Regional Data Warehouse Unique Student ID. New York State eScholar Data Warehouses Buffalo WNYRIC Rochester WFL Monroe Syracuse CNYRICMORIC Suffolk Nassau.

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Presentation transcript:

Regional Data Warehouse Unique Student ID

New York State eScholar Data Warehouses Buffalo WNYRIC Rochester WFL Monroe Syracuse CNYRICMORIC Suffolk Nassau LHRIC Yonkers MHRIC NERICBroomeSCT Statewide Data Warehouse SED Data Repository Level 2 Level 3 Statewide Reports Service Regional Data Warehouses Level 1 District 3 District 2 District 1 District 3 District 2 District 1 NYC

Regional Data Warehouse (Level 1) Student ID Statewide Data Standards Data Readiness/CIO Statewide Data Warehouse (Level 2) Core Reports Instructional Resources

Regional Data Warehouse (Level 1) with Unique Student ID Statewide Data Warehouse with Unique Student ID (Level 2) SED Repository

CENTRAL NEW YORK REGIONAL DATA WAREHOUSE District’s Student Management Systems Sagent Tools (data loading) Regional Data Warehouse Oracle DB eScholar Data Files Statewide Data Warehouse Level 2 COGNOS ReportNet & PowerPlay School Districts DATA MENTOR New York State Student Identification System (NYSSIS)

NYS Unique ID System (NYSSIS) Relies on a standard “student identification data set” Data is submitted through regional student data warehouses and ID is returned to the warehouse. Matching engine uses clues and rules to match students to existing ID Three choices: –Match –New ID –Near match Human review for less than 1% NYSED will not have access to any personally identifiable information.

New York State Student Identification System (NYSSIS) Regional Data Warehouses (Level 1) Districts Near Match Reconciliation Response File Request File Statewide Data Warehouse (Level 2) Report Data

Student ID Data Set First Name, Middle Name, Last Name Guardian Name(s) DOB Home Language Birthplace Date of first polio immunization Gender Ethnicity Address Date of first entry to grade 9 Local student ID

Getting an ID Bulk submission –Extract the “student lite” data from SMS to the data warehouse. –RIC submits a file containing the student ID data set for each student –Submit via secure FTP –Automatic processing of files each night –Tested on 300,000 record file –Required only for “new” students

New York State Student Identification System (NYSSIS) Regional Data Warehouses (Level 1) District SMS Demographic Data Request File

ID Assignment Assigned ID is returned via a delimited file File contains NYS Student ID and Local ID etc. File is sent back to RIC |32908 State ID Local ID

New York State Student Identification System (NYSSIS) Regional Data Warehouses (Level 1) Districts Response File

“Near Match Resolution” System cannot automatically resolve all requests for Ids Human review is required for those records that cannot be automatically matched School district personnel will receive training in “resolving the queue” of unmatched records

New York State Student Identification System (NYSSIS) Regional Data Warehouses (Level 1) Districts Response File Near Match Reconciliation

Student ID Data Set NYSSIS Near Match Resolution District SMS State ID Regional Data Warehouse (Level 1)

Authorized Users Obtain and complete application Obtain and complete application CNYRIC Web site CNYRIC Web site Return to CNYRIC Return to CNYRIC CNYRIC submits to SED CNYRIC submits to SED User ID sent via mail User ID sent via mail Password sent via Password sent via Password expires every 60 days Password expires every 60 days

Contact CNYRIC DW TEAM Data Warehouse