James E. Kenyon, P.S. ODOT District 3 Jim has an Associate Degree in Civil Engineering and has been a licensed Professional Surveyor in the State of Ohio since 1983 with considerable experience in Boundary surveying, Right of Way surveying and plans, Geodetic and GPS surveying. Jim started with ODOT in 1988 as the Survey Operations Manager for District 3, has been the Acting Real Estate Administrator on two occasions throughout his career and functions as the R/W Manager responsible for Consultant R/W Plan reviews, District R/W Plan preparation and the District Right of Way Plan records in addition to directing the District 3 Survey Operations.

Field Survey for R/W Plans Field Survey for Right of Way Plans Survey Manager Database (SMD) file Survey Feature Code List for data collection Topographic items Existing Utilities Ohio Utility Protection Service (OUPS) Oil and Gas Producers Underground Protection Services (OGPUPS) Subsurface Utility Engineering (SUE) Property Monumentation Right of Way Monumentation

http://www. dot. state. oh http://www.dot.state.oh.us/Divisions/ProdMgt/Production/ CADD/Pages/GEOPAKDownloads.aspx Survey Manager Database (SMD) file Survey Feature Code Lists Trimble Data Collector Code List Survey Preferences

http://www. dot. state. oh http://www.dot.state.oh.us/Divisions/ProdMgt/Production/CADD/Pages/GPKManual.aspx ODOT GEOPAK Survey Training Guide

Survey Feature Code List Mapping Codes / Linking Codes Location on objects to take field measurements Indicates use in DTM List can be uploaded to Data Collectors Trimble Data Collector (.ddf file)

Survey Feature Code List

Plan the Field Survey Work Notice Sent to Property Owners ORC 163.03 Right of Entry See: http://codes.ohio.gov/orc/163.03 “…. not less than forty-eight hours nor more than thirty days prior to the date of such entry.” OUPS call – document ticket number Control Provided By ODOT Datum & Project Adjustment Factor Mapping Provided By ODOT Existing Plans Provided By ODOT Review Right of Way Attachment & Scope with Field Crew Provide the Field Crew with a Digital Camera

Topographic Items Section 3108.5 Structures Drives Drive Pipes

Underground Items Signs Fences Trees Wells, Septic Tanks & Leach Systems Have Field Crew Talk to Property Owners Underground Tanks , Sprinkler Systems , Field Tiles Signs Fences Trees Encroaching Prop R/W

Existing Utilities Section 153.64 ORC Requires Underground Utilities To Be On Plans Ohio Utility Protection Service (OUPS) Make the Call ( 800 - 362 – 2764 ) Get Reference Number Not All “Utilities” covered by OUPS Oil & Gas Companies ( 800) – 925 – 0988

Subsurface Utility Engineering (SUE) Check Scope 4 Levels of Detail Level A – Expose & 3D Positions – Requires Survey Control Points Level B – Field Marking - 2D Level C – Added to Plan from Record Data Level D – Gather Existing Available Records Locate Service Lines Shut Off Valves Meters

Right of Way Monumentation Centerline Monumentation Monument Assemblies

Right of Way Monumentation Centerline Monumentation Centerline Reference Swing Tie References

Right of Way Monumentation Right of Way Monuments

Right of Way Monumentation OLD MAPS REPORTS

Property Monuments Right of Way Plans are Boundary Surveys OAC 4733-37-05-C-4 Minimum Standards “there shall be a statement describing the material, size, position and condition of every monument found and/or set.”

Search for the Record Monuments Have field crews describe monuments found SIZE TYPE / MATERIAL CAP STAMPING CONDITION

Boundary Resolution Original Government land lines and monuments Intent of Government Surveys Know the Local Standards & Surveying Customs Existing Boundary Monuments Standard Surveying Rules of Evidence Apply Called for in Deeds & Survey Plats Use data from Record Survey Plats Does the Monument represent the Corner?

