Steps to be taken for Election Duty Votes Bankura

In terms of Rule 52 of West Bengal Panchayat Elections Rules, 2006, the following procedures are to be adhered to by the Panchayat Returning Officer for taking ED votes : –

01. Period of ED vote 02. Eligibility To be communicated. Polling personnel and other personnel who have been assigned various duties relating to the Poll by the PRO / DPEO and the Police personnel engaged in duty with the Poll and the Drivers and Helpers/ Khalasis of the requisitioned vehicles, who are eligible to cast their votes shall apply to the PRO in Form – 14 with the original copy of the appointment letter within the stipulated period.

03. The bundles of Ballot Papers for E.D. Vote should be kept in separate trunks after checking and splitting Polling Station wise before leaving the Printing Press. 04. The register of ED Vote may be prepared thereon.

05. It is advisable to open counter for Gram Panchayat / Panchayat Samiti / ZP Constituencies pertaining to one / two Gram Panchayat(s) (depending upon No. of Polling Stations). Each counter may be manned by one APRO, two other staff and one Gr.-D staff (specially for sealing). 06. Before the commencement of ED Vote the Electoral Rolls should be marked with deletion, correction etc by the APERO with initials and stamp as per instruction.

07. Several voting compartments may be setup for maintenance of secrecy of voting. 08. Arrangement of adequate Police personnel should be made. 09. Notice regarding date & time for ED vote should be given in advance.

10. A Voter on election duty wishing to Vote will apply in Form 14 to the PRO/ APRO along with copy of Appointment letter and being satisfied the PRO/ APRO will issue ballot papers to him. (Rule 52 may be seen). 11. Police Personnel will appear with duly filled in Form-14 along with a certificate from their Superior Officer that they have been engaged in duty connected to the Poll and will remain so engaged on the Poll day.

12. Drivers / Khalasis of the requisitioned vehicles will appear with duly formed in Form-14 along with a copy of requisitioned order of the vehicle and a certificate from the Owner of the vehicle authenticating engagement of the said persons on the Poll day as the Driver / Khalasis. 13. Identification An original copy of the appointment letter is to be produced by the voters in order to establish his identity to the satisfaction of the PRO/APRO. The APRO would verify the Sl. No. of voter in the concerned Part of the Electoral Roll and if satisfied with the identity of the voter then he would put ED mark in the blank space provided in between particulars of the electors and his photo image in the Electoral Roll which will be authenticated by the APRO with his signature and seal.

14. “ED” should be written (in RED ink) against the voter’s name and the name should be underlined in all the marked copies. APRO will sign with stamp. 15. The APRO will sign the ballot papers in full on its back; and the distinguishing mark of polling Station should be affixed on the back of the counterfoil as well as on the back of the ballot papers. 16. The Ballot paper should be issued from the last Sl. No. of the relevant constituencies.

17. Before issuing the Ballot papers to the ED voters the APRO will obtain his signature in 03 (three) separate Registers maintained for GP/PS & ZP Constituency. Separate pages are to be maintained for each constituency in the Register. The issuance of Ballot paper shall commence from the last serial of the ED Ballot papers and the envelopes of the similar colour which has been duly signed by the APRO with time & date will be handed over to the voter. Format for Register Sl. No. No. & Name of the GP/PS/ZP Constituency No. & Name of the Polling Station Part No. of the elector Sl. No. of the elector Sl. No. of the Ballot Paper issued Signature of the elector Remarks

Sample of Envelope for GP Tier: Panchayat General Election, 2013 ________________ Development Block, Bankura Cover for ED vote GP Constituency No. ____________________ GP Constituency Name __________________ ------------------------------------------ (Signature of PRO/APRO with time & date)

Sample of Envelope for PS Tier: Panchayat General Election, 2013 ________________ Development Block, Bankura Cover for ED vote PS Constituency No. ____________________ PS Constituency Name __________________ ------------------------------------------ (Signature of PRO/APRO with time & date)

Sample of Envelope for ZP Tier: Panchayat General Election, 2013 ________________ Development Block, Bankura Cover for ED vote ZP Constituency No. ____________________ ZP Constituency Name __________________ ------------------------------------------ (Signature of PRO/APRO with time & date)

18. Indelible ink mark will be put on the left fore-finger and the arrow cross mark will be handed over to the voter to cast the vote. 19. After casting his vote on three Ballot papers at a time the voter will hand over the Ballot Papers to the PRO/ APRO in respective sealed covers specially provided for different tier. After casting of Votes by the elector he should be provided assistance in sealing of envelopes with the help of Gr.-D staff available at counter, each packets should be affixed with distinguishing mark of Polling Station and the elector should be requested to insert the polled & sealed envelopes into three different ballot boxes, kept beside the counter / voting compartment. The counterfoils of the Ballot Papers should also be kept in separate sealed covers.

