NJIT Student Employment Management System (SEMS) EDUCAUSE 2005

Slides:

Advertisements

Similar presentations

A Student Technology Learning Center Based on Partnerships EDUCAUSE Regional Conference BGSU Student Technology Center April 2004.

Advertisements

A Successful Help Desk Process for all IT Support

Copyright Kathy J. Lang and Ed Mahon, This work is the intellectual property of the authors. Permission is granted for this material to be shared.

“Build It and They Will Come," But Will They? A Poster Presentation by Abdul Shibli Harvard Graduate School of Education Cambridge, Massachusetts

What Does the Net Generation Expect From Us? SAC August 8, 2005 SAC August 8, 2005 Copyright © 2005, Joel L. Hartman. This work is the intellectual property.

Copyright Policy Copyright Cathy O’Bryan This work is the intellectual property of the author. Permission is granted for this material to be shared.

Office of Information Technology Affiliates/Guests – Who are these people and how do we give them services? Copyright, Barbara Hope, University of Maryland,

Making Sense out of the Information Security and Privacy Alphabet Soup in terms of Data Access A pragmatic, collaborative approach to promulgating campus-wide.

The Academic Computing Assessment Data Repository: A New (Free) Tool for Program Assessment Heather Stewart, Director, Institute for Technology Development,

EDUCAUSE 2001 TLT meets DE: Merging Planning and Support for Distance Education and Instructional Technology Thomas K. Miller III Vice Provost for Distance.

Evaluating a Mass Notification Service for Campus Wide Communication Lori Sundal Georgia Institute of Technology EDUCAUSE Southeast Regional Conference.

Copyright Dickinson College This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial,

Andrea Eastman-Mullins Information & Technology Coordinator University of North Carolina, Office of the President Teaching and Learning with Technology.

1 Extending Authenticated Online Services with "Friend Accounts" at Washington State University Brian Foley Technology Architect/Application Developer.

Purdue University Calumet Enrollment Services Center Integrated Service Delivery In-person and on the Web Beth Pellicciotti Assistant Vice Chancellor Academic.

Copyright Jill M. Forrester This work is the intellectual property of the author. Permission is granted for this material to be shared for non- commercial,

February 2006 copyright Michael Welch, Blinn College This work is the intellectual property of the author. Permission is granted for this material to be.

Serving the Research Mission: An Approach to Central IT’s Role Matthew Stock University at Buffalo.

Advancing Security Programs through Partnerships Cathy HubbsShirley Payne IT Security Coordinator Director for Security Coordination & Policy George Mason.

Implementing Administrative Systems? You need an Evolution, not a Revolution! UNIVERSITY OF WASHINGTON Copyright [your name] [year]. This work is the intellectual.

Procurement From the 20 th to the 21 st Century Copyright Byron Honoré This work is the intellectual property of the author. Permission is granted.

IT Strategic Planning From Technical Dreams to Institutional Reality

INSTITUTE FOR DISTANCE AND DISTRIBUTED LEARNING Three Approaches to Distance Learning Support Services EDUCAUSE 2002 Copyright Bridget Moore and Mark Raby,

Copyright Statement © Jason Rhode and Carol Scheidenhelm This work is the intellectual property of the authors. Permission is granted for this material.

Steve Neiheisel Industry Consultant Creating a Technology Forum for the Whole Campus Presented by Executive Services of Jenzabar (c) Copyright 2006 Jenzabar,

Three Approaches to Distance Learning Support Services New River Community College College of Health Sciences Virginia Tech Copyright Bridget Moore and.

Making the Pieces Fit Together Barbara Draude, Director, Academic and Instructional Technology Services Middle Tennessee State University Lisa Rogers,

NLII Mapping the Learning Space New Orleans, LA Colleen Carmean NLII Fellow Information Technology Director, ASU West Editor, MERLOT Faculty Development.

Copyright Dong Chen, This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial,

3/20/20071 IT Strategy and Leadership in Higher Education: Two Case Studies Case 1: Roberts Wesleyan College. Presented by Pradeep (Peter) Saxena, CIO.

Turning Information Into Action: Enterprise Reporting at Columbia University Maria E. Mosca, Director Student Information Systems Columbia University in.

Technologically Disinclined A presentation to EDUCAUSE Fall, 2002 Copyright Kathy Luker and Scott Manley, This work is the intellectual property.

Mellon Fellowship for Undergraduate Research: Ideas, Innovations & Impacts Elizabeth Dupuis, University of California,

Moving Your Paperwork Online Western Washington University E-Sign Web Forms Copyright Western Washington University, This work is the intellectual.

Arizona State University, 2004 Ingredients For Success: Online Applications, Supplemental Materials, Document Imaging and Project Management Roger Lurie.

