COST MANAGEMENT Movement Management

COST MANAGEMENT Cost Management is accessible on the Movement level from MANAGE MOVEMENT page 2 nd Level Navigation Menu opens the Cost Management page Users may assign costs for all case members assigned on the Movement

Objectives of this session Assign costs to new movements in Movement practical exercises Assign costs to all cases Assign multiple costs to one or more case members View Case & Individual Cost Summary Print Movement cost summary report

Prerequisites The Movement must be created in the system and cases assigned

Rules A cost cannot be saved if it is not assigned to at least one case member If multiple case members are selected, the unit cost will be applied to each The system automatically calculates totals costs for the case and/or individual

Process Overview Search to find the Movement 2 nd Level Navigation Menu Select Cost Management Enter COST ITEM Assign to CASE MEMBER(S) Save Cost Item button View Case & Individual Cost Summary Done button to save costs assigned to the movement

Accessing Cost Management

Cost Item Section Movement Header Cost Item details section

Cost Item section - CAW For CAW service the check box for Travel/Accommodation costs is displayed

Cost Item section - USRAP For USRAP service the check box for Add to Promissory Note is displayed Used in Exceptional circumstances where Other costs are to be added to the PN

Passenger List Section List of Passengers on the Movement

Save Costs The Save Cost Item button will save the cost from the Cost Item section and display the cost details in the Case Cost Summary List. The Cancel button will discard all the changes made Cost Management

Cost Item Saved

Movement Cost summary

Individual Cost Summary

COST SUMMARY REPORT Movement Cost Management

Movement Cost Summary Report To print the Cost Summary report for the Movement

Movement Cost Summary Report

Movement Cost Report Sample

Movement Cost Report Sample Cont…

EDIT COST Movement Cost Management

Edit Cost

Helpful Hints Be familiar with official country currency Know the 5 th Level WBS where the cost is charged Know the Pay Mission Code (business area) Enter the unit cost – If entering a total cost to be added to each case member, divide for the unit cost

Q & A

Practical Exercises You will be Assigning Costs to some of the Movements we have created so far There are 2 Exercises You will be required to generate the Cost Summary Report

END Movement Cost Management