Determine Cause of Variances Between Expected and Actual Army G-1 Case 1

People Cost 2

Terminal Learning Objective Task: Determine Cause of Variances Between Expected and Actual Results Condition: You are training to become an ACE with access to ICAM course handouts, readings, and spreadsheet tools and awareness of Operational Environment (OE)/Contemporary Operational Environment (COE) variables and actors. Standard: with at least 80% accuracy Describe information needs for personnel management Prepare reconciliation for After Action Review 3

manage and execute Our mission is to develop, manage and execute all manpower and personnel plans, programs and policies across all Army Components for the entire Army team. Our vision for the human resource enterprise is a team of HR professionals dedicated to supporting and empowering Soldiers, Civilians, Families and Veterans worldwide in an era of persistent conflict. We will recruit, retain and sustain a high quality volunteer force through innovative and effective enterprise solutions. We will ensure HR readiness of the Total Army across the full spectrum of operations. (emphasis added) manage and execute Our mission is to develop, manage and execute all manpower and personnel plans, programs and policies across all Army Components for the entire Army team. Our vision for the human resource enterprise is a team of HR professionals dedicated to supporting and empowering Soldiers, Civilians, Families and Veterans worldwide in an era of persistent conflict. We will recruit, retain and sustain a high quality volunteer force through innovative and effective enterprise solutions. We will ensure HR readiness of the Total Army across the full spectrum of operations. (emphasis added) Army G-1 4

$68.5B FY 2011 Military Manpower Appropriation 5

Monthly Military Personnel Review M2PR manage and execute Monthly meeting to manage and execute This meeting is chaired by the Army G-1 LTG Bostick and attended by all the principals in personnel and manpower areas Active Component (MPA) Reserves (RPA) National Guard (NGPA) We will look at the evolution of this meeting towards better cost management and control 6

August 2009 Monthly Military Personnel Review Briefing Date 27August 2009 Location 2E477 Executive Session 7

8 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 To inform the G-1 on the current status of MILPERS appropriations, crosswalk requirements with resources, and to address available resources to support Manning the Force. Purpose Brief: Briefed by: DAPE-PRR

9 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 M2PR Agenda Opening Remarks Due Outs from last months M2PR Program Assessment Summary FY09 Appropriation Review –MPA –RPA –NGPA FY09 Army Force Structure Review FY09 Program Charts (Amber/Red) Brief: Briefed by: DAPE-PRR These are the components of military manpower: Active duty, Reserve, and National Guard pay appropriations

10 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 Assessment Brief: Briefed by: DAPE-PRR

11 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 Major Components Assessment Brief: Briefed by: DAPE-PRR Green, amber, and red status assessments

12 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY09 MPA Execution Briefed by: SAFM-BUO Brief: AR Current Funding = $49.05B Total Requirement = $49.22B

13 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY09 MPA Execution Briefed by: SAFM-BUO Brief: AR Current Funding = $49.05B Total Requirement = $49.22B What is the story?

14 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 Analysis: Recommendation/Resolution: Brief: Briefed by: USAR FY09 RPA Execution Current Funding = $4.3B Total Requirement = $4.3B G

15 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 Brief: Briefed by: USAR FY09 RPA Execution Current Funding = $4.3B Total Requirement = $4.3B G What is the story?

16 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY09 NGPA Execution Briefed by: ARNG Brief: Total Requirement = $8.7B Current Funding = $8.7B

17 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY09 NGPA Execution Briefed by: ARNG Brief: Total Requirement = $8.7B Current Funding = $8.7B What is the story?

LTC Mark Gorak LTC Mark Gorak is the MILPERS Branch Chief in the Plans and Resources Division: G-1 He attended the Cost Management Certificate Course and left with distinct impressions of two critically needed changes 1. Masses of data must be translated into information 2. The AAR is the most important management component LTC Gorak began changing the culture of the M2PR in conjunction with his boss COL Rahe and the G-1 LTG Bostick 18

Check on Learning What does M2PR stand for? What is the purpose of the review? 19

Monthly Military Personnel Review The following three pages are the MPA, RPA, and NGPA slides from the January 2011 M2PR Many pages Thousands of numbers Break into groups and prepare a summary for LTG Bostick keeping in mind LTC Goraks twin goals of Translating data into information Setting the stage for an effective after action review 20

21 FOUO – Predecisional Brief: Briefed by: Approved by: FOUO – Predecisional JAN 2011 M2PR, Data as of 31DEC10 FY10 Base + OCO Funding: $52.21B FY 11 MPA Execution CRA Allotment thru 4 Mar $22.2B GG Mission Resources OSD FY10 Annualized CRA Total Jan

22 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY 11 NGPA Projected Execution ARNG COL Kraft GG Mission Resources Jan

23 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY 11 RPA Execution FY10 Base + OCO Funding: $4.58B AR COL Fulgham Source: STANFINS Current CRA Allotment: $1,956M Thru 4 Mar 11 Current CRA Allotment: $1,956M Thru 4 Mar 11 GG Mission Resources Jan

Jan M2PR Team Tasks Prepare one slide summarizing the intelligence input Prepare one slide summarizing the key issues that G-1 should expect to be answered in the review 24

Group Presentations 25

Monthly Military Personnel Review Comparison to expectation is a key component of an effective AAR The following three slides show the same three areas from the previous review in November 2010 Task: Break into teams and analyze Dec YTD and FY11 in comparison to the last plan made in November 26

27 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY 11 MPA Execution FY10 Base + OCO Funding: $52.21B CRA Allotment thru 3 Dec $9.2B GG Mission Resources Nov

28 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY 11 NGPA Projected Execution ARNG COL Kraft GG Mission Resources Nov

29 Brief: Briefed by: Approved by: MAR2011 M2PR, Data as of 28FEB11 FY 11 RPA Execution FY10 Base + OCO Funding: $4.58B AR COL Fulgham Source: STANFINS Current CRA Allotment: $806M GG Mission Resources Nov

Group Presentations 30

Results Dec YTD FY11 currentpreviousdeltacurrentpreviousdelta mpa (130) (40) ngpa (34) rpa total (74) 1.Interpret and formulate a hypothesis for each variance 2.What should the G-1 expect from the accountable presenter? 31

Getting the Story: After Action Reconciliation Case ACase B Spending What was Expected $X $X What was Achieved$X - $20 $X+$20 Delta $20 ($20) Reconciliation Format Good News Story $ $ Bad News Story ($) ($) Total Explained $20 ($20) 32

Anecdote The G-1 immediately took steps to include variance analyses like the one you developed At the next meeting one General Officer expressed surprise at his variance. He said he had never seen it before and couldnt explain it. How should the G-1 react? What should the G-1 expect? 33

Optional Exercise Break into teams and brainstorm scenarios where this approach could be applied to meetings in which team members currently participate Pick one and brief it to the class in a slide or two 34