SARA REGIONAL Auxiliary package of SARA EDF to ease the capture on regional offices of a Project Estimate.

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Presentation transcript:

SARA REGIONAL Auxiliary package of SARA EDF to ease the capture on regional offices of a Project Estimate.

The supposed situation A program estimate has regional accounting places (several bank accounts and/or petty cashs), each of them with their own accountant. The regional sites have (or not) their own budget; but the budget lines ought to be exactly the same as in the main location. SARA REGIONAL

The supposed situation (2) The Imprest Accountant should be able to –Check separately the accountancy of each location, –Import regularly the regional records into the main PE database, –Check whether or not the regional places don’t exceed their budget. He has SARA EDF PE or SARA EDF NAO to follow-up its PE as a whole. SARA REGIONAL

The SARA REGIONAL package An easy to use software for the regional accountants. A budgetary following up fully integrated into the PE as a whole management system. SARA REGIONAL

How to use the package ? In the central location the Imprest Administrator creates the Project and the PE in SARA EDF. This Database contains the budget only, with no contract and no payment. SARA REGIONAL

How to use the package (2) The Imprest Administrator sends the initial DB to the Regional accountants (each regional DB has its own Project’s title). The regional accountants import this DB into the SARA REGIONAL installed on its computer. SARA REGIONAL

Within the PE A Third party account should be created for each regional location, on which the given advances in cash will be allocated. SARA REGIONAL

In the regional places The regional accountant captures the given advances as if they were « other receipts ». He is able to make contracts, advances in cash, petty cash and all types of payments even by cheque (but not multi allocated cheques). SARA REGIONAL

In the regional places (2) Regularly (once a month ?) the regional accountant checks its budget consumption. It sends the Regional DB to the main Imprest accountant to support any new advance request (replenishment). SARA REGIONAL

Within the main PE database The Imprest Accountant imports the contracts and the payments directly into its DB, each record with its date of entering in the region. All the payments are made as « advance reimbursement » and credited on the advance account of the regional location. SARA REGIONAL

SARA REGIONAL Features The regional accountant is not allowed to create its own budget lines, but only to import the budget created for him with SARA PE or SARA NAO. The project sent by the (main) Imprest Accountant contains only the chart of accounts, the budgetary/analytical accounts and the budget lines. Only the budgeted amount may be changed. SARA REGIONAL

SARA REGIONAL Features (2) The regional accountant captures the cash flow operations (transfer from the main PE, advances in cach, reimbursements, transfers, …) It creates suppliers’ accounts, contracts and payments and allocates them on the budget lines concerned. He is able to print all the outputs, namely to justify a replenishment. SARA REGIONAL

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