PPS Web Enhancement Rehires & Changes UC Santa Barbara Campus Rollout June 2011

2 Introducing Phase 2!  Rehires and Changes  A more user-friendly method of entering changes on existing PPS data  An alternative—but not a replacement—to the existing rehire and appointment change bundles in ‘regular’ PPS  Available for immediate use at:

3 PPS Web Enhancement Project Recap  Multi-campus effort to create a web interface for PPS  No changes to the underlying PPS structure  Project phases 1.New Hires (rolled out August 2010) 2.Rehires and Changes (June 2011) 3.Leaves and Separations (stay tuned!)

4 Basic Objectives Recap  Interface is consistent with and supports policies and controls  Labels in “English”, not code  Intuitive design  Better navigation  Better help functions

5 And the frosting on the cake…  Ability to suspend transaction in the middle and then return at another time  Templates for repeating data  Campus Address  Appointment & Distribution  “Smart” processing  For a review, see “Web New Hire Powerpoint”

6 Web PPS Main Menu – Rehire & Change

7 Select an Employee

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10 1. Employee Identification Possible Actions  Name change  Correct name, social security or date of birth Notify Jo Ann Stark (x2219)!

11 2. Personal Information Possible Actions Change/Correct:  Ethnic data  Disability status  Veteran status

12 3. Address & Disclosures – Home Address Possible Actions Change/Correct:  Home address  Disclosures Employee can also make these changes on At Your Service Online (AYSO)

13 3. Address & Disclosures – Campus Address Possible Actions Change/Correct: Campus address Movement to another department, such as:  Rehire  Transfer  Promotion

14 4. Citizenship & Taxes Possible Actions Change/Correct:  Citizenship status Ex: Change from non- resident to resident alien  Tax allowances

15 5. Employment Information Rehire important items:  Most Recent Hire Date  BELI  Employee Relations Code  Student Status  Special Training Req’d  Next Salary Review section (Career)

16 5. Employment Information Change important items:  BELI (appt type change)  Employee Relations Code (title change)  Special Training Req’d (title change)  Student Status (no longer a student)

17 6. Appointments & Distributions – New Appt Possible Actions for a New Appointment  Rehire  Reclassification  Promotion  Transfer  Change in appt type

18 6. Appointments & Distributions – New Dist Possible Actions for a New Distribution  Funding change  Equity  Add stipend, shift differential, etc.

19 6. Appointments & Distributions – Action Codes

20 7. Education Possible Actions Change/Correct:  Education level  License/Certificate

21 8. Pay Distribution Possible Actions None!! (Only one choice)

22 9. Summary – New Data Tab New Data

23 9. Summary – Old Data Tab Old Data

Review Messages & Update

Post Authorization Notification (PAN)

Confirmation

IDOC

28 Things to remember…  Explorer 7 or higher, Firefox or Safari  Access is automatic with regular PPS access  Web entry now available for:  New hire  Rehire  Changes  Transaction may be suspended for one day  Templates  Stay tuned for the next phase, Leaves of Absence and Separations!

29 Resources  PPS Information Web Site  Coni Edick  x3197  Lou Browdy  x2326  Jo Ann Stark  x2219