DIVISION OF RESEARCH Phone: /6475/4402 Fax: FACULTY/STAFF WORKSHOP Fall 2003

AGENDA u u Summary of Division of Research Services u u NSF FastLane System u u Proposal Development Process u u Finding A Funder u u Tech Transfer and Compliance Issues u u Summary u u Question/Answer Period

SUMMARY OF DIVISION OF RESEARCH SERVICES By Linda H. Albrecht Award Administrator

PREAWARD SERVICES Linda H. Albrecht, Award Administrator Todd Travis, Asst. Coord., Res. Funds Julie Ellingsen, Sr. Dept. Secretary u u Full Proposal Preparation Services u u Budget Preparation u u Maintain Funding Resources u u Research Personnel Services

AWARD ADMINISTRATION S.V. Babu, Vice Provost for Research and Rebecca J. Sutcliffe, Director Norma J. Woods, Sr. Dept. Secretary u u Negotiate Awards u u Intellectual Property u u Conflict Of Interest u u Institutional Review Board(s) u u Coordination of Multi-discipline proposals

ELECTRONIC RESEARCH ADMINISTRATION Todd C. Travis, Research u u DOR Webmaster u u u u Electronic File Configurations u u Electronic Proposal Submission Inquiries u u NSF Fastlane Inquiries u u Proposal Assignment/Pre-budgeting u u Funding Opportunity Distribution (Science)

POSTAWARD SERVICES Constance M. Ferguson, Grant/Contract Adm. Vicki Wilson, Sr. Dept. Secretary u u Administer External Res. Funds u u Negotiate/receive Awards u u Monitor Account Activity u u Accounting Compliance Matters u u Monitor Award Terms And Conditions u u Interpret Sponsor Guidelines u u Administer Reporting Activity

THE DOR WEB SITE u u Toolkit For Proposal Processing u u Direct Links To Federal/private Funding Sources u u Research Administration Resources u u Proposal Writing Techniques u u Subscription-based Funding Opportunity Database – Community of Science

PROPOSAL TOOLKIT u u Current Rate(s) Information u u DOR Forms For Proposal Processing u u Proposal Budget Preparation Guidance u u NSF FastLane Proposal Submission Instructions u u Agency Forms

OTHER RESOURCES u u Electronic Research Administration u u Regulatory Resources u u Subscription-based Resources u u Research Administration Group Links

THE DOR WEB SITE’S NEW DESIGN available by 10/15/03 COMPLIANCE u General Research Policies u Proposal Policies EDUCATION AND WORKSHOPS u Faculty Development u Graduate Research u Instructional Resources Available u Training Certification u Undergraduate Research u Workshops

THE DOR WEB SITE’S NEW DESIGN Continued GOVERNMENT & RELATED LINKS PROPOSAL PREPARATION u Getting Started u Budget Preparation u Proposal Preparation Guides u Electronic Proposal Submission u Agency Forms

THE DOR WEB SITE’S NEW DESIGN Continued PUBLICATIONS AND REPORTS u Publications u Reports u Audio-visual materials available on-loan RESEARCH CENTERS RESEARCH PERSONNEL u Employee Practices u International Information u Payroll Information u Contract Information u Faculty Summer Salary u Exchange Visitor Program (International Visitors)

NSF FASTLANE SYSTEM By Todd C. Travis, Assistant Coordinator/Research Funds The National Science Foundation’s Paperless, Web-based Proposal and Awards Submission and Administrative System

FASTLANE OVERVIEW n Fully implemented as of 10/01/2000 n Full submission of electronic proposals n Full submission of electronic reports No paper submissions accepted No paper submissions accepted

RESPONSIBILITIES FACULTY n n Proposal preparation n n Report preparation n n Report submission DOR n Clarkson user database maintenance n Password maintenance n Proposal assistance n Proposal submission n Reporting assistance

FASTLANE REQUIREMENTS n n Forms-Capable Browser MS Internet Explorer 4.x or higher Netscape Navigator 3.x or higher n n Portable Document Files (.pdf) can be created from: MS Word Corel WordPerfect Postscript files n n Adobe Acrobat Reader for viewing.pdf files n n Adobe Acrobat Full Package for Creating.pdf files

