11 th Liaison meeting on designs - Overview and current status of the Cooperation Fund- 19 November 2012

European TM and Design Network There are three strategic initiatives: 2 CP and CF are part of Line of Action 6 “European Trade Mark and Design Network Programme”. These 2 Programmes are related to: CF: Key Initiative No. 27 CP: Key Initiative No. 28 * * * *

The CF is a major undertaking by any standards: - Total budget of € 50 million individuals working on the Fund. - This is composed of a multitude of different experts, not all of whom work full time. - Approximately 450 man years now planned across the lifetime of the Fund national project implementations until 2015 at EU Offices. - Will have a fundamental impact on Designs work A major undertaking

Intent to implement has grown over time - from 169 to 219, then 260 and finally to 318. Progress

Number of implementations per project based on intent to implement from July 2012 Progress = 169 intents = 219 intents = 260 intents = 318 intents

Snapshot Human Resources in the CF Roughly man days / 220 days = 455 FTEs or man years until Total amount of counted names of persons currently involved in the CF. People The Cooperation Fund is a major undertaking also in terms of involved Human Resources. Includes National Offices, Project Team Members at the OHIM, Contractors (also developers and QA team). 1 Includes all Human Resources involved in the Cooperation Fund from its start to its end in

Intent to implement has grown over time - from 169 to 219, then 260 and finally to 318. Progress

Effort: Now: Breakdown by source Baseline 5/ intents to implement -

Overview and brief description of CF Projects Image search by code or by use of an image recognition ability Search Image Free search of trade marks of all official Trademark Offices TMview Assist classification of goods and services, comparisons between different classification databases Euroclass Harmonisation of seniority information across different databases Seniority Common “Service charter” for National Offices Quality Standards Standardised user satisfaction survey tool User Satisfaction Survey Providing online information to the user on designs by creating a common database Designview Reach transparency and consistency on decisions related to oppositions Similarity Supporting examiners Cesto Completion of a standard XML Standards & Arch. Common E-Learning tool for SMEs E-Learning - Approval of Project Brief in October 2010, - Kick-off in January 2011 Projects overview Pack 1:

Overview and brief description of CF Projects Approval of Project Brief in April 2011, - Kick-off in September 2011 Projects overview Pack 2: Easy, consistent and efficient way to access the software developed under the Fund Common Gateway Harmonised forecasting methodology for Trademarks and designs Forecasting Extensive suite of e-tools representing the next step in business process management for the IP Offices of Europe Future Software Package Common tool for user assistance Call Centre Tool Database supporting enforcement of protection of intellectual property rights Enforcement Database Tool to support strategic enforcement decision makers in measuring, determining and targeting enforcement action Counterfeiting Tool

Launch Plan Planned go live November Search Image Quality Standards Designview Similarity Cesto 3.20 E-Learning Common Gateway Planned go live in Forecasting * User Satisfaction Survey 3.21 Call Centre Tool * 4.22 Enforcement Database * 4.23 Anti- Counterfeiting Tool * Already live TMview Seniority Euroclass Planned go live in 2014 Planned go live in FSP e-Filing TM Finland 2.14 FSP Remainder * April 2013

CF Search Image BX, IT, PT, UK FICPI, MARQUES CF CESTO BG, PL, PT, SK INTA CF Common Gateway DK, ES, GR GGE, PL, RO, SE EFPIA CF Quality Standards DK, ES, HU, PT ECTA, INTA CF Forecasting DK, ES, HU, PL, PT, UK CF Satisfaction Survey BG, DE, DK, ES, HU, GRUR, INTA CF Designview CZ, DE, DK, ES, GR OBI, UK APRAM, ECTA CF Similarity BG, DE, ES, GR GGE, HU, PL, PT, ECTA CF 2.14 FSP AT, FI, IE, MT, PL, LV, SK, UK CNIPA CF 3.20 E-Learning BG, ES, RO, SI, SK INTA, MARQUES CF 3.21 Call Centre CY, DE, DK, PL ECTA CF 4.22 Enforcement DB ES, HU, RO, UK, AIM, APRAM, BUSEUR, UNION CF 4.23 Counterfeiting Tool ES FR, IT, PT, UK ECTA, INTA User Group National Associations: CNIPA, APRAM, IE, LV, MT, PL, SK, RO 24 National Offices and 11 User Associations participate in the CF Project Working Groups.

100%75%50%25% CESTO Similarity Seniority Gateway Search Image Quality TMview FSP E-Filing TM Finland Designview Progress - Overall Indicators- PT, HU, CZ, IE, SI, BX, BG In total 15 by Dec. incl. EE, LT, SE, SK, RO, MT, LV, FR Dec.: BG, Early 2013: SK,MT, LT, Target 110 QS by Dec. DK, ES, PT, HU,UK,FI,CZ, 7 NOs by Dec., ( designs by mid-Nov.) GR OBI, PT, ES, BG, EE, 19 NO implementations so far, = 76% + OHIM & WIPO Nov.: AT, DE, Remaining (CY, IE, PL, GR) by Dec. E-filing pilot (FI) live Nov. Under development 3 NOs + OHIM by Dec. Dec: MT, PT, EE, OHIM Deployment Nov. in all offices, available in 22 languages Ready for implementation Nov: terms available Ready for implementation Available in PT, LV, OHIM by Nov terms available GR OBI, GR GGE, CY, SI, = 53% LV, RO, PL, EE Dec.: LV, WIPO 24 NO implementations so far = 96% + OHIM, CH, HR, US Euroclass SK, BX = 100%