Boundary Resolution Survey Monuments should be given considerable weight Ignoring Survey Monuments Causes Chaos and Problems Hierarchy of Monuments Uncalled for Monuments Record of Survey Compatible with Deed Accepted by Owners – Talk to Owners

Boundary Resolution Intent Calls - “along the” and “to” “Centerline” What does it really mean? Occupation Lines Overlap Areas and Deed Conflicts Reference / Offset Pins Existing Right of Way Monuments

Monumentation O.R.C. 5519.05 … monument the right of way line of the property acquired. … provide for the preservation of all cornerstones and landmarks set within the limits of the highway to be improved. … furnish adequate protection …. O.A.C. Chapter 4733-37-03 (Minimum Standards) … each corner of the property and each control station will be physically monumented. C/L Monument/Assembly, Reference Monument, Right of Way Monuments and Project Horizontal / Vertical Control.

Setting ODOT Monuments ODOT Monument Setting Policy Revised August 20, 2007 See http://www.dot.state.oh.us/prod/ROW/Manual/ROWUpdates.asp R/W Plan Designer to Set R/W Monuments After Acquisition As Directed by District Payment by R/W Plan Contractor to Construct Monument Assembly Box With Pin (no cap) Payment by Project Pay Item 604 Contractor to Set / Construct All Reference Monuments Contractor to Reset All R/W Monuments After Construction Set by or under the Supervision of a Licensed Ohio Surveyor

Monumentation Centerline Monument Assembly Set on the centerline of right of way in pavement Includes a Monument Box with a Lid 1” Dia. x 36” Long Steel Rod Set by or under the Supervision of a Licensed Ohio Surveyor Centerline Monument Set on the centerline of right of way in non paved areas Same construction as Reference Monument ¾” Dia. x 42” Long Steel Rod in 8” Dia. Cast in Place Concrete with a Min. 3” Dia. Aluminum Cap Cap Marked “C/L MON.” plus PS Number

Standard Construction Drawing RM-1.1 Rev. 7-18-08 Monument Assembly

Reference Monument Set on or off centerline of right of way in non paved areas ¾” x 42” Steel Rod in 8” Cast in Place Concrete with a Min. 3” Aluminum Cap Cap Marked “REF. MON.” plus PS Number

Monumentation Right of Way Monument Set on Right of Way ¾” Dia. x 30” Long Steel Rod with a Min. 1-1/2” Dia. Aluminum Cap x 1-7/8” tall (recommend a dissimilar metal insulator) Cap Marked “ODOT R/W” plus “PS Number” Surveyor Name and / or Company Name may ALSO be added

Monumentation Right of Way Monument

Michael J. Ware, P.S. O.D.O.T. Central Office Graduated from Ohio State University in 1998 Worked in the private sector for 12 years, performing boundary and topographic surveys, subdivision plan development, and right-of-way plan development for O.D.O.T. and LPA projects. Joined O.D.O.T. in September 2006

Base Map Preparation Most commonly used Base Map types: Existing topography mapping- Base Existing (BE) – Existing ground survey Base Aerial (BA) – Aerial mapping Base Combined (BC) – Combined aerial and ground

Base Map Preparation Most commonly used Base Map types (cont.) Proposed design elements- Proposed roadway (BP) – most common On some projects- Proposed drainage (BD) Proposed walls (BW) Utilities (BU) Right-of-Way elements- Right-of-Way base map (BR)

Base Map Preparation Base Existing Drawing (BE) All topographic items within 100’ of proposed R/W lines need to be located and identified All buildings and fences located within the project limits and those to be effected by the project All above ground utility items, and underground utilities located by OUPS or other locator service. Also private utilities, including septic systems and leach fields (extents), water supply wells, sprinkler systems, landscape lighting, and invisible fence.

Base Map Preparation Base Existing Drawing (BE) All waterways & drainage structures All field drives, alleys, roads and railroads within the project limits All trees, shrubs, flowerbeds, etc. (Varies by project) All roadway signs, and private signs (Including ADC permit number if present) If it’s on the site, locate it and show it. Take photos of the site for future use.

Base Map Existing (BE) Was anything missed?