Putting the We in… We are Penn State! Copyright [Carol Findley, Lisa Dibert] [2003]. This work is the intellectual property of the authors. Permission.

Copyright Statement Copyright William F. Hogue, This work is the intellectual property of the author. Permission is granted for this material to.

Identity Management – Why and How Experiences at CU-Boulder Copyright Linda Drake, Director of Development and Integration, University of Colorado, Boulder,

Copyright © 2003, Scott Higgins and Marianne Hollis Copyright Statement This work is the intellectual property of the authors. Permission is granted for.

EDUCAUSE April 25, 2006Enforcing Compliance with Security Policies … Enforcing Compliance of Campus Security Policies Through a Secure Identity Management.

Marywood University, Scranton, PA Small Staff– Big Demands : Computer Training and User Support in Higher Education Kay McClintock, M.S. Coordinator of.

1 No More Paper, No More Stamps: Targeted myWSU Communications Lavon R. Frazier April 27, 2005 Copyright Lavon R. Frazier, This work is the intellectual.

Lynette Olson, Assessment & Effectiveness Director & Gary Langer, Associate Vice Chancellor, Office of the Chancellor, Minnesota State Colleges and Universities.

Page 1 Copyright Jill M. Forrester This work is the intellectual property of the author. Permission is granted for this material to be shared for.

Herding CATS: the Community of Academic Technology Staff Lou Zweier, Director CSU Center for Distributed Learning The California State University NLII,

GWEB “The George Washington University Enterprise Portal Solution” - GWEB.GWU.EDU - Francesco de Leo Copyright Francesco de Leo, This work is the.

Information Technology Services 1 Copyright Copyright Marc Wallman and Theresa Semmens, This work is the intellectual property of the authors. Permission.

Serving MERLOT on Your Campus Gerry Hanley California State University and MERLOT Seminars on Academic Computing August 7, 2002 Snowmass CO Copyright Gerard.

Copyright Jack Chambers, This work is the intellectual property of the author. Permission is granted for this material to be shared for non- commercial,

Incorporating IT Standards into the Planning Process: A Collaborative Model Information Technology Systems Division Copyright Beverly Vagnerini and Bobby.

Middleware 101 Dave Tomcheck UC Irvine. Overview Drivers and Assumptions Objectives The Components of the Business Architecture Implications for Stakeholders.

Office of Information Technology Balancing Technology and Privacy – the Directory Conundrum January 2007 Copyright Barbara Hope and Lori Kasamatsu 2007.

Pay for Print vs. Print Conservation: It’s All in How You “Sell” It © Kathy Gervasi and Bill Thieke, This work is the intellectual property of the.

Center for Planning and Information Technology T HE C ATHOLIC U NIVERSITY of A MERICA ERP Systems: Ongoing Support Challenges and Opportunities Copyright.

Discussion Panelists: Justin C. Klein Keane Sr. Information Security Specialist University of Pennsylvania Jonathan Hanny Application Security Specialist.

Capture the Movement: Banner 7.0 and Beyond Susan LaCour, Senior Vice President, Solutions Development California Community Colleges Banner Group.

Considerations and Concerns When Moving from Commercial to Sakai Jeshua Pacifici, GEDI Assistant Director and Learning Systems Consultant.

Copyright [Dr. Michael Hoadley, Chat Chatterji, and John Henderson ] [2004]. This work is the intellectual property of the authors. Permission is granted.

The Unexpected Webification of FRS Financial Records System or Steve Machuga Gil Thornfeldt “A funny thing happened on the way to electronic forms” Copyright.

A Strategy for Moving from Commercial to an Open Source Environment Jeshua Pacifici, GEDI Assistant Director and Learning Systems Consultant.

2007 Carnegie Mellon University 1 Copyright Kelley Anderson and Mary L. Pretz- Lawson, This work is the intellectual property of the authors. Permission.

Software sales at U Waterloo Successfully moved software sales online Handle purchases from university accounts Integrated with our Active Directory and.

University of Southern California Identity and Access Management (IAM)

SupportU 24x7: Implementing and Maintaining a Co-Managed Help Desk

Julian Hooker Assistant Managing Director Educause Southwest

Decentralization in a Centralized IT Environment

University of Southern California Identity and Access Management (IAM)

myIS.neu.edu – presentation screen shots accompany:

Technical Topics in Privilege Management

Managing Enterprise Directories: Operational Issues

Presentation transcript:

NJIT Student Employment Management System (SEMS) EDUCAUSE 2005 Presented by: Kathy J. Bialk, Director of Student Financial Aid Services Haresh Gopal, Acting Director of University Information Services

NJIT Student Employment Management System (SEMS) Copyright Kathy Bialk 2005. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.

