CUS Elections Committee – 2013/14 HA 037 6:00pm Welcome to Board of Directors Information Session

Positions: 2 Second Year Reps 2 Third Year Reps 2 Fourth Year Reps 2 AMS Reps Ombudsperson Senator President BoD Info Session CUS Elections Committee – 2013/14

BoD Info Session * INTENSIVE ELECTION PROCESS 2 WEEKS!!!! Reinbursement deadlines KEY DATES (January 2014) TODAY (13) – First Meeting – Info Session TODAY (13) – Like and follow on Facebook: CUS Elections Committee (13-20) – Nomination Period (20) – All Candidates Meeting ( pm HA037 Mandatory) (20-27) Campaigning Period (27) All Candidates Forum (Year Reps) ( pm HA234) (28) All Candidates Forum (AMS Reps, Ombudsperson, Senator, and President) ( pm HA234) (28-30) Voting Period Results Announced CUS Elections Committee – 2013/14

1 st Year Rep – Christopher Rey & Vadim Chernenko

CUS 2 nd Year Representatives Ben Gardiner and Mark Sha

Commitment Being in touch with your peers Knowing what’s going on within the CUS (events, conferences, etc.) Become educated on issues presented to the Board Making decisions that you, as a representative, think is the best for your constituents Be present and engaged in the Board (or committee) meetings

Challenges Critical decision-making Communicating and problem-solving with board (and executive) members Keeping in touch with peers during busy periods Acting/standing up for what you believe is in the best interest of students Examples: Budgeting, re-evaluating the value of services, explaining decisions to constituents

Best Experiences Campaigning/communicating with constituents Meeting previous CUS execs, alumni, other CUS leaders Board retreat

Advice Understand how the CUS works Stay informed on the current key issues Network with the constituents that you will represent if elected Establish trust with your peers Be humble, it’s not about you (see the bigger picture) Understand how to use your strengths to make the changes you want to see

3 rd Year Rep – Tony Han & Maria Fung

4 th Year Rep – Graeme Nixon

John Lee | Lauren Telford

 AMS Council  CUS Board of Directors  Committees

 Services  SASC, UPass, Safewalk, Speakeasy, etc.  Businesses  Outpost, Travel Cuts, Blue Chip, etc.  Clubs, lobbying and much more!

 Speaker and Administration  President and Executives (4)  ECSS  Ombudsperson  Faculty Reps  BOG  GSS  Regent College  Senate

 Education  Legislative Procedures  University and External Relations  Student Life and Communications  Extraordinary Committees…  Budget  Elections  New SUB  Oversight  Etc…

 Deficit  Endowment!  FROSH  Referendum  UPass/Compass Card  Brewery  Whistler Lodge

Ombudsperson

A Little About the Role CUS Equity Officer Mediator & Investigator Counselor

Commitments Attend Board and Executive Council Meetings Hold Office Hours Sit In On Hirings Investigate Equity Violations Encourage Students to Voice Concerns 4 to 8+ hours/week

Challenges Maintaining Equity and Fairness at Board/Exec Meetings Assess Equity Violations Encourage Mediations Deal With Personal Issues Maintain Confidentiality

Best Experience The People Variety of Tasks Soft Skills Your Own Office!

Advice Communicate With Other Ombuds Get To Know the Exec and Board Candy! It Always Brings In People Be In Your Office, Be Available

Senator – Cole Leonoff

President – Sean Fleming

elections.cus.ca Elections Policy and Procedure

Electoral Procedure Candidate Eligibility CUS Student Candidates must declare any plans in the next year for exchange or co-op placements prior to election Nomination Process 20+ student endorsement form Signed candidates agreement word platform for website Photo BoD Info Session CUS Elections Committee – 2013/14

BoD Info Session Electoral Procedure Attend All Candidates Meeting to Submit Complete Nomination Forms (Jan 20 6:00pm HA 037) Deadline for nomination material Final meeting before campaigning begins Attend All Candidates Forum (Jan 27/28 6:30pm HA 234) Mandatory Chance to present your platform Voting opens after All Candidates Forum January 28 CUS Elections Committee – 2013/14

BoD Info Session Electoral Policy Campaign (Jan ) $25 Reimbursement (non professional labour, design, materials) Absolute campaign spending $250 ($4 max per material) Poster requires Committee member approval (stamped) No leaflet or pamphlet distribution Speeches before or after class and with prof permission (60secs) Can not party/slate with other candidates 1 week after voting closes to remove material CUS Elections Committee – 2013/14

BoD Info Session Electoral Policy Voting (Jan ) No promotional material or candidate near polling booth simplyvoting.com CUS Elections Committee – 2013/14

Poster Options Option 1 Print through CUS Elections Submit Poster with 1/8 inch border to by Jan 20, Poster pickup Tuesday Jan 21 (1230-2pm HA094) Option 2 Print on your own and get approval from CUS Elections Get reimbursed with an actual receipt and a copy receipt of printing Stamping/Approval Tuesday Jan 21 (1230-2pm HA094) BoD Info Session CUS Elections Committee – 2013/14

Campaign and Promotions Poster Guidelines 20 Letter Sized Posters On Henry Angus bulletins (max 4 each) Cannot be on fourth floor Only use thumb tacks Web Campaigns CUS Elections - elections.cus.ca Facebook, Youtube, social media Be Creative BoD Info Session CUS Elections Committee – 2013/14

BoD Info Session * INTENSIVE ELECTION PROCESS 2 WEEKS!!!! Reinbursement deadlines KEY DATES (January 2014) TODAY (13) – First Meeting – Info Session TODAY (13) – Like and follow on Facebook: CUS Elections Committee (13-20) – Nomination Period (20) – All Candidates Meeting ( pm HA037 Mandatory) (20-27) Campaigning Period (27) All Candidates Forum (Year Reps) ( pm HA234) (28) All Candidates Forum (AMS Reps, Ombudsperson, Senator, and President) ( pm HA234) (28-30) Voting Period Results Announced CUS Elections Committee – 2013/14

BoD Info Session * INTENSIVE ELECTION PROCESS 2 WEEKS!!!! HANDOUT: Nomination Forms QUESTIONS? CONCERNS? FORGET SOMETHING? CONTACT US Elections Chair 604 – 836 – 4795 CUS Elections Committee – 2013/14