Base Map Existing (BE)

Base Map Existing (BE)

Base Map Preparation Base Aerial Drawing (BA) All visible topographic items Provided by Aerial Engineering, or outside consultant Usually provided for planning purposes, on larger projects Lacks detail and accuracy needed for design work

Base Aerial (BA)

Base Map Preparation Base Combined Drawing (BC) Combination of features from aerial and ground surveys Aerial portion for wider coverage Ground survey portion fills in details

Base Map Preparation Base Proposed Drawing (BP) All proposed roadways and driveways All proposed drainage structures and ditches (May be in separate files) Construction limits Any proposed items that will effect the Right of Way location Centerline construction baseline and stationing (sometimes)

Base Proposed Drawing (BP)

Base Proposed Drawing (BP)

Base Map Preparation Base Right of Way Drawing (BR) Prior listed Reference Files (BE & BP) Centerline of Right of Way and stationing marks for all roads located within the project limits, including bearings, distances and curve information Try to avoid dual Centerlines (Construction Centerline & R/W Centerline), dual centerlines should be the exception not the rule Can lead to confusion on right-of-way and construction plans Be sure the relationship between the centerlines is clearly shown on the centerline plat

Base Map Preparation Base Right of Way Drawing (BR) Existing and proposed Right of Way Lines Original Government land lines and monuments used to establish them. Showing direct ties to the CL of R/W. Property lines, easement lines, and monuments used to establish them Civil boundaries and monuments used to establish them Ownership information Land use information Note any areas of concern with overlaps, gaps and occupation problems

Base Right of Way (BR)

Base Right of Way (BR)

Base Right of Way (BR)

Field Review by R/W Plan Designer Should be performed at the Preliminary R/W Submission, Final R/W Submission and at the Right of Way Tracings Submission (within 15 days of the Tracings Submission) Accuracy of Base Map (Relates directly to plan quality) Confirm all topography, structures, fences, drives, trees, and the disposition of these items. Confirm above ground and below ground utilities Confirm OUPS and SUE's utility information Confirm sanitary sewer, septic tanks, septic system, leach fields, private water supply wells, sprinkler systems, invisible fences (as possible)

Field Review by R/W Plan Designer Confirm all Advertising and Device Controlled signs and the Permit Plate No. (if present) Confirm all field related items listed from the prior Base Right of Way Map Preparation Also need to check and confirm property ownerships within 15 days of submitting R/W tracings

Field Review by R/W Plan Designer

GEOPAK Standards ODOT CADD Manual Pages 49-63 contains GEOPAK guidelines (COGO element and file naming conventions http://www.dot.state.oh.us/cadd/CaddManual/2007-01-19CADDManual.pdf

GEOPAK Standards

GEOPAK Standards COGO points named per standards

GEOPAK Standards Right of Way sheet files in proper directory

GEOPAK Standards GEOPAK Files Only one GPK file per project All cogo related information (Points, Chains, Parcels etc.) to be stored in the GPK file GPK file is a required deliverable. It is recommended that an output file for each alignment be saved

‘Cutting’ R/W Sheets Create .dgn file for first plan sheet (use proper filename and seed file) Using ODOT_files.exe makes this easier

‘Cutting’ R/W Sheets Open file and attach all needed references (BE, BP, BR, etc)

‘Cutting’ R/W Sheets Open file and attach all needed references (BE, BP, BR, etc)

‘Cutting’ R/W Sheets Place border cell at proper plan scale (if ODOT_files.exe utility was used, this should be in the file already)

‘Cutting’ R/W Sheets Fill in sheet title and headers, place cells and other drafting items

‘Cutting’ R/W Sheets Place a closed shape on a Scratch level

‘Cutting’ R/W Sheets Place a closed shape on a Scratch level

‘Cutting’ R/W Sheets Select reference files and use the closed element to clip

‘Cutting’ R/W Sheets Sheet file with references clipped and shape level turned off

‘Cutting’ R/W Sheets Copy file in directory, or perform ‘save as’ in Microstation

‘Cutting’ R/W Sheets In each file, ‘select all’ and move along the alignment

‘Cutting’ R/W Sheets In each file, ‘select all’ and move along the alignment

‘Cutting’ R/W Sheets Manipulate the shape to enclose the desired area

‘Cutting’ R/W Sheets Plan sheet with shape level turned off

‘Cutting’ R/W Sheets For Questions contact : Attach all needed references (BE, BP, BR, etc) Place fence or closed smartline to define boundary (smartline can be edited later) Clip Boundary For Questions contact : Eric Thomas (614) 752-6403 Mike Ware (614) 466-5228