MS-Access XP Lesson 3

Validation Rule Property 1.Validation rule defines limitations to the data in a filed. Field Name:Marks Type:Number Validation Rule:<=100 Relational/ Comparison Operators =equals to <>not equals to <less than >greater than <=less than or equals >=greater than or equals

Validation Rule Property 2.Field Name:Marks Type:Number Validation Rule:>=0 And <=100 Compound Operators And Or Not

Validation Text Property 1.Display message according to the validation rule 2.Field Name:Marks Type:Number Validation Rule:>=0 And <=100 Validation Text:Invalid value for Marks

Required Property 1.If required property is no then filed can contains null values. 2.If required property is yes then field can not contains null values 3.Field Name:Marks Type:Number Required: Yes

Copying a Table 1.Select a table to copy in tables under the objects 2.Edit menu, Copy menu item or Right click on table and select copy menu item 3.Edit menu, Paste menu item or Right click on database window and select paste menu item 4.Type new name to pasting table and select paste option (structure only, structure and data, append data to existing table) 5.Click ok button

Deleting a Table 1.Select table 2.Edit menu, Delete menu item or Right click on table and select delete or Press delete key 3.Click yes in confirmation dialog box Renaming a Table 1.Select table 2.Edit menu, rename menu item or Right click on table and select rename or Press F2 key 3.Type new name

Exporting a Table 1.Select table 2.File menu, Export menu item or Right click on table and select export menu item 3.Browse and select the exporting database and click on export button 4.Type export table name and select export option (definition only, definition and data) 5.Click ok

Creating Queries 1.Using query user can select data from data table in according to the specific condition 2.Click queries on the objects bar 3.Double click create query in design view option 4.Select table which query from in tables tab and click add and finally click finish button 5.Select fields to show 6.Type a criteria to create query in appropriate field 7.Click run button in database tool bar 8.Click close and select yes button in save changes dialog 9.Type query name and click ok

Creating Queries Relational/ Comparison Operators =equals to <>not equals to <less than >greater than <=less than or equals >=greater than or equals