Track Meet Entry Program Instructions Compatible with Hy-Tek Meet Manager Pro

Login Page Select your Team. Select your Team. Enter Password. Enter Password. Click Login. Click Login.

Entry Page Header Select Meet Select Meet Click the Done button when all entries for your team are complete. Click the Done button when all entries for your team are complete. Click the Event button at any time to view your entries by event Click the Event button at any time to view your entries by event Click the Roster button at any time to view your roster by name. Click the Roster button at any time to view your roster by name. Click the All button to view entries for every team for this meet. Click the All button to view entries for every team for this meet.

Selecting Meet Check to make sure you have the correct meet before starting entries. Check to make sure you have the correct meet before starting entries. Use this link to go back to Login page if you don't have the correct team. Use this link to go back to Login page if you don't have the correct team. This section will contain any messages from the meet director regarding the meet. This section will contain any messages from the meet director regarding the meet. You are now ready to begin entering the entries. You are now ready to begin entering the entries.

Entry Page Enter the Athletes First & Last Names and Grade. Enter the Athletes First & Last Names and Grade. Select the Event from the list. Select the Event from the list. Field Events - Enter Feet - Inches as 15' 4 1/2" equals and for No Distance entries enter ND. Field Events - Enter Feet - Inches as 15' 4 1/2" equals and for No Distance entries enter ND. Running Events - Enter times as 5:30.8, and for No Time entries enter NT. Running Events - Enter times as 5:30.8, and for No Time entries enter NT. Relays - Enter times or NT in only the races that you are entering a team. Relays - Enter times or NT in only the races that you are entering a team. If the meet allows multiple relay teams in an event select Team. If the meet allows multiple relay teams in an event select Team. Click the Add button when an athlete or relay is complete. Click the Add button when an athlete or relay is complete.

Update or Delete Entries This is the area where you can update or remove athletes or relays. This is the area where you can update or remove athletes or relays. The first line will contain information similar to this if you have declared your entries Done, to undeclare click Delete. The first line will contain information similar to this if you have declared your entries Done, to undeclare click Delete. Edit information then click the Update button, edit only ONE line at a time. Edit information then click the Update button, edit only ONE line at a time. Athletes are listed once for each event you entered then in. Athletes are listed once for each event you entered then in. You must use the correct Event abbreviation, if you are not sure Delete the entry and re-enter it as a new entry. You must use the correct Event abbreviation, if you are not sure Delete the entry and re-enter it as a new entry.

Entries by Event View Notice how undeclared entries display. Notice how undeclared entries display. List Athletes alphabetical within each event. List Athletes alphabetical within each event.

Roster View Notice how the display looks when entries are Declared complete. Notice how the display looks when entries are Declared complete. Click this link Return to the Entry page. Click this link Return to the Entry page. Athletes and Relays are listed alphabetical order. Athletes and Relays are listed alphabetical order.

All Entries Page View Lists all entries by event in the order of the Time or Distance entered. Lists all entries by event in the order of the Time or Distance entered. Lists all the Girls entries followed by the Boys entries in each event. Lists all the Girls entries followed by the Boys entries in each event.

Teams with Declared Entries This page is only available to the Meet Director. A link to this page will be sent to the Meet Director. This page is only available to the Meet Director. A link to this page will be sent to the Meet Director. Lists Meet name. Lists Meet name. Lists Teams that have Declared their entries complete. Lists Teams that have Declared their entries complete.

Text File This page is only available to the Meet Director. A link to this page will be sent to the Meet Director. This page is only available to the Meet Director. A link to this page will be sent to the Meet Director. The information on this page is in the format required by Hy-tek Meet Manager Pro. The information on this page is in the format required by Hy-tek Meet Manager Pro. Meet Director will need to save this to their computer as a Text file to be imported into the Meet Manager program. Meet Director will need to save this to their computer as a Text file to be imported into the Meet Manager program. Instructions for saving and importing are on the following screens. Instructions for saving and importing are on the following screens.

Saving Text File in Firefox These are the instructions for Firefox. These are the instructions for Firefox. Select File from the Menu Bar of your browser. Select File from the Menu Bar of your browser. Click Save Page As... Click Save Page As... This screen will appear. This screen will appear. Enter a name for the file. Enter a name for the file. Select Text Files in the Save as type. Select Text Files in the Save as type. Click the Save button. Click the Save button.

Saving Text File in IE 7 These are the instructions for Internet Explorer 7. These are the instructions for Internet Explorer 7. Select File from the Menu Bar of your browser. Select File from the Menu Bar of your browser. Click Save As... Click Save As... This screen appears. This screen appears. Enter a name for the file. Enter a name for the file. Select Text Files in the Save as type. Select Text Files in the Save as type. Click the Save button. Click the Save button.

Hy-Tek Instructions This is in Hy-Tek This is in Hy-Tek Select File from the Menu Bar. Select File from the Menu Bar. Click on Import. Click on Import. Click on the Semi-Colon Delimited Rosters/Entries. Click on the Semi-Colon Delimited Rosters/Entries. Select the Text File saved in previous page. Select the Text File saved in previous page. Click the Open Click the Open

Import File Progress This page shows the progress of the import. This page shows the progress of the import. Number of teams found. Number of teams found. Number of different Athletes. Number of different Athletes. Number of entries. Number of entries. Number of Relays. Number of Relays. Exceptions, should be 0, if it is not view the Exception Report. Exceptions, should be 0, if it is not view the Exception Report. A. Most of the errors will be out of limit Time or Distances, and can be fixed by editing the Athletes entry. A. Most of the errors will be out of limit Time or Distances, and can be fixed by editing the Athletes entry. B. If you have an event that looks like it has every entry error out check the settings on the Event. B. If you have an event that looks like it has every entry error out check the settings on the Event. C. If there are a variety or errors for a team you can log in as that team and correct the errors, and re-export the data from the database and the import it again after purging the current entries. C. If there are a variety or errors for a team you can log in as that team and correct the errors, and re-export the data from the database and the import it again after purging the current entries.

Clearing Data If you need to Re-Import the data into Hy-Tek. If you need to Re-Import the data into Hy-Tek. You must Purge the old Data. You must Purge the old Data. Click File from the Menu Bar. Click File from the Menu Bar. Click on Purge. Click on Purge. Click on the Remove Data Selectively. Click on the Remove Data Selectively.

Remove Data Click ONLY these boxes. Click ONLY these boxes. Teams Teams Athletes Athletes Entries / Results Entries / Results Relays Relays Then Click OK on the next several screens. Then Click OK on the next several screens.

Credits Program Designed by Jeff Bacon - Program Designed by Jeff Bacon - Technology Coordinator for Lewiston, Pawnee City, and Humboldt-Table Rock – Steinauer Schools Technology Coordinator for Lewiston, Pawnee City, and Humboldt-Table Rock – Steinauer Schools Assistant Track Coach Lewiston Assistant Track Coach Lewiston