® Microsoft Office 2010 Integrating Word, Excel and Access.

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Presentation transcript:

® Microsoft Office 2010 Integrating Word, Excel and Access

XP Objectives Learn about importing and exporting data Import an Excel list into an Access database Query an Access database Export an Access query to a Word document New Perspectives on Microsoft Office 20102

XP Using Excel Data in Access You can use lists of Excel data to build tables in Access You can only import Excel data that is in the form of a list Before you import the Excel list, you should check the format of the data New Perspectives on Microsoft Office 20103

XP Using Excel Data in Access New Perspectives on Microsoft Office 20104

XP Importing Excel Data into Access Open the Access database into which you want to import the Excel list Click the External Data tab on the Ribbon In the Import group, click the Excel button In the Select the source and destination of the data screen of the Get External Data – Excel Spreadsheet dialog box, click the Browse button In the File Open dialog box, expand the Folders list to locate the Excel workbook you want to use, if necessary, click the file, and then click the Open button New Perspectives on Microsoft Office 20105

XP Importing Excel Data into Access In the Get External Data – Excel Spreadsheet dialog box, click the option corresponding to the way you want to import the data (into a new table, appended to an existing table, or into a new linked table) Follow the directions in the Import Spreadsheet Wizard After clicking the Finish button in the Import Spreadsheet Wizard, click the Save import steps check box if you want to save the import steps, and then click the Save Import button; or click the Close button in the dialog box if you do not want to save the import steps New Perspectives on Microsoft Office 20106

XP Importing Excel Data into Access New Perspectives on Microsoft Office 20107

XP Exporting the Results of an Access Query to Word In the Navigation Pane, click the query to be exported Click the External Data tab on the Ribbon In the Export group, click the More button, and then click Word In the Export – RTF File dialog box, click the Browse button to select the folder in which you want to save the file you’re exporting (if necessary) New Perspectives on Microsoft Office 20108

XP Exporting the Results of an Access Query to Word In the File Name box, enter the name for the Word file, and then click Save Click the “Open the destination file after the export operation is complete” check box to select it if you want the file to open automatically after it is exported Click the OK button In the Export – RTF File dialog box, click the Save export steps check box if you want to save the export steps, and then click the Save Export button; or, click the Close button in the dialog box if you do not want to save the export steps New Perspectives on Microsoft Office 20109

XP Exporting the Results of an Access Query to Word New Perspectives on Microsoft Office