City of Detroit: Planning, Operation Monitor & Control, and Statutory Report Preparation using GL Wand November 2012

Click to edit Master title style Introductions About the City of Detroit Pre-GL Wand Era Reporting Challenges Post-GL Wand Era Reports Statutory Monitor & Control Planning - Budget Product Demo City of Detroit Moving Forward Questions

Click to edit Master title style Hari Ramaswamy Consultant, Finance Department, City of Detroit Technology, Accounting, Finance, and Strategy Brian Grossweiler Midwest Territory Manager, Excel4apps

Click to edit Master title style About the City of Detroit History Governance Structure Some Financial Facts About Excel4apps Award-winning, Excel-based financial reporting solution for the Oracle environment Over 8,500 users throughout the world, with offices in the US, Australia, UK, United Arab Emirates, and South Africa

Click to edit Master title style About the City of Detroit History Governance Structure Some Financial Facts About Excel4apps Award-winning, Excel-based financial reporting solution for the Oracle environment Over 8,500 users throughout the world, with offices in the US, Australia, UK, United Arab Emirates, and South Africa

Click to edit Master title style Founded on July 24, 1701, by the French explorer, adventurer, and nobleman Antoine de la Mothe, sieur de Cadillac. Its name originates from the French word détroit for strait, in reference to its location on the river connecting the Great Lakes.

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Source; CAFR Statements

Click to edit Master title style Oracle-seeded reports Custom Oracle reports FSG reports Noetix Nightmare of pulling data into spreadsheets Statutory report print format Lack of drill down

Click to edit Master title style GL WAND!!

Click to edit Master title style GL Wand introduced to City of Detroit in licenses Experiment with CAFR-2008 Design innovations Performance Issues & Resolutions Spread sheet-level security policies and procedures Standardization of data extraction structure Current license capacity of 90

Click to edit Master title style 3 CAFRs in 15 months. (2008, 2009, and 2010) 2010 and 2011 CAFRs ahead of scheduled time First time in 13 years! Workbook of 140 sheets with 44 GL Wand-based calculation sheets Change to balance reflected instantaneously with ability to drill down for auditor’s satisfaction Calculation sheets “ready to press” format in 5 hours GL Wand expanded to single audit

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GL Wand expanded to operation Monitor & Control reports Overtime monitoring Revenue-expenditure; budget to actual Report by agency/fund Monthly close Accrual clean-up/maintenance Encumbrance clean-up/maintenance

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GL Wand expanded to budget preparation 3 (5) year actual comparison as well as budget validation Estimate future budgeting Subject to inclusion of policies and changing economic environment

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Oracle sign-on Create/refresh a report Report drilldown to detail Drill criteria sheet to transactional details FSG converter Report distribution manager

Click to edit Master title style City of Detroit Short-Term Plans Periodic subsidiary ledger reconciliation City of Detroit Mid-Term Plans Periodic surplus and deficit by agency and by fund group Monthly/quarterly financial result publications City of Detroit Long-Term Plans Reports Wand installation Budget Wand installation

Click to edit Master title style Questions? Comments? Contact Hari Phone Contact Brian Phone ext Web