Cambridge University Library RDA Training – Module 5 Relationships Adapted for Cambridge use by Janet Davis

Acknowledgements This module, and the preceding four, are based on the training given at the British Library, which is in turn developed from that used at the Library of Congress. We would like to express our thanks to both institutions for making their training materials available to us. 2

3 Basics of relationships What are relationships?  Associations between bibliographic entities Why relationships?  Helps readers find what they want Relationships comprise:  The entities being related, and  The types of relationship

4 Entities being related Relationships:  Between resources and associated persons, families, and corporate bodies  Amongst resources (works, expressions, manifestations, items)  [Amongst persons, families, and corporate bodies]

5 Relationships in RDA Chapters 18-22, Appendix I  Between resources and associated persons, families, and corporate bodies Chapters 24-28, Appendix J  Amongst resources (works, expressions, manifestations, items) [Chapters 29-32, Appendix K  Amongst persons, families, and corporate bodies]

6 Relationship designators Are terms indicating the type of relationship, e.g., author, composer, editor, sequel to, translation of, etc. Have specific definitions in RDA (Appendices I, J [& K])  Not closed lists  If needed term is missing, decide on a term and notify the Cataloguing Helpdesk:

7 Relationship designators – Usage Appendix I designators:  Usually in subfield $e, all lower case, preceded by a comma (unless name ends in a hyphen)  Use most specific designator  May use more than one if entity has multiple relationships to the resource 100 1# $a Hazlebury, Amelia, $e author # $a McGrew, John Forbes, $d $e librettist # $a Niekrasz, Lech, $e author, $e interviewer.

8 Designation of relationships – RDA Authorised access point 110 2# $a American National Standards Institute, $e author. Structured description $i Also issued as: $t Inside energy (2002 : Online) $x Unstructured description 500 ## $a Abridgement of the first print edition published by McGraw-Hill Ryerson, 1971.

9 Designation of relationships – MARC $e of / & $j of 111 / 711 MARC fields $i of $i of 76X-78X linking entry fields MARC 21 coding, e.g., “continues”; “continued by” MARC 21 8XX fields (series) Relationships to names Relationships to resources

10 Relationships between Group 1 and Group 2 entities Creators and others associated with works (Ch. 19) Contributors associated with expressions (Ch. 20) Manufacturers, publishers, distributors associated with manifestations (Ch. 21) Owners, annotators, inscribers, etc. associated with items (Ch. 22)

11 Creator relationships - Do Persons, families, and corporate bodies responsible for the creation of a work  Author, compiler, filmmaker, interviewer, programmer...  RDA 19.2 & Appendix I.2.1 Relationship expressed as a.a.p. in 1XX / 7XX Relationship designators in $e : use most specific available Cambridge policy: Give a.a.p.s for all creators, unless unduly onerous. Add relationship designator to each a.a.p.

12 Creator relationships – Don’t Do not include $e in name authority records Do not include $e in 7XX name-title authorised access points for related works $a Shakespeare, William, $d $t Hamlet $a Shakespeare, William, $d , $e author. $t Hamlet.  

13 Creator relationships - Examples RDA 19.2 & Appendix I # $a American National Standards Institute, $e author # $a National Information Standards Organization, $e author # $a Britten, Benjamin, $d , $e composer # $a Scotland, $e enacting jurisdiction.

14 Others associated with work - Examples 14 RDA 19.3 & Appendix I # $a University of London, $e degree granting institution # $a AWWA Research Foundation, $e sponsoring body # $a Society of Archivists (Great Britain), $e issuing body.

15 Contributor relationships - Do Persons, families and corporate bodies contributing to the realisation of a work through an expression  Translator, editor of compilation, performer, illustrator, arranger of music, writer of added commentary...  RDA 20.2 & Appendix I.3.1 Relationship expressed as a.a.p. in 7XX Relationship designators in $e : use most specific available Cambridge policy: Give a.a.p.s for all contributors, unless unduly onerous. Add relationship designator to each a.a.p.

16 Contributor relationships – Don’t Do not include $e in name authority records Do not include $e in 7XX name-title authorised access points for related expressions

Contributor relationships – Example 1 Cambridge policy: include 700 & $e [and second statement of responsibility] SoR isn’t needed to “justify” the 700 field, though normally we would expect them to match up # $a Wood, Audrey, $e author $a The napping house / $c Audrey Wood ; illustrated by Don Wood # $a Wood, Don, $e illustrator.

Contributor relationships – Example 2 Cambridge policy: include 700; include $e in 100 & 700; include second SoR # $a Lindgren, Astrid, $d , $e author $a Pippi Långstrump. $l English $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally # $a Nunnally, Tiina, $d $e translator.

19 Contributor relationships – Example $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting # $a # $a Alsop, Marin, $e conductor # $a Baltimore Symphony Orchestra, $e performer.

20 Editor v. Editor of compilation (1) Full definitions can be found in I.3.1 In summary: Editor: contributes to the expression of any work by revising or elucidating the content (by providing an introduction, notes, etc.) Editor of compilation: contributes to the expression of a collective/aggregate work by selecting and putting together works. May also be involved in elucidating the content (by providing an introduction, notes, etc.)

