American Recovery Reinvestment Act (ARRA) of 2009 Governor’s Quarterly Reporting New Federal Stimulus Statewide Reporting Procedures

New Reporting Procedures Uploading Quarterly OMB Reports Uploading Quarterly OMB Reports Governor’s Quarterly Reporting Governor’s Quarterly Reporting –“New” spreadsheet templates ARRA Award - Application Request and Approval ARRA Award - Application Request and Approval ARRA Financial - FIN Activity ARRA Financial - FIN Activity ARRA Contracts - Contracts ARRA Contracts - Contracts –“New” spreadsheet upload process Field validations – what to expect Field validations – what to expect

New Reporting Procedures Reports – (required) validate file load Reports – (required) validate file load –Application Request and Approval App Request – Detail and Summary by Agency App Request – Detail and Summary by Agency Award – Detail and Summary by Agency Award – Detail and Summary by Agency Reqst & Award Detail and Summary by Agency Reqst & Award Detail and Summary by Agency –Financial Activity Fin Activity Detail and Summary by Agency Fin Activity Detail and Summary by Agency –Contracts Contract Detail by Agency Contract Detail by Agency Contract Detail by Contractor Contract Detail by Contractor Summary by Award by Agency Summary by Award by Agency Summary by Agency Summary by Agency

New Reporting Procedures What next? What next? –Implementation Access to Templates Access to Templates Instructions Instructions –User Labs Load application history Load application history Load files (make sure the OMB is filed before we have lab) Load files (make sure the OMB is filed before we have lab)

Quarterly OMB Reporting You will continue to upload the OMB files via the FTP – Tumbleweed Server. You will continue to upload the OMB files via the FTP – Tumbleweed Server. You will continue to file in either the XLS or XML format. You will continue to file in either the XLS or XML format. You will continue to use the required naming convention for your files You will continue to use the required naming convention for your files  Agency acronym_award number OMB files need to be uploaded to the FTP after the OMB validation OMB files need to be uploaded to the FTP after the OMB validation

Quarterly Reporting - Flow

Quarterly Reporting IMPORTANT The Governor’s Quarterly filing is validated against the OMB file. OMB file needs to successfully load.

Governor’s Quarterly Reporting Spreadsheet Templates Spreadsheet Templates –ARRA Award – Application Request and Approval –ARRA Financial - FIN Activity –ARRA Contracts - Contracts EPM queries have been modified and are still available in Core-CT EPM queries have been modified and are still available in Core-CT

ARRA Award Template Application Request –Application Number –Status –CFDA # –Submit Date –Program Category –Application Type –Program Type –Requested Amount –Sponsor/Non-OMB Award

ARRA Award Template Application Approval –Application Number –Status –CFDA # –Submit Date –Program Category –Application Type –Program Type –Requested Amount –Sponsor/Non-OMB Award –Award/Denied Date –Award Number –Start Date –End Date –Expiration Date –Award Amount –Interest Amount

ARRA Award Template Application Validations –Application Number –Status –CFDA # –Submit Date –Program Category –Application Type –Program Type –Requested Amount –Sponsor/Non-OMB Award –Award/Denied Date –Award Number –Start Date –End Date –Expiration Date –Award Amount –Interest Amount Validation against OMB

ARRA Financial Template Financial Activity Award Number Award Number Fund Fund SID SID Project Project Project Description Project Description Allotment Amount Allotment Amount Obligation Amount Obligation Amount Encumbered Amount Encumbered Amount Preencumbered Amount Preencumbered Amount Expenditure Amount Expenditure Amount Drawdown Amount Drawdown Amount

ARRA Financial Template Financial Activity Award Number Award Number Fund Fund SID SID Project Project Project Description Project Description Allotment Amount Allotment Amount Obligation Amount Obligation Amount Encumbered Amount Encumbered Amount Preencumbered Amount Preencumbered Amount Expenditure Amount Expenditure Amount Drawdown Amount Drawdown Amount Validation against OMB

ARRA Contracts Template Contracts Award Number Award Number Contract ID Contract ID Contract Status Contract Status Contract Line Contract Line Line Status Line Status Vendor ID Vendor ID Contract Type Contract Type Contract Begin Date Contract Begin Date Contract Expire Date Contract Expire Date Fund Fund SID SID Project Project Project Description Project Description Contract Amount Contract Amount Voucher Amount Voucher Amount

Governor’s Quarterly Reporting File Naming Convention IMPORTANT IMPORTANT File names are unique - File names are unique - You will need to create a new file name for each file for each quarter You will need to create a new file name for each file for each quarter OPM_Award_July OPM_Application_Approval_July

Governor’s Quarterly Reporting Spreadsheet Upload Process Spreadsheet Upload Process –Field Validations –Resolving Error Messages

Spreadsheet Upload Process Core-CT Menu ARRA Award ARRA Contracts ARRA Financial

Spreadsheet Upload Process 1.Enter Business Unit 2.Attach File (CSV File Format) 3.Click Run

Spreadsheet Upload Process

Run Status -No Success -Review Error Log -Success -File loaded Successfully

Spreadsheet Upload Process

Message Log

View Log/Trace

Resolving Error Messages Invalid Award Number

Spreadsheet Upload Process

Message Log

Spreadsheet Upload Process

New Reports Run reports to validate file load Run reports to validate file load “New” Reports – (required) validate file load “New” Reports – (required) validate file load –Application Request and Approval App Request – Detail and Summary by Agency App Request – Detail and Summary by Agency Award – Detail and Summary by Agency Award – Detail and Summary by Agency Reqst & Award Detail and Summary by Agency Reqst & Award Detail and Summary by Agency –Financial Activity Fin Activity Detail and Summary by Agency Fin Activity Detail and Summary by Agency –Contracts Contract Detail by Agency Contract Detail by Agency Contract Detail by Contractor Contract Detail by Contractor Summary by Award by Agency Summary by Award by Agency Summary by Agency Summary by Agency

New Reports

What Next? Implementation Implementation Access to Templates Access to Templates User Instructions User Instructions

What Next? User Labs User Labs Upload application history Upload application history Upload files – OMB File needs to loaded in Core-CT prior to attending the lab Upload files – OMB File needs to loaded in Core-CT prior to attending the lab Labs will be offered the week of July 19, 2010 Labs will continue for the week of October 18, 2010

Questions

Recap Uploading Quarterly OMB Reports Uploading Quarterly OMB Reports Governor’s Quarterly Reporting Governor’s Quarterly Reporting –“New” spreadsheet templates ARRA Award - Application Request and Approval ARRA Award - Application Request and Approval ARRA Financial - FIN Activity ARRA Financial - FIN Activity ARRA Contracts - Contracts ARRA Contracts - Contracts –“New” spreadsheet upload process Field validations – what to expect Field validations – what to expect

Recap Reports – (required) validate file load Reports – (required) validate file load –Application Request and Approval App Request – Detail and Summary by Agency App Request – Detail and Summary by Agency Award – Detail and Summary by Agency Award – Detail and Summary by Agency Reqst & Award Detail and Summary by Agency Reqst & Award Detail and Summary by Agency –Financial Activity Fin Activity Detail and Summary by Agency Fin Activity Detail and Summary by Agency –Contracts Contract Detail by Agency Contract Detail by Agency Contract Detail by Contractor Contract Detail by Contractor Summary by Award by Agency Summary by Award by Agency Summary by Agency Summary by Agency