About NJIT NJIT — New Jersey’s Science & Technology University — maintains “the edge in knowledge” that enables us to be innovative, entrepreneurial, and engaged. Offers baccalaureate through PhD. degrees in engineering and technology disciplines, computer and information science, architecture, management, applied sciences, mathematics and biotechnology. 8,000+ students

About Student Employment Student employment became a major function and responsibility of the Student Financial Aid Services Department (SFAS) fall 2002. SFAS processes approx. 4,000 student employment assignments annually totaling $8.5 million Federal Work-study: $ .5 million Institutional Work-study: $ 2.5 million Stipend: $ 5.5 million

SEMS Overview Facilitates efficient and effective coordination of campus resources to serve the needs of students, campus employers and administrative offices, as well as assists the university in meeting employment regulatory requirements.

SEMS Enterprise Integration Strategies – Key Participants Design, testing, debugging and implementation: Student Financial Aid Services 2 Senior University Information Services staff members (contributing approximately ¼ FTE) 2 part-time graduate students User Acceptance: Feed-back sessions, On-site training

SEMS Enterprise Integration Strategies - Scope Various Users Utilizes existing enterprise administrative systems data – SIS, HRS & FRS User access entry through web portal interface Integration ultimately achieved through a complement of web services technologies – Java Server Pages (JSP), Java, Apache Tomcat Servlet engine, JDBC application program interface software, Connx middleware and NJIT directory database.

SEMS Enterprise Integration Strategies – Support & Funding Presented and approved by Senior Management and Associate Provost/CIO Presented to SIS Users Project Subcommittee for approval and prioritization Source of funding for graduate student wages were shared by both SFAS & UIS Partially implemented fall 2002, fully implemented fall 2004; SEMS v. 2 deployed fall 2005

Benefits Leveraged investment in legacy system No added expense for software purchase Utilizing existing software and open-source technology Nominal cost to fund “student” employee to work with NJIT staff to develop SEMS SFAS performing student employment functions more efficiently and effectively with 1.5 FTE staff person More satisfied campus-community

SEMS Functional – 3 Role Based Modules Employer Student Administrative

SEMS Security All users must have a valid University Computing Identification (UCID) and password to access the NJIT web portal Use of UCID is promoted to NJIT students, faculty and staff & supports the integration strategy developed by UIS

SEMS – Employer Module Post jobs Manage Jobs Manage Applications Deactivate, Activate, Repost Delegate Authority of Jobs or Applications Manage Applications Review applications Search/review by Major, Class, Federal Work-study eligibility or by key word (advanced search) Shortlist, Offer, Reject Rehire, Pay rate Change Final confirmation for employment authorization On-line Help

SEMS Employer Module – Demo http://shubh.njit.edu:8080/SEMSDEMO/Welcome.jsp

SEMS – Student Module Job Search Job Offer Notification Status of Job Offer Processing Option to reject job offer

SEMS Student Module – Demo http://shubh.njit.edu:8080/SEMSStudentDEMO/Welcome.jsp

SEMS – Administrative Module Applications Validate Enrollment, Satisfactory Academic Progress, Federal Work-study Eligibility, & I-9 Employment Eligibility Move to Pending (incomplete; cannot validate) Reject Pay Rate Changes

SEMS – Administrative Module Semester Dates Job Role Job Categories Application Questions Student Search Clone a Job Letter of Employment for International Students to Apply for Social Security Number

SEMS Administrative Module – Demo http://shubh.njit.edu:8080/SEMSAdminDEMO/Welcome.jsp

SEMS Enterprise Integration Strategies – Technologies Browser JSP SEMS directory LDAP Servlets JDBC Connx batch SIS FRS HRS

SEMS Enterprise Integration Strategies Technology Solutions Portal SunGard SCT Campus Pipeline Application server Apache Web Server, Tomcat Java Servlet Engine

SEMS Enterprise Integration Strategies Technology Solutions Packaged administrative systems SunGard SCT PLUS: SIS/FAM, HRS, FRS Middleware & Adpater Connx, JDBC

SEMS Enterprise Integration Strategies Technology Solutions Authentication Directory server LDAP Programming Languages Java, JSP, XML

Technical Infrastructure Integration Strategy Adaptable, flexible & supports a reusable software development methodology Technologies supporting strategy have been in practice for several years & have created much operational efficiency Legacy systems lifecycle have been extended due to the implementation of integration technologies

Special Thanks & Credit To NJIT Students Anupama Putcha – M.S. Computer Science ’02 Siby Alappatt – M.S. Computer Science ’03 Ping Peng – M.S. Computer Science ’04 Lovina Dadlani – M.S. Computer Science – 2nd year graduate Sapan Parikh – M.S. Computer Science – 1st year graduate

Questions ?

Kathy Bialk – bialk@njit.edu Haresh Gopal – gopal@njit.edu