Tools to Support Open Access Publishing Rachel Winzer, Research Policy Officer Research and Enterprise Office 25 March 2013

Open Access Resources Transitional period Decision tree Associated resources Open access webpages (navigate through IS) publishingimpact/openaccesspublishing/ Open access address

Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No - Journal not compliant, Re-start the process with an alternative journal No Contact REO for advice. Funds for APCs could be sought from elsewhere. Yes by using either Gold or Green Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed. Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Yes – by using Green Submit article to journal Article is rejected, Re- start process with alternative journal Article is accepted Yes – by using Gold Article is rejected, advise fund team and restart process with alternative journal Do you have funds for APCs from the funder? Yes – use these to publish Invoice passed by author to Fund Team Article is accepted Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Fund Administrator confirms notes fund required Author submits to journal No – apply to the APC Fund Does the journal require an APC? Yes No – use green if possible Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Gold or Green Open Access Publishing Decision Tree

Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Initial considerations Grant application stage Where to publish – Citation report, School lists, PI advice Include costs in grant where possible OA requirements Does the funder have OA requirements? SHERPA/Juliet

SHERPA Juliet

Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No - Journal not compliant, Re-start the process with an alternative journal No Contact REO for advice. Funds for APCs could be sought from elsewhere. Yes by using either Gold or Green Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed. Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Yes – by using Green Submit article to journal Article is rejected, Re- start process with alternative journal Article is accepted Yes – by using Gold Article is rejected, advise fund team and restart process with alternative journal Do you have funds for APCs from the funder? Yes – use these to publish Invoice passed by author to Fund Team Article is accepted Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Fund Administrator confirms notes fund required Author submits to journal No – apply to the APC Fund Does the journal require an APC? Yes No – use green if possible Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Gold or Green Open Access Publishing Decision Tree

Specific funder requirements Check journal compliance – SHERPA/Romeo Make your decision based upon the OA Policy Yes - Funder has specific requirements Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No - Journal not compliant, Re-start the process with an alternative journal Yes by using either Gold or Green Yes – by using Green Yes – by using Gold

Specific funder requirements

Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No - Journal not compliant, Re-start the process with an alternative journal No Contact REO for advice. Funds for APCs could be sought from elsewhere. Yes by using either Gold or Green Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed. Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Yes – by using Green Submit article to journal Article is rejected, Re- start process with alternative journal Article is accepted Yes – by using Gold Article is rejected, advise fund team and restart process with alternative journal Do you have funds for APCs from the funder? Yes – use these to publish Invoice passed by author to Fund Team Article is accepted Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Fund Administrator confirms notes fund required Author submits to journal No – apply to the APC Fund Does the journal require an APC? Yes No – use green if possible Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Gold or Green Open Access Publishing Decision Tree

All routes end in green Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed. Yes – by using Gold Do you have funds for APCs from the funder? Yes – use these to publish Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Use funds from the funder where possible Gold OA achieved Should also place on RMS/STORRE Record the method of OA

Gold - Applying to the APC Fund Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS. Yes – by using Gold Article is rejected, advise fund team and restart process with alternative journal Do you have funds for APCs from the funder? Invoice passed by author to Fund Team Article is accepted Are publication fund eligibility criteria met? Yes – Apply to the APC Fund to reserve funding Fund team confirms funds Author submits to journal No – apply to the APC Fund Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) APC Fund is available There is a set of eligibility criteria Apply using the application form on the webpages Application should be prior to journal submission Notify of acceptance Also use STORRE No - Contact REO for advice. Funds for APCs could be sought from elsewhere.

Project takes place and article is produced Academic chooses best journal to submit to Does the funder have open access requirements? Academic checks using Stirling web resources No specific funder requirements Yes - Funder has specific requirements Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) No - Journal not compliant, Re-start the process with an alternative journal No Contact REO for advice. Funds for APCs could be sought from elsewhere. Yes by using either Gold or Green Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed. Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund Yes – by using Green Submit article to journal Article is rejected, Re- start process with alternative journal Article is accepted Yes – by using Gold Article is rejected, advise fund team and restart process with alternative journal Do you have funds for APCs from the funder? Yes – use these to publish Invoice passed by author to Fund Team Article is accepted Are publication fund eligibility criteria met? Yes – Apply to the APC Publication Fund to reserve funding Fund Administrator confirms notes fund required Author submits to journal No – apply to the APC Fund Does the journal require an APC? Yes No – use green if possible Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo) Gold or Green Open Access Publishing Decision Tree

No specific funder requirements Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS Yes – use these to publish Does the journal require an APC? Yes No – use green if possible Do you have funds for APCs from the funder? No – apply to the APC Fund Publishing in OA journals when there is no funder requirement BioMed Centra, PLoS One APC Fund

Other resources Repositories JISC UK Open Access Implementation Group Research Information Network Creative Commons Attribution Licence Open Access Movement

Conclusions Complex environment Transitional period Comments and feedback Range of resources Open access webpages Open access address

Thank you