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What is Fax Forwarding? What is Fax Forwarding? Why use it? Why use it?  It will save paper and toner.  It can be distributed electronically. How do I set it up? How do I set it up?  Use the MFP’s embedded web server to set the following fields:  Fax Forwarding = Forward  Forward to =  Forward to Shortcut = ( shortcut of designated inbound fax administrator) First, you must have shortcut setup prior to Fax Forwarding configuration.  In the next few slides you will learn how to configure an e- mail shortcut.  Then you will learn the steps to configure Fax Forwarding. 2 Fax Forwarding is a feature on the Lexmark MFP to forward inbound faxes to a pre-defined address as a PDF attachment.

Fax Forwarding Configuration Pre-requisites  Analog Fax line connected to Lexmark MFP  shortcut must be created for intended fax administrator  Fax Conference created in site’s CAB Conference 3

Fax Forwarding Configuration 1. Open embedded web server by typing TCP/IP address into a web browser. 4

Managing Shortcuts 2.Click ‘Manage Shortcuts.’ ’ 3.Click ‘ Shortcut Setup.’ Click the “Settings” from the list of menu options. 5

Managing Shortcuts 4. Change settings below as indicated: 5. Click ‘Add.’ Enter a descriptive name. Enter the CAB address. Enter the default file attachment parameters. Enter the desired shortcut for this entry. TIP: Find a unique ID consistent for each person. 6

Scan To Configuration Click the “Settings” from the list of menu options. 6.Click ‘Network/Port’. 7. Click ‘SMTP Setup’. 7

Scan To Configuration 8. Change settings below as indicated: 9. Click ‘Submit.’ Enter the SMTP Gateway. REQUIRED!! Enter the MFP ‘Reply Address’ in this format. 8

Scan To Configuration 9 Click the “Settings” from the list of menu options. 10. Click ‘Fax Settings’. 10. Click ‘Analog Fax Setup’.

Scan To Configuration 10 Enter A Station Name – Something descriptive like location number-FISH ( ) or Department with Unit (ETS NI), etc. Enter A Station Number – e.g., fax number Configure the “Settings” as indicated below:

Scan To Configuration 11 Change Fax Forwarding to “Forward”. Change Forward to “ ”. Scroll and change Fax Receive Settings as indicated below: Forward “ ”.

Scan To Configuration 12 Change Transmission Log to “Print only for error”. Change Receive Error Log to “Print Never”. Scroll and change Fax Log Settings as indicated below: 12. Click ‘Submit.’ Change Logs Display to “Remote Station Name”. And, enable Job and Call Logs.

Fax Forwarding Configuration Click the “Settings” from the list of menu options Click ‘ Settings’.

Fax Forwarding Configuration 14 Enter the Subject as: ‘Lexmark Scan’. Enter the ‘Limit destinations’ as indicated. This setting restricts s being sent outside of school district from MFP. Enter the Message as indicated in the screen capture. Change the “Settings” as indicated below:

Monitoring the Fax CAB Conference Open the CAB application and logon. Open the CAB application and logon. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. 15

Distributing Faxes Double-click the conference to view the faxes. Review the faxes to determine the intended recipient. Forward to the appropriate recipient. 16