1) Terms to Know 2) Starting an Office 97 Application 8) Finding a missing file 7)File Managment 4) Utilizing the Right Mouse Button 6) Using Help 3) Multitasking 5) Saving files

The Desktop

The Taskbar The taskbar contains the start button which is the starting point for opening the start menu which opens further menus to open programs The taskbar lets you move between tasks of any open windows or programs.

An Example of an Icon This desktop is filled with many icons. An icon is a small picture representation of a simple way to access a program, a file, or a task.

To Practice Opening a Window Double Click on the My Computer Icon

An Example of a Window

Title Bar Notice the description of this Window in the title bar is “My Computer” To Move a Window on the Desktop click on the title bar and drag to a new position

To Minimize a Window Click on the first box with a dash in it Notice that the window is now minimized and showing on the taskbar located on the bottom of the screen

To Get the Minimized Window Back on the Desktop Click on the description of the title bar which is present on the task bar

To Maximize a Window Click on the second box with a square in it Notice how the window fills the entire desktop

To Close a Window Click on the third box with an X in it. Notice how the window is completely gone from the desktop and taskbar.

Starting an Application Use the Start Button Programs Microsoft Word

Now you try this Open up Word and then minimize it Open up Excel and minimize it Now we are ready to multitask !

Running Several Different Programs at the Same Time

Creating a Document in Word Maximize Word File Menu –New –Double click on blank document icon (may not be necessary) Type a few sentences

Creating a Document in Excel Right now you have two options 1) Minimize Word to the taskbar before maximizing Excel (this is comparable to shoving material on your desk off to the side making room for something new) 2) Simply click on the Excel without minimizing Word (this is comparable to stacking new material over previous material on your desk)

Creating a Document in Excel File Menu –New Type in a few numbers in the cells

Now Lets Copy the Cells from Excel into Word Using the Menu Highlight the cells with numbers in them Edit Menu –Copy Use your preferred method of multitasking back to Word In Word place the cursor after your sentences Edit Menu –Paste

Now lets do the Same Copy Using the Right Mouse Click Go back to Excel Highlight the cells with numbers to be copied Right click on top of the highlighted area Notice the shortcut menu that appears Left click on the Copy option Go back to Word Place the cursor in the document Right click to get the shortcut menu Left click to paste

Could You Tell the Difference Between Your Left and Right Mouse Buttons?

Saving Documents Saving is easy, the hard part is remember where you saved your file because there are many places to save. But don’t worry you will know how to recover those lost files by the end of this presentation.

Saving to Your Home Directory File Menu –Save You will get a saving dialogue box Click on the arrow to view your options

Creating File Names File Names are not limited to 8 characters, in fact you can use up to 225 characters! Change the doc1.doc in the file name text box to a more meaningful file name to you

Choosing an extension for your file name You do not need to type in the 3 letter extension because you can select it below the file name in the saving dialogue box.

How to Know If You Have Saved Notice the title bar of the Word document is Document 1 Click on the Save button Notice the title bar of the Word document has now changed to your file name. Now close Word Now close Excel (you should get this)

3 Options for Using Help in Excel

Microsoft Excel Help This will bring down the Microsoft Helper Guy You can type in your question in the form of a sentence Click Search It will refer you to the help it thinks you need

Using Contents and Index Help Just double click a topic marked with a book Then it will provide subtopics that are marked with a question mark Double click to get the help you need

Using Contents and Index Help Make sure the Index Tab is selected Type in the word you are looking for If the word is in the database it will show up and may have subcategories as well Double click to find what you are looking for

Using What’s This? Help This will change your cursor into an arrow and a question mark Click on any area of the screen you are unsure of to obtain a definition such as the one pictured here

Help Menus Across Applications The help menus will be very much the same from one application to another. The only difference is the help is specifically targeted for a particular program. Otherwise the format of the help menu is the same.

How to Find a Missing File Start Button Find File or Folders

Type the name of the file in the Named text box Use the arrow to select the area to search in the Look in dropdown list box Click the Find Now Button

Your Results of the Search From here you can find the path or double click on the file to access it

Searching for a forgotten file name If you know the three letter extension, but not the file name try this (this is just an example for a word document) *.doc the asterisk is a wildcard for the file name

Tab Menu Tool tip Toolbar

You Are Done