GRO Project Management Handbook

INTRODUCTION Purpose of the GRO PM Handbook Value of Project Management PMBOK® Guide

Purpose of the GRO PM Handbook A consistent project management process is necessary to ensure resources, schedules and objectives are managed efficiently and effectively.

Value of Project Management The deliberate focus on the management of a project results in greater project success: Improved communication Meeting scope, schedule, budget, and stakeholder expectations Capturing and sharing lessons learned Better documentation

PMBOK® Guide Project management is most successful when founded in best practices. The GRO Project Management Handbook is based on the Project Management Body of Knowledge (PMBOK) Guide. The PMBOK® Guide is an American National Standard (ANSI/PMI 99-001-2004) and was developed by the Project Management Institute (PMI).

Initiating Projects Introduce and Discuss the Project Develop the Project Charter Use the template in Appendix A and distribute it to key stakeholders for review The project sponsor approves the project charter The project manager proceeds to the Planning, Executing, Monitoring and Controlling, and Closing procedures

Planning Projects Develop the Project Management Plan with key stakeholders Create the basic Project Management Plan document; use the template in Appendix B Define the Scope Create the Project Schedule Develop the Budget

Planning Projects (continued) Plan for Quality Management Plan Human Resources Plan Communications Procurement Planning Risk Planning Approve the Project Management Plan

Executing Projects Acquire Project Team Execute Project Work Develop Project Team Communication and Information Distribution

Monitoring and Controlling Projects Integrated Change Control Scope Verification Perform Quality Control Manage Project Team and Stakeholders Status Reporting Risk Monitoring and Control Contract Administration

Closing Projects Close the Project Collect records and archive documentation Analyze lessons learned and prepare a Project Closure Report (refer to Appendix C) Settle and close contracts.

Project Portfolio Management The GRO Project Management Specialist adds and maintains projects on the GRO Project List, based on discussions and/or regular status meetings. The GRO Project List includes information on all project priorities, schedule, responsibilities, and status.

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