Development status

Testing and Go-Live Development Architecture, Design SRS Progress check of CF 2012 overview slide - Software development Go-Live CESTO Similarity Seniority Gateway Search Image Quality TMview FSP E-Filing TM FI Designview 25%50%75%100%25%50%75%100%25%50%75%100%25%50%75%100% E-Learning Euroclass

Testing and Go-Live Development Architecture, Design SRS Progress check of CF 2012 overview slide - Software development Go-Live Forecasting User Satisfaction Survey Common Call Centre Tool Enforcement Database Anti- Counterfeiting Tool 25%50%75%100%25%50%75%100%25%50%75%100%25%50%75%100% FSP E-Filing DS FSP Back-Office FSP Cancellation

Group 4 - Anti-counterfeiting and piracy - Group 3 - Classification & Figurative Search - Group 5 - Harmonised access to CF tools - Group 1 - Examination / Registration - Group 2 - Knowledge & quality - What difference will all this make? Search Image TMview Euroclass Seniority Quality Standards User Satisfaction Survey Designview Similarity CESTO 4.22 Enforcement Database 4.23 Counterfeiting Tool 2.14 E-filing 3.20 E-Learning 3.21 Call Centre Tool Common Gateway Forecasting Benefits

National offices BUSINESSES, USERS Group 1 - Examination / Registration Seniority CESTO 2.14 E-filing Improvement in quality in examination results and efficiency Increase in number of TM filings Reduction in number of calls, s and complaints Reduction in refusals on Absolute Grounds and formalities Reduction in the number of oppositions Reduction in the number of cancellations Increase in number of filings (without intermediaries) Reduction of time spent for calls, s and complaints Examination and registration tools Reduction of training cost due to ongoing best practice exchange Improving tempo and quality of work at Benefits

National offices BUSINESSES, USERS Increase in number of filings Avoided cost to develop and run own survey Savings in consultant costs to carry out survey Efficiency gains - reduced time spent on obtaining info from OHIM + IP offices Knowledge management and quality tools Group 2 - Knowledge & quality Quality Standards 3.20 E-Learning 3.21 Call Centre Tool Avoided costs of developing own call centre solution Reduction of training cost due to ongoing best practice exchange Reduction of training cost of users due to instructive, self- guiding tools Increase in customer satisfaction - ease of access and transparency of processes Benefits

National officesBUSINESSES, USERS TM and design searching tools Group 3 - Classification & Figurative Search Search Image TMview Designview Savings in future due to TM searches in national databases free of charge Time savings due to simplified and fast search mechanism Savings in marketing campaigns due to "self- selling" tools Increase in number of filings Reduction in the number of oppositions Euroclass Improvement of examination quality and resource redeployment Reduction in refusals on Absolute Grounds and formalities Improving tempo and quality of work Benefits

National officesBUSINESSES, END USERS Increase in number of filings Reduction of revenue lost due to piracy and counterfeiting Anti-counterfeiting tools Group 4 - Anti-counterfeiting and piracy Enforcement Database 4.23 Counterfeiting Tool Reduction in the number of legal actions Benefits

OSIMBUSINESSES, END USERS Increase in number of TM filings Avoided cost of “look and feel” adaptations of individual applications Avoided cost of “label translations” for individual applications Reduction of time spent for calls, s and complaints Accessing tools Reduction in examiner training cost due to ongoing best practice exchange Group 5 - Harmonised access to CF tools Common Gateway Improving tempo and quality of work at OSIM Benefits

ANNEX

Overview planned and completed implementations Progress = implementation promised in 2012 = implementation promised in 2013 = Implementation completed SEARCH IMAGE SENIORITY CESTO GATEWAY QUALITY FORECASTING SATISF SURVEY DESIGNVIEW SIMILARITY 2.14 FSP 2.14 FSP REMAINDER 3.20 E-LEARNING 3.21 CALL CENTER 4.22 ENFORCEMENT DB 4.23 COUNTERFEIT TMVIEW EUROCLASS Grand Total IMPLEMENTED PROMISE 2012PROMISE 2013 AT IMPLEM6122 BG IMPLEM IMPLEM 2014 IMPLEM BX 2012IMPLEM IMPLEM CY IMPLEM13154 CZ 2013IMPLEM IMPLEM DE IMPLEM7121 DK IMPLEM EE IMPLEM ES IMPLEM 2013 IMPLEM FI IMPLEM FR IMPLEM GR IMPLEM16155 GR OBI HU 2013IMPLEM IMPLEM IE 2013IMPLEM IMPLEM14232 IT IMPLEM 9211 LT IMPLEM 9223 LV IMPLEM MT IMPLEM PL IMPLEM16134 PT 2012IMPLEM IMPLEM RO IMPLEM2014 IMPLEM SE IMPLEM 822 SI 2013IMPLEM IMPLEM IMPLEM SK IMPLEM2013 IMPLEM UK IMPLEM Total

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