Business Continuity Planning Presentation to Management

2August 25, 2014 What is Business Continuity Planning (BCP)? A proactive process that identifies and prioritizes the critical functions and the likely threats to those functions. From this information, plans and procedures are developed through a regular program of personnel training, plan testing, and maintenance. These management disciplines, processes, and techniques provide business continuity for critical business functions under the circumstances and limits set by senior management. These circumstances and limits include:  Defining worst-case scenarios used for business continuity planning.  Approving the funding and staffing of the company's BCP Program.

3August 25, 2014 Why Should we do Business Continuity Planning (BCP)?  It is the right thing to do for our patients, staff, and communities  It ensures compliance with our ever increasing regulatory requirements  It enhances our ability to avoid: o Interruptions to patient care delivery o Financial losses o Regulatory fines o Damage to equipment

4August 25, 2014 Why do we need Business Continuity Planning (BCP) “Governance”? The organization’s senior management team is responsible for overseeing the business continuity planning process, which includes:  Establishing policy by determining how the institution will manage and control identified risks;  Allocating knowledgeable personnel and sufficient financial resources to properly implement the BCP;  Ensuring that the BCP is reviewed and approved at least annually;  Ensuring employees are trained and aware of their roles in the implementation of the BCP;  Ensuring the BCP is regularly tested;  Reviewing the BCP testing program and test results on a regular basis; and  Ensuring the BCP is continually updated to reflect the current operating environment.

5August 25, 2014 How will we do it?  Business continuity is treated as a process, not a project  Methods are based on a proven, certifiable discipline  Plans start simply and increase in sophistication as teams gain confidence  Governance and is provided for by Senior Management  Established emergency management activities and protocols are interwoven into the BCP process

6August 25, 2014 Phases of Continuity Planning

7August 25, 2014 How will we maintain it?  Create or update business continuity plans  Maintain current emergency contact information that is easily accessible  Test Business Continuity Plans  Assign key players to emergency response teams  Establish alternate work arrangements  Know the organization’s emergency management procedures  Save all work products to department’s shared server  Store a disaster kit (Grab and Go) under the desk with items needed during an emergency

8August 25, 2014 Business Continuity Planning Lifecycle