work is a do-over, and who needs that.

iExpert Some tips to increase Productivity & Concentration Candle watching Separate yourself from your environment Set Goals Avoid Stimulants Eliminate distractions ahead of time Develop an interest in your task Practice the “5 More” rule

iExpert

LIST OUT ONLY THINGS THAT YOU WANT TO DO… TO CREATE THE DIFFERENCE !

iExpert “Be. Be. Think. THERE IS ALWAYS A WAY!”