Editor v. Editor of compilation (2) 21 Is resource a compilation? Is entity involved in selecting /+ putting together works? Is entity involved in elucidating the content? (e.g. notes, intro) Entity is Editor of compilation Entity is Editor Entity is neither Ye s No ?

22 Relationships to manifestations Persons, families, and corporate bodies related to manifestations  Producer, publisher (e.g., broadcaster), manufacturer (e.g., engraver, printer), distributor (e.g., film distributor)  RDA 21 & Appendix I.4 All are separate elements already included in the record (MARC 264 fields) Generally do not give an a.a.p. for publishers, etc. – cataloguer’s judgement

Relationships to manifestations - Examples Don’t automatically include 7XX for “non-commercial” publishers #1 $a Bethesda : $b NIH, $c # $a National Institutes of Health (U.S.), $e broadcaster. 264 #3 $a [London] : $b J. Marshall, $c [1796] 700 1# $a Marshall, J., $e printer. 264 #1 $a Birmingham : $b British Gas, $c # $a British Gas (Firm)

24 Relationships to items Persons, families, and corporate bodies related to items  Donor, inscriber, binder...  RDA 22 & Appendix I.5 Generally applicable only to special collections, special donations, etc. Take advice from your supervisor as to what materials (if any) need this kind of treatment

25 Relationships to items - Examples 561 ## $a Provenance: From the library of David Bach. Inscribed "À Madame Berta Zuckerkandl Szeps avec la gratitude et l'affection de Charles Vildrac." $5 UkCU 700 1# $a Vildrac, Charles, $d , $e inscriber. $5 UkCU 700 1# $a Bach, David Josef, $d , $e former owner. $5 UkCU

26 Relationships between Group 1 and Group 2 entities - Summary Works:First creator in 1XX Subsequent creators and others in 7XX Include $e Expressions:Contributors in 7XX fields Include $e Manifestations: Infrequent – cataloguer’s judgement Items: Special materials – ask your supervisor

27 Relationships between resources Relationships in bibliographic and/or authority records Related works (Ch. 25) Related expressions (Ch. 26) Related manifestations (Ch. 27) Related items (Ch. 28)

28 Citing another resource - Authorised access points In MARC fields:  Give the form represented by existing NAR*  If there is no NAR, give the RDA form *Exception: Do not use AACR2 NAR having “Polyglot” or more than one language in subfield $l for multiple expressions Watch out for 667 “THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED” $a Sheridan, Richard Brinsley, $d $t School for scandal.

29 Citing another resource - Linking entry fields In MARC 76X-78X fields:  Copy and paste what is in the existing record for that resource and adjust the subfield coding as appropriate $i Reprint of (manifestation): $a Pryce, John D. (John Derwent) $t Basic methods of linear functional analysis $d London : Hutchinson, 1973 $h 320 p. ; 23 cm $t TCA journal $x

30 Related works RDA 25.1, LC-PCC PS 25.1 & Appendix J.2 Common work relationships:  Whole-part, e.g.,  Works in a compilation  Chapters in a book  Works within a series  Derivative (e.g., adaptations, parodies)  Accompanying (e.g., supplements)  Sequential (e.g., earlier and later serials)

31 Related works – Cambridge policy The following work relationships are required in Cambridge cataloguing:  Whole-part relationships for works in selected types of compilation  Sequential serial relationships  Series

32 Whole-part work relationships for compilations – Which types? Don’t need to give whole-part relationships for:  “Anthologies of poetry, hymnals, conference proceedings, journals, collections of interviews or letters, and similar resources” – LC-PCC PS 25.1  “Similar resources” include the very common type of academic compilation which comprises a set of articles by different creators, e.g., “Recent advances in...” Do need to give them for literary compilations Use cataloguer’s judgement to include in other circumstances, e.g., when readers might plausibly be looking for the contained works. Don’t remove from derived records

33 Whole-part work relationships for compilations – What to do Give MARC 505 contents note unless contents indicated in another part of the description (e.g., in MARC 245 because no collective title present) or unless unduly onerous Useful guidelines in LC-PCC PS Give MARC 7XX analytical authorised access points for all “substantial” contained works (e.g., not preface, etc.) If too onerous to provide 7XXs for all substantial contained works, usually at least provide one for the predominant or first such work

Whole-part work relationships for compilations – Example 100 1# $a Shakespeare, William, $d , $e author $a Plays. $k Selections $a Hamlet ; $b King Lear / $c William Shakespeare $a Shakespeare, William, $d $t Hamlet $a Shakespeare, William, $d $t King Lear. 34 Second indicator “2” in 700s indicates the relationship “Contains”

35 Sequential serial work relationships Structured descriptions are used to record sequential serial relationships, such as “continues” and “absorbed by” Generally, give as reciprocal relationships MARC 76X-78X Second indicators of 780 & 785 are used to specify the type of relationship, so these two need no relationship designators

36 Sequential serial work relationships - Example 022 ## $a $a Journal of professional counseling, practice, theory, & research $t TCA journal $x ## $a $a TCA journal $t Journal of professional counseling, practice, theory, & research $x

