17 th Annual New Mexico Infrastructure Finance Conference Integrated Planning and Funding for Utilities Development and Maintenance of the ICIP Program for Los Alamos County by James Alarid, Deputy Utilities Manager - Engineering

Los Alamos County Infrastructure Capital Improvement Plan (ICIP) List of major projects developed throughout the County from various departments and divisions. Utilities – Utility Department/Enterprise Fund Roads – Public Works Department Facilities – Facilities & Capital Projects Division Information Technology – IT Department Parks – Parks & Recreation Division Quality of Life – CIP Committee/Council

How is Los Alamos County’s ICIP Developed? Compilation of 6 separate CIP programs developed and used by 6 different departments/division of the County o Department of Public Utilities – 10 year rolling expenditure budgets for 7 asset areas:  Electric Production  Electric Distribution  Gas Distribution  Water Distribution  Water Production  Wastewater Collection  Wastewater Treatment o Public Works – 6 year rolling road reconstruction program o Parks – 2 year rolling with 7 year projections o Facilities - 2 year rolling with 7 year projections o Information Technology - 2 year rolling with 7 year projections o Quality of Life – intermittent 3 to 5 year application/ranking/ funding cycle. Committee recommendation to Council.

How is Los Alamos County’s ICIP Developed? Developed by County staff representing the various individual department/divisions CIP projects and the relative importance/priority. Assistant County Administrator and Office of Management and Budget (OMB) facilitate meeting with staff to determine top 5 projects. OMB takes the final ICIP list to County Council to officially accept. Submit ICIP to NM Department of Finance and Administration, Local Government Division by October 1.

County Utility CIP Expenditure Budgets by Project FY 2013 thru 2022 FY 2013 Only this slide

County Road Reconstruction Program FY 2011 thru 2017 FY 2013 & 2014 Only this slide

Parks Maintenance and Small Capital Projects FY 2013 thru 2022 Page 1 of 2 Only this slide

Major Facilities Maintenance Projects FY 2013 thru 2022

Information Technology Capital Projects FY 2013 thru 2022

General County “Quality of Life” Projects Final Ranking by CIP Committee

LA County ICIP List FY

LA County ICIP List FY Page Two

LA County ICIP List FY Page Three

LA County ICIP List FY Page One Detail

How Does The County Use The ICIP Annually when developing department / division budgets Throughout the year as new needs or desires are developed into projects – compare to ICIP and reprioritize Projects required to be on the ICIP to be eligible for funding opportunities. Capital Outlay Water Trust Board State Revolving Loan Funds

Positive aspects of the ICIP Ensures that the County meet on a regular basis to compare projects being developed within individual departments to coordinate and prioritize projects throughout the County. Fosters communication and understanding between departments such that other departments can compare their individual projects relative to other departments and to bring each department’s projects into a relative perspective of the County as a whole (competing for same $$). Which projects do the greatest good for the greatest number of County citizens.

ICIP Considerations Scope projects that are realistic. Must complete spending within loans/grant agreement terms  Requests can be made for planning, engineering or construction. Consider the length of the public procurement process and phasing projects.  Consequences of not spending within term could be loss of funds or be ineligible for next funding cycle. Know the procedure and deadlines to submit the ICIP. Include projects that may not be operational priorities but support economic development, community needs or under served areas that would not other wise be funded – opportunities may come available.

THANK YOU Special Thanks to Brandee U. Pacheco, Assistant Bureau Chief Carmen Morin, Program Manager of the New Mexico Department of Finance and Administration Local Government Division for their assistance and encouragement