Internal Audit Who? What? When? How? Why? In brief...

Internal Audit Who are we?  We are an organization that provides both traditional and non-traditional services  We are not outside auditors  We are a constructive link between policy- making and operational levels of the University

Internal Audit University organization chart Who? (continued)

Internal Audit Who? (continued)  Representing over 100 years of combined experience

Internal Audit Who? (continued) Auditing  Financial  Operational  Information systems Accounting  Governmental  Public and private Fraud detection Reporting  Management reporting  Financial reporting Governmental cost accounting  In the following areas

Internal Audit What do we do?  We provide both traditional audits and non-traditional services designed to help define and/or meet your organization’s goals and objectives  Our less traditional services include: Educational sessions Training materials Special projects

Internal Audit What? (continued) By evaluating the adequacy and effectiveness of the internal controls And the quality of performance in carrying out assigned responsibilities  We perform traditional audits

Internal Audit What? (continued) Review the reliability and integrity of financial and operating information Review the fiscal, operational, and administrative operations Review the systems established to ensure compliance with policies, plans, procedures, laws, and regulations that could significantly impact operations  What is a traditional audit?

Internal Audit What? (continued) Evaluate the effectiveness and efficiency with which resources are employed Evaluate the accomplishment of established objectives and goals  What is a traditional audit? (cont.)

Internal Audit When do we do it? Board of Regents requirements Requests from vice presidents and key administrators A risk assessment process that evaluates departments based on the resources under their control and the degree of change the department has experienced in recent years  A flexible audit schedule is prepared considering

Internal Audit When? (continued) The Internal Audit Department’s knowledge of existing operations, internal controls, and changes that are planned or in process for various financial systems and procedures Training and expertise of the professional audit staff Resources available to the Internal Audit Department  A flexible audit schedule is prepared considering (cont.)

Internal Audit How do we do it? Providing a summary of our own policies and procedures Providing an outline (and video) of the concept of internal controls Providing educational assistance, if necessary  We familiarize our clients with the internal audit function (prior to engagement) by

Internal Audit How? (continued) Initial response to internal control outline Organization charts Departmental policies and procedures Any other documents that would help familiarize us with your organization Copies of any external audits or other internal reviews that have been conducted  We obtain pre-opening conference materials

Internal Audit Present our department Discuss your departmental internal controls Review your pre-opening conference materials How? (continued) We recommend involving all appropriate faculty or staff members  We hold an opening conference to

Internal Audit Interviewing key staff and management Observing established procedures Examining suporting documentation and evidential materials Documenting organizational control activities Performing analytical reviews Compiling our own supporting workpapers How? (continued)  Our activities include

Internal Audit How? (continued) Preparing the audit report and recommendations Holding a closing conference to discuss the audit and obtain your responses to the recommendations Issuing the final audit report including your responses Performing a followup review in six months  Our activities include (cont.)

Internal Audit Why have an Internal Audit Department?  We are a constructive link between policy-making and operational levels of the University  Early warning system to identify financial and other risks  Identify opportunities for fiscal and operational improvement

Internal Audit Internal Audit is in the Park Building - Room Presidents Circle Rm Salt Lake City, Utah or Call: