HR Rep Meeting September 9, :30 am RESPONSIBILITIES AND REQUIREMENTS 1

HR Representative Responsibilities Key Communicator and Liaison between H.S.A., Teachers and Parents Back-to-School Night Coordination of Holiday and/or End-of-Year Teacher Gifts 2

Key Communicator and Liaison between H.S.A., Teachers and Parents Key Communicator for the H.S.A. Responsible for dissemination of H.S.A. news and events – MUST communicate requests from EC to Class parents – If do not wish to, must notify HR Rep Chair and they will send the to class parents – Cannot disregard message-parents will question why not received – BCC your class parents in order to preserve their privacy and CC the HR Chair Liaison between the teacher and parents – Celebrations – Field Trips – Other needs of the teacher throughout the year School policy prohibits kids in school that aren’t registered in the school 3

Back-To-School Night Contact teacher prior to BTSN H.S.A. will send electronic communication reminding parents to bring calendars and $1’s for Smencil Grams During BTSN, give brief presentation on following: – Invest in your child (deadline 10/26) – Volunteer sign up (to be created prior – template available) Provide teacher and parent copy of volunteer schedule Provide reminders to parent volunteers throughout school year – recommend at least a week prior to the scheduled event (Sign-Up Genius is a great tool to use) – Directory exclusion – parent complete if do not want to be listed – Clothing drive during ALL BTSN – Spirit sale – (through 9/30 with delivery on/about 10/26www.sneakersplus.com – Recruitment opportunities 4

Coordination of Holiday and/or End-of-Year Teacher Gifts H.S.A. provides standard form letter to be sent home to the parents specific to class Do Not request donation until requested by HR Rep Chair HR Reps collect the donations two times per year: – Holiday time – End of year HR Rep purchases gift cards for teacher and aide (if applicable) Note: “Specials” teachers’ donations should be sent to the HR Rep Chair to purchase appropriate gift cards ALL students, regardless of donation, are to be included in gift presentation 5

Q & A 6

Contact List H.S.A. Executive Board POSITIONNAMEHOME #CELL # PresidentLeigh-Ann EVPMelissa Hampton SecretaryDeirdre TreasurerEmma Asst TreasurerBeth Past PresidentVictoria VP – TBSJodi VP – TBSHolly VP – WHSBeatriz VP – WHSShikha VP – HBSAnn-Marie VP – HBSKaren VP – RMSKim VP – RMSLisa 7

Contact List HR Rep Chairs PositionNamePhone 5 th Grade RepLisa 4 th Grade RepTheresa TBS HR RepJen WHS HR RepBeatriz 8