37 Series work relationships [Remember 490 contains transcription of series information from resource: a manifestation attribute] 830 (and other 8XX) needed to record the work relationship “in series” Series a.a.p. taken from series authority record Also provide a numbering of part element for numbered series (RDA 24.6 & LC-PCC PS 24.6) in $v Numbering example found in 642 field of series authority record; abbreviations guidance in B.7-B.10

38 Series work relationships - Example 490 1# $a Mathematical notebooks ; $v vol III 830 #0 $a Mathematical notebooks ; $v v # $a Veröffentlichungen des Ethnologischen Museums Berlin ; $v Neue Folge, 81. $a Fachreferat Amerikanische Ethnologie ; $v X 830 #0 $a Veröffentlichungen des Ethnologischen Museums Berlin ; $v n.F., #0 $a Veröffentlichungen des Ethnologischen Museums Berlin. $p Fachreferat Amerikanische Ethnologie ; $v 10.

39 Related expressions RDA 26.1, LC-PCC PS 26.1 & Appendix J.3 Common expression relationships:  Whole-part (e.g., translations in a compilation)  Revisions  Editions  Translations  Language editions  Abridgements

40 Related expressions – Cambridge policy The following expression relationships are required in Cambridge cataloguing:  Whole-part relationships for expressions in selected types of compilation (same policy as for works)  Sequential serial relationships

41 Whole-part expression relationships for compilations – Example 041 1# $a eng $h nor 100 1# $a Petterson, Per, $d $e author $a Novels. $k Selections. $l English $a Two Norwegian novels / $c Per Petterson # $a Out stealing horses -- To Siberia $a Petterson, Per, $d $t Ut og stjæle hester. $l English $a Petterson, Per, $d $t Til Sibir. $l English $a Out stealing horses $a To Siberia.

42 Optional expression relationships – Example: Supplement 100 1# $a Klugman, Stuart A., $d $e author $a Loss models : $b from data to decisions / $c Stuart A. Klugman. 250 ## $a Fourth edition # $i Supplement (expression): $a Klugman, Stuart A., $d $t Student solutions manual to accompany Loss models : from data to decisions, Fourth edition. Supplement bib record would include reciprocal relationship “Supplement to (expression)”

43 Related manifestations RDA 27.1, LC-PCC PS 27.1 & Appendix J.4 Common manifestation relationships:  Reproductions  Different formats for same expression (e.g., book v. CD; book v. PDF)  Special issues

44 Recording related manifestations Structured or unstructured description:  5XX  Linking entry fields: 775 or 776  Not by an authorised access point Cataloguer’s judgement whether or not to record Use relationship designators in Appendix J.4 in subfield $i if MARC content designation does not give relationship

45 Reproductions Usually, and especially if detailed information is not available, give a bibliographic history note in a MARC 500 field May instead give information about the original in a linking field:  775 field if same carrier  776 field if different carrier Compilations: don’t give either 775/776 or 500 for previous publication history of contained works/expressions

Reproductions – Example 1: Reprint 100 1# $a Pryce, John D. $q (John Derwent), $e author $a Basic methods of linear functional analysis / $c John D. Pryce, Cardiff University. 250 ## $a Dover edition. 264 #1 $a Mineola, New York : $b Dover Publications, Inc., $c $i Reprint of (manifestation):$a Pryce, John D. (John Derwent) $t Basic methods of linear functional analysis $d London : Hutchinson, 1973 $h 320 p. ; 23 cm 46 Reprint: normally just use a 500 note, but another option is:

Reproductions – Example 2: Microform 100 1# $a Paoli, Betty, $d , $e author $a Romancero / $c von Betty Paoli. 264 #1 $a München : $b Saur, $c [between 1990 and 1994] 300 ## $a 2 microfiches (205 pages) : $b negative ; $c 11 x 15 cm 336 ## $a text $2 rdacontent 337 ## $a microform $2 rdamedia 338 ## $a microfiche $2 rdacarrier $i Reproduction of (manifestation): $a Paoli, Betty, $t Romancero $d Leipzig : G. Wigand, 1845 $h 205 p. ; 22 cm 47 [AACR2: Catalogue original; add reproduction information in 533] RDA: Catalogue resource in hand; use 776 field to provide relationship to original resource

48 Related items RDA 28.1 & LC-PCC PS 28.1 Common item relationships:  Reproduction of a specific copy  “Bound with”  Item added to copy of manifestation in a special collection Relationships that apply only to a single copy of the manifestation -- so, usually local information

Bound withs - Example General local note (599): ## $a UL copy is item no. 4 in volume 364.c $5 UkCU 599 ## $a Moore Library copy is item no. 6 in volume QA1.C $5 UkCU-BGM

50 Relationships between Group 1 entities - Summary Works:Whole-part relationships for works in selected types of compilation Sequential serial relationships Series Expressions:Whole-part relationships for expressions in selected types of compilation Sequential serial relationships Manifestations: Reproductions (cataloguer’s judgement) Items: Bound withs

More information The slides for this presentation, along with lots of other RDA resources and documentation, are available from: 51