20. After each day of casting of vote, ballot papers within sealed envelops should be taken out from ballot boxes and bundled as per polling station and Polling Station wise figures should be checked with Marked Copy of Electoral Rolls, Counterfoils & E.D. Registers. After bundling, tier-wise and Constituency-wise packets with dates should be kept in sealed trunk and a polling station-wise statement should be prepared. The sealed trunk should be placed in the Strong Room under Police protection. 21. On the last day, evening when ED casting is over, final figure should be checked and a polling station wise statement should be prepared and that should be hung in front of counting hall before commencement of counting in each tier.

Sample of Envelope for keeping Sealed Envelopes for ED Votes received on a Particular Date: Panchayat General Election, 2013 ________________ Development Block, Bankura Cover for keeping sealed envelopes for ED vote received on ___/___/_____ GP/PS/ZP Constituency No. ____________________ GP/PS/ZP Constituency Name __________________ ------------------------------------------ (Signature of PRO/APRO with time & date)

Sample of Envelope for keeping Counter foils of Ballot Papers for ED Votes : Panchayat General Election, 2013 ______________ Development Block, Bankura Cover for counter foils of Ballot Paper for ED vote GP/PS/ZP Constituency No. ____________________ GP/PS/ZP Constituency Name __________________ ------------------------------------------ (Signature of PRO/APRO with time & date)

22. The list of ED votes cast are to be displayed Tier wise and Constituency wise outside the counting halls.

23. Sufficient number of candle, wax, rubber bands etc may be available at hand. 24. Every day at the end of ED votes polled, the sealed covers of ballot papers should be verified with counter foils, E/R (marked copies) and Register and a report in the following format should be submitted to the District : -

ED Annexure – I Date of Election duty votes Report on the Election Duty votes cast (Tier-wise) for ________________ Dev. Block, Bankura. Date of Election duty votes No. of Election Duty votes cast for GP Tier PS Tier ZP Tier --------------------------------- (Signature of BDO & PRO)

ED Annexure – II Report on Gram Panchayat Constituency-wise Election Duty votes cast for ________________ Dev. Block, Bankura. Date : on ______________ / upto _____________ No. & Name of the Gram Panchayat Constituency / Seat …………. No. & Name of last Gram Panchayat Constituency / Seat Polling Station No. No. of ED Votes cast Last Polling Station No. Total From 2nd Day two reports will come, one for that day and another cumulative i.e. upto that day. --------------------------------- (Signature of BDO & PRO)

ED Annexure – III Report on Panchayat Samiti Constituency-wise Election Duty votes cast for ________________ Dev. Block, Bankura. Date : on ______________ / upto _____________ No. & Name of the Panchayat Samiti Constituency …………. No. & Name of last Panchayat Samiti Constituency Polling Station No. No. of ED Votes cast Last Polling Station No. Total From 2nd Day two reports will come, one for that day and another cumulative i.e. upto that day. --------------------------------- (Signature of BDO & PRO)

ED Annexure – IV Report on Zilla Parishad Constituency-wise Election Duty votes cast for ________________ Dev. Block, Bankura. Date : on ______________ / upto _____________ No. & Name of the Zilla Parishad Constituency …………. No. & Name of last Zilla Parishad Constituency Polling Station No. No. of ED Votes cast Last Polling Station No. Total From 2nd Day two reports will come, one for that day and another cumulative i.e. upto that day. --------------------------------- (Signature of BDO & PRO)

A consolidate report should be sent at the end of the third day in the following format : – Part No. No. & Name of Polling Station No. & Name of GP Constituency No. of ED Votes polled in the GP constituency No. & Name of PS Constituency No. of ED Votes polled in the PS constituency No. & Name of ZP Constituency No. of ED Votes polled in the ZP constituency Date Total --------------------------------- (Signature of BDO & PRO)

24. 25. All the above reports are to be sent in EXCEL Format only. The above noted points are not exhaustive and in every case the Act, Rules and Orders should be followed.

Sample Certificate for Drivers / Khalasis given by the Owners (Non-Statutory Form) CERTIFICATE BY THE OWNER OF THE VEHICLE I, Shri _______________________owner of vehicle ( Bus / Mini Bus / Truck / Small Vehicle) bearing Vehicle No. _____________state that said vehicle has been engaged for Panchayat General Election – 2013 Vide Order No. _________ dt. _______________ I do hereby certify that Shri _____________________________is engaged as the Driver / Helper / Khalasi of the said vehicle on the day of poll i.e 02-07-2013. Date : Signature ________________________ Name of Vehicle Owner ____________________ Vehicle No.__________________

Thank You