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Queries do not change the data so play around. There must be a space between every item in a query. NEW resets the query window. IF you think you did something that affected data call us immediately.

Today you will learn/review:  LIST and Total commands  Query Steps  Sorting  KEEP and SKIP commands  Output

Query Commands LIST – Produces a list of records. TOTAL – Produces a count but no actual records. CHANGE -- DO NOT TOUCH! Seriously… don’t touch the Change command!

If you make a mistake… The clock is ticking… The system is backed up hourly. The longer the you wait the more data that could be lost. Sooooo…. Call Extension: 2218

Before we practice… To get records from here: What did you need to know? Which file cabinet drawer. In Aeries the records are kept in tables or Screens. Each table has a 3 letter abbreviation. STU = STUdent records MST = MaSTer Schedule

Today you will learn/review: LIST and Total commands  Query Steps  Sorting  KEEP and SKIP commands  Output

Query Steps - List 1.Log in 2.Select QUERY

Query Steps - List 3.Select the LIST command. 4.Select the table. 5.Select the Fields. 6.Select the field to sort BY (type BY in the window). 7.Select run.

Example: List all the students in the school with name, id number, and grade by grade level. 1.Click on LIST in the commands menu. 2.Click on STU in the table menu. 3.Click on NM, then ID, then GR in the fields menu. 4.Type “BY GR” now the entire query should read: LIST STU NM ID GR BY GR 5.Click on RUN. 6.Click NEW to clear out the query window and start fresh.

Query Steps - LIST Practice - List the following: Students with name, id, sex, grade by sex. Students with last name, state ID, and Race code by race code. Students with first name, last name, language fluency, state ID, and birth date by last name. Bonus: Teachers with name, teacher number, ID number, and room number by room number.

Query Steps - TOTAL 1.Log in 2.Select QUERY

Query Steps - TOTAL 3.Select the TOTAL command. 4.Select the table. 5.Select the Fields and sort BY which field. 6.Select RUN.

Example: Total all the students in the school by grade and sex. 1.Click on TOTAL in the commands menu. 2.Click on STU in the table menu. 3.Click on GR and SX in the fields menu. 4.Type BY GR SX. 5.THE entire query should read TOTAL STU GR SX BY GR SX 1.Click on RUN. 2.Click NEW to clear out the query window and start fresh.

Query Steps - TOTAL Practice – Get a total for the following: Students by sex, grade and language fluency. Students by language fluency and race code. Students by birth date, then grade, then sex. Students by grade, then birth date, then sex. Students by sex, then birth date, then grade.

Today you will learn/review: LIST and Total commands Query Steps  Sorting  KEEP and SKIP commands  Output

Two Types of Sorting: Sorting the order of the output using the BY command. Sorting records by using the IF command.

Sorting using BY: What is the difference between these three queries? Enter them and see… 1.LIST STU LN FN ID GR SX BY LN 2.LIST STU LN FN ID GR SX BY ID 3.LIST STU LN FN ID GR SX BY GR 4.LIST STU LN FN ID GR SX BY SX GR LN

Sorting by using IF: List all the 1 st grade students in the school with name, id number, and sex. 1.Click on LIST in the commands menu. 2.Click on STU in the table menu. 3.Click on NM, then ID, then SX and then GR in the fields menu. 4.Click on IF then GR from the fields list. 5.CLICK “=“ then type 1 6.Click on RUN.

Sorting with IF Practice - List the following: Female students with name, id, sex, grade. 3 rd grade students with last name, state ID, and Race code. EL students with first name, last name, language fluency, state ID, and birth date

Modify IF with AND / OR: List all the 3 rd or 4 th grade students in the school with name, id number, and grade. 1.Click on LIST in the commands menu. 2.Click on STU in the table menu. 3.Click on NM, then ID, then GR in the fields menu. 4.Click on IF then GR from the fields list. 5.CLICK “=“ then type 3 6.Click on OR 7.Click on GR from the fields list. 8.CLICK “=“ then type 4 9.Click on RUN.

Query Steps List the following using comparisons that are not equal: Students by ID, last name and grade who are EL and not Hispanic. Students by ID last name and grade who entered school after September and are not EL.

Today you will learn/review: LIST and Total commands Query Steps Sorting  KEEP and SKIP commands  Output

Query Commands LIST – Produces a list of records. TOTAL – Produces a count but no actual records. SKIP – Used to ignore records. KEEP – Used to look at only certain records. CHANGE -- DO NOT TOUCH! Seriously… don’t touch the Change command.

KEEP The KEEP command allows users to run all the built-in Aeries reports but limits the records to a certain group. The query steps are the same structure. 1.KEEP 2.TABLE 3.FIELDS 4.IF

KEEP Practice: Print the “Class list by Teacher” report for only 2 nd grade students.

To remove KEEP and SKIP: Return to the DASHBOARD screen and click the reset button.

SKIP The SKIP command allows users to run all the built-in Aeries reports but eliminates some records from the reports. The query step are the same structure. 1.SKIP 2.TABLE 3.FIELDS 4.IF

SKIP Practice: Print the “Class list by Teacher” report for everyone but 2 nd grade students.

Today you will learn/review: LIST and Total commands Query Steps Sorting KEEP and SKIP commands  Output

Query Output The Main output formats are: Report – Official Hard Copy. Labels – Print results to the Letter editor – Ignore. Envelope – Ignore. To File – Save data as a text file. Stacey Method – Copy and Paste