The Division of Research will provide as much or as little assistance as you need. n One-on-One help in your office n Larger hands-on workshops, if desired n Scanning images n Converting files and images to.pdf n Coordination with other institutions on requirements

PROPOSAL DEVELOPMENT PROCESS By Linda H. Albrecht, Award Administrator

HOW CAN THE DOR HELP? u u Team Building and Coordination u u Proposal Planning and Development u u Budget Preparation u u Proposal Editing and Formatting u u General Questions u u Coordinating Institutional Commitments u u The DOR Website

PROPOSAL DEVELOPMENT PROCESS u u Getting Started u u Your Long-term Goal u u Identify A Funder u u Use The Program Description And Proposal Guidelines u u Make Contacts At Clarkson u u Speak To The Program Officer u u Create A Written Schedule Of Work Deadlines

REVIEWERS CRITERIA u u The Reviewer Wants to Know u u WHAT are goals & objectives u u WHAT is new & innovative u u WHAT has been done and its limitations u u HOW will it advance the field u u WHO will benefit u u WHO will do the work & his/her qualifications u u HOW MUCH it will cost

EFFECTIVE PROPOSALS u u Use visible organization u u Outlines, headings u u Review criteria, funder preferences u u Topic sentences u Are concise and Active u Avoid jargon or include a glossary u Avoid passive tense u Avoid subjunctive tense u Avoid unnecessary wordiness

PROPOSAL ORGANIZATION u u Cover Sheet u u Budget Sheet u u Abstract u u The Narrative u u Appendices u The Narrative u Problem/Need/Signifi- cance u Statement of Goals u Previous Work u Methods u Key Personnel u Evaluation u Dissemination and Future Funding

REVISION AND FORMATTING u u Solicit criticism from peers u u Submit a draft to DOR u u Use your reviews u u Refer back to the program description and reviewer guidelines u Watch for u long sentences u vague words u passive verbs u abbreviations u inconsistencies

SUBMITTING THE PROPOSAL u u Institutional Commitments Approved u u Signatures obtained u u Final copy/file to DOR? u u Copy/Mail Proposal done by DOR

FUNDING DECISION u u If it’s not funded this time… u u Reviewers Comments u u Revise and resubmit u u Identify other potential funders u When it’s funded… u Celebrate! u Budget negotiations u Reviewers comments u Division of Research

FINDING A FUNDER By Rebecca J. Sutcliffe, Director of Research

FINDING A FUNDER u u Internal Resources u u External Resources u u Subscription-based Databases u u Community of Science u u Other Resources

COMMUNITY OF SCIENCE u u Member Login u u Username/Password u u Find Funding u u Promote Your Research u u Access Experts u u Explore Marketplace

uIMAGE OF COMMUNITY OF SCIENCE HOME PAGE

OTHER RESOURCES u u Commerce Business Daily u u Federal Register u u NCURA u u FEDIX u u MOLIS

TECH TRANSFER AND COMPLIANCE ISSUES By Rebecca J. Sutcliffe Director of Research

TECH TRANSFER u u Intellectual property (IP) policy u u Disclosures u u Market research prior to patenting u u Licensing

COMPLIANCE ISSUES n Compliance environment changing daily; becoming stricter n CU’s policies are currently under review and are being revised n Become thoroughly familiar with policies and procedures n Compliance is critical to continued funding

WORKSHOP SUMMARY u u DOR Is A One Stop Shop Office u u Match Faculty Expertise With Possible Funders u u Electronic Research Administration Experts u u Compliance Facilitators

QUESTION AND ANSWER PERIOD n n Preaward Services and Proposal Development Process – Rebecca, Linda, Todd, Julie n n Postaward Services - Connie, Vicki n n Electronic Research Administration and FastLane - Todd n n Tech Transfer and Compliance, Administrative Issues – Rebecca

THANK YOU FOR COMING Phone: x3765/6475/4402, Fax: x6515, S.V. Babu, Vice Provost for Research Rebecca J. Sutcliffe, Director Constance M. Ferguson, Grant/Contract Adm. Linda H. Albrecht, Award Administrator Todd C. Travis, Asst. Coord. Res. Funds Norma J. Woods, Senior Dept. Secretary-DOR Vicki Wilson, Senior Dept. Secretary-Postaward Julie Ellingsen, Senior Dept. Secretary-Preaward