Presentation Basics Lesson 2

Skills Matrix Skills Matrix Skill Skill # Creating a New Blank Presentation Create presentations from blank presentations 1.1.1 Saving a Presentation for the First Time Save presentations as appropriate file types 4.3.6 Creating a Presentation from a Template Create presentations from templates 1.1.2 Skills Matrix

Skills Matrix Skills Matrix Skill Skill # Reusing a Slide from Another Presentation Reuse slides from an existing presentation 2.3.1 Creating a New Presentation from an Existing One Create presentations from existing presentations 1.1.3 Starting a Presentation from a Microsoft Word Outline Create presentations from Microsoft Office Word outlines 1.1.4 Skills Matrix

Skills Matrix Skills Matrix Skill Skill # Organizing Your Slides Rearranging the Slides in a Presentation Arrange slides 1.5 Adding Notes to Your Slides Skills Matrix

Skills Matrix Skills Matrix Skill Skill # Printing a Presentation Printing a Presentation in Grayscale Mode Print a presentation in various formats 4.4.2 Previewing a Presentation on the Screen Skills Matrix

New Presentation Dialog Box Software Orientation

Creating a New Blank Presentation Open a Blank Presentation Click New on Office menu to open New Presentation dialog box Select Blank Presentation Creating a New Blank Presentation Click Create

Creating a New Blank Presentation Choose a Different Layout Click Layout on the Home tab Select from default layouts in the gallery Layout controls position of text and objects Creating a New Blank Presentation

Creating a New Blank Presentation Add Text to a Blank Slide Click in a placeholder to activate it Key text at location of insertion point Insertion point Dashed line indicates placeholder active Creating a New Blank Presentation

Saving a Presentation for the First Time Save a New Presentation Save options: Click Save button on Quick Access Toolbar Click Save or Save As on Office menu Navigate to location and key file name Saving a Presentation for the First Time

Saving a Presentation for the First Time Choose a Different File Format Point to Save As to select the PowerPoint 97-2003 format Choose this format when using the file with earlier PowerPoint versions Saving a Presentation for the First Time

Saving a Presentation for the First Time Choose a Different File Format (cont’d) Save as type drop-down list offers additional file formats Saving a Presentation for the First Time

Creating a Presentation from a Template Create a Presentation from a Template Templates include backgrounds, layouts, fonts, and other elements PowerPoint includes a selection of installed templates Other templates are available from Microsoft Office Online Creating a Presentation from a Template

Creating a Presentation from a Template Create a Presentation from a Template (cont’d) Templates installed with PowerPoint Templates available for download Creating a Presentation from a Template

Creating a Presentation from a Template Create a Presentation from a Template (cont’d) New presentation includes background, layouts, sample graphics, and placeholders for text and content Creating a Presentation from a Template

Creating a Presentation from a Template Add a New Slide Click New Slide button to insert a new default slide When new slide follows title slide, it will be a Title and Content slide by default When new slide follows any other slide, it will be the same layout as the previous slide Creating a Presentation from a Template

Creating a Presentation from a Template Add a New Slide (cont’d) Click New Slide drop- down arrow to display New Slide gallery Select a layout from the gallery for the new slide Creating a Presentation from a Template

Creating a Presentation from a Template Add a New Slide (cont’d) Other new slide options available on New Slide gallery: Duplicate the current slide or selected slides Create slides from an outline Reuse slides from another presentation Creating a Presentation from a Template

Creating a Presentation from a Template Reuse a Slide from a Different Presentation Click Reuse Slides on New Slide gallery Display presentation that contains slides in Reuse Slides task pane Click slide to insert it in current presentation Creating a Presentation from a Template

Creating a New Presentation from an Existing One Create a New Presentation from an Existing One Save time by creating a new presentation from an existing one Click New on Office menu Click New from existing in New Presentation dialog box Creating a New Presentation from an Existing One

Creating a New Presentation from an Existing One Create a New Presentation from an Existing One (cont’d) Select presentation on which to base new slides, then click Create New The new presentation has a default name such as Presentation1 Creating a New Presentation from an Existing One

Starting a Presentation from a Microsoft Word Outline Start a Presentation from a Word Outline Use a Word outline to create slides Add slides from an outline to an existing presentation OR Open a Word outline in PowerPoint to create an entire presentation Starting a Presentation from a Microsoft Word Outline

Starting a Presentation from a Microsoft Word Outline Start a Presentation from a Word Outline (cont’d) Apply heading styles in Word document Heading 1 text becomes the slide title; Heading 2 entries become bullet items Starting a Presentation from a Microsoft Word Outline

Starting a Presentation from a Microsoft Word Outline Change Indent Levels in a List Click Increase List Level to indent a bullet item PowerPoint provides several levels of indents Levels can have different font size, color, style, and bullet symbol Starting a Presentation from a Microsoft Word Outline

Organizing Your Slides Rearrange the Slides in a Presentation Use Slide Sorter view to rearrange slides Drag a slide to new position indicated by vertical line Organizing Your Slides

Organizing Your Slides Delete a Slide In Normal or Slide Sorter view: Click Delete button on Home tab OR Press Delete key Organizing Your Slides

Organizing Your Slides Delete a Slide (cont’d) In Slides/Outline pane: Right-click a slide in Slides/Outline pane and then click Delete Slide Select more than one slide to delete by clicking first, holding Ctrl, and clicking additional slides Organizing Your Slides

Adding Notes to Your Slides Add Notes in the Notes Pane Key note text in the Notes pane in Normal view Adding Notes to Your Slides

Adding Notes to Your Slides Add Notes in Notes Page View Use Notes Page view for more extensive notes Key notes below a thumbnail of each slide Adding Notes to Your Slides

Printing a Presentation Use Print Preview To preview a presentation: Click Office button Point to Print Click Print Preview Printing a Presentation

Printing a Presentation Use Print Preview (cont’d) Print Preview lets you choose how to view slides Choose what to preview Slides display by default Printing a Presentation

Printing a Presentation Use Print Preview (cont’d) Choose Handouts to preview up to nine slide thumbnails on a page Printing a Presentation

Printing a Presentation Use Print Preview (cont’d) Choose Notes Pages to preview slides that include notes Printing a Presentation

Printing a Presentation Use Print Preview (cont’d) Choose Outline View to preview an outline of the entire presentation Printing a Presentation

Printing a Presentation Set Print Options Use Print dialog box to set print options Select print range Choose what to print Select additional options such as color or slides per page Printing a Presentation

Printing a Presentation Print a Presentation in Grayscale Mode Use grayscale to save printing time and printer ink or toner Choose Grayscale in Print dialog box You can also preview in Grayscale mode to see how slides will look in grayscale Printing a Presentation

Previewing a Presentation on the Screen Preview a Presentation Slide Show view allows you to preview slides before you present them Click the left mouse button to advance; click Esc to end the show Previewing a Presentation on the Screen

You Learned How To Summary Open a Blank Presentation Choose a Different Layout Add Text to a Blank Slide Save a New Presentation Summary

You Learned How To Summary Choose a Different File Format Create a Presentation from a Template Add a New Slide Reuse a Slide from a Different Presentation Summary

You Learned How To Summary Create a New Presentation from an Existing One Start a Presentation from a Word Outline Change Indent Levels in a List Summary

You Learned How To Summary Rearrange the Slides in a Presentation Delete a Slide Add Notes in the Notes Pane Add Notes in Notes Page View Summary

You Learned How To Summary Use Print Preview Set Print Options Print a Presentation in Grayscale Mode Preview a Presentation Summary