Grants.gov Faculty Information Session “ It's what you learn after you know it all that counts.” ~Attributed to Harry S. Truman

SPS Grants.gov Resource Team Mary Millsaps, Senior Account Mgr., SPS Chris Tompkins, Proposal Supervisor, SPS Dani Garamvolgyi, Account Mgr., SPS Jennifer Hemmerick, Account Mgr., SPS

Our Objectives What is Grants.gov and What it is not Grants.gov submission process and timelines Start a proposal in Grants.gov Complete and Process a proposal in Grants.gov Help ensure a successful Grants.gov Submission Where to find assistance for Grants.gov

What is Grants.gov? Electronic Submission system Liaison with other existing e-subsystems (ex: Fastlane) Not exclusively for Federal, but intended 100% usage for ALL Federal agencies in the near future!

Grants.gov.xfd File PureEdge Viewer Software executable program to view.xfd files.xfd Files Downloadable Proposal Package File saved to PC NOT Web based File that contains sponsor forms

Federal Requirements List of sponsors utilizing Grants.gov: Mandated Federal Sponsor requirements: –FY % find 75% option to submit –FY % find 100% option to submit

Sponsors Currently Utilizing Grants.gov Appalachian Regional Commission Christopher Columbus Fellowship Foundation City of Orlando Corporation for National and Community Service Department of Commerce Department of Defense Department of Health and Human Services Department of Homeland Security Department of Labor Department of State Department of Veterans Affairs Department of the Interior District of Columbia Environmental Protection Agency Grants.gov System Integrator Institute of Museum and Library Services James Madison Memorial Fellowship Foundation Japan-United States Friendship Commission Marine Mammal Commission National Aeronautics and Space Administration National Endowment for the Arts National Endowment for the Humanities National Science Foundation Small Business Administration Social Security Administration State of Minnesota State of Texas U. S. Election Assistance Commission U.S. Department of Education U.S. Department of Transportation US Agency for International Development US Department of Energy US Department of Housing and Urban Development US Department of the Treasury US Institute of Peace United States Department of Agriculture United States Department of Justice Woodrow Wilson Center

Proposal Submission using Grants.gov

Recommended Timeline Recommended “Final Form” submission to SPS: 4-5 business days PRIOR to deadline Sponsor Validation: 2-4 business days Sponsor Rejected proposals: re-submission through Grants.gov required PRIOR to deadline

Submission Timeline Example

Starting a Proposal System Requirements Registration Notification to Business Offices and SPS Software Download Package Search Package Download

System Requirements Windows Users: Windows 98, ME, NT 4.0, 2000, XP 500 Mhz processor 128 MB of RAM 40 MB disk space Web browser: Internet Explorer 5.01 or higher, Netscape Communicator 4.5 – 4.8, Netscape 6.1, 6.2, or 7 Non-Windows Users: Grants.gov does support the use of systems that do not use Windows. To find more information about the use of the Citrix Server Application please contact SPS or go to:

Registration No individual registration required to Search, Download or Complete Proposal Packages. Only Institutional registration required to submit proposals Purdue University is currently registered with Grants.gov Sponsor Sub-systems MAY require individual registration

Notification to Business Office and SPS When starting a Grants.gov proposal, please immediately notify: 1.Your Business Office 2.Sponsored Program Services at

Software Download

Package Search

Package Download (Step 1)

Package Download (Step 2)

Completing and Processing Proposal Cover page overview Uploading/viewing attachments Checking for errors Saving Printing Routing SPS receipt requirements Submission & Validation Rejection

Package Cover Page

Uploading/Viewing Attachments

Checking for Errors

Saving a Proposal Package

Printing a Proposal Package

Routing Routing between: PI/Co-PIs/BO Route.xfd files as an attachment Save.xfd file to disk and route disk Save.xfd files in shared network drive Routing to SPS Route.xfd files as attachment to:

Proposal Receipt Requirements Per Vice President for Research Policy… Proposal must be in FINAL form. Final Form Includes: 1.Original hardcopy with all sections complete 2.Original hardcopy matches the Grants.gov package 3.Completed Transmittal Checksheet contains all required signatures 4.Final and complete Grants.gov.xfd file forwarded to:

Proposal Package Rejection CRITICAL: Allow time for Rejection/Re- submission…WHY?! Grants.gov validation checks Sponsor validation checks Checks are completely electronic based Minor errors will cause system rejection (example: ; additional hyphen in zip) Resubmission through Grants.gov PRIOR to Sponsor Deadline Rejection notifications

Rejection Original Message----- From: Sent: Friday, March 03, :52 PM To: Subject: Grants.gov Rejection Notice for Application GRANT Your submission was received at 03-Mar-06 03:51:04 PM EST Type: GRANT Grants.gov Tracking Number:GRANT The following errors were detected: Error: 0 UNAUTHORIZED_SUBMITTER_ERROR FATAL You have not registered successfully with Grants.gov or the E-Business Point of Contact for your organization has not assigned you the rights to submit grant applications on behalf of your organization through Grants.gov. Verify that you have registered with Grants.gov or that you have received an notification stating that you have been designated as an Authorized Organization Representative (AOR) and are able to submit grants on behalf of your organization. To verify if you have been successfully registered with Grants.gov, go to For instructions on how to register with Grants.gov and for information on being designated as an AOR, go to PLEASE NOTE: This is for notification purposes only. Please do not reply to this for any purpose. Your submission was rejected by Grants.gov and will not be reviewed by the processing agency.

Ensure Submission Success 1.Early communication: PI – BO – SPS 2.Correct package download 3.Sponsor specific guidelines followed 4.Proposal Package accuracy 5.Early submission

Your Business Office Technical or Process Assistance Chris Sponsor/Program Specific Assistance SPS Account Managers Mary Millsaps: Dani Garamvolgyi Technical Assistance – Grants.gov Help Desk PureEdge Software Assistance or Download Contact your zone or software administrator Where do I go for Assistance?

Helpful Web Links Grants.gov Homepage: Grants.gov Search: Grants.gov Helpdesk: Sponsored Program Services Homepage: SPS Grants.gov Information: SPS Grants.gov Training:

Observations/Questions