A Guide to INCTR s Portal Enhancing international communication in the service of global cancer control

What is the INCTR Portal? The portal is constructed with Microsoft Share Point Portal Software The portal is constructed with Microsoft Share Point Portal Software The provider is Capital Technologies Information Services: The provider is Capital Technologies Information Services: It consists of a hierarchical complex of web sites; the Portal Home Page is reached via INCTRs web site: It consists of a hierarchical complex of web sites; the Portal Home Page is reached via INCTRs web site:

What is its value? The portal will provide information and allow access to and sharing of various files such as documents and pictures The portal will provide information and allow access to and sharing of various files such as documents and pictures It will improve management of projects and events of all kinds It will improve management of projects and events of all kinds Some sites will be working sites for INCTR staff, e.g, the NETWORK and Annual Meeting sites Some sites will be working sites for INCTR staff, e.g, the NETWORK and Annual Meeting sites

INCTR Portal Home Page The home page provides a series of options listed on the Quick Launch bar at the left of the screen: The home page provides a series of options listed on the Quick Launch bar at the left of the screen: Click on one to move to a picture or document library, or to one of the subordinate sites listed, e.g., INCTR Programs

Announcements and Links Announcements are visible under the description, and several useful internet sites are included on the right side of the page – just click and go!: Announcements are visible under the description, and several useful internet sites are included on the right side of the page – just click and go!:

Statistics Some statistics relevant to developing countries are revealed by scrolling down and selecting the required information at the pull down bar. Some statistics relevant to developing countries are revealed by scrolling down and selecting the required information at the pull down bar. Governing Council Members are shown on the right

INCTR Branches You can move to the home page of an INCTR Branch or Office simply by clicking on its global location on the map: You can move to the home page of an INCTR Branch or Office simply by clicking on its global location on the map: INCTR USA NNCTR/INCTR (Nepal)

Branch Home Pages Each of the branch sites provides similar information to that on the portal home page: Each of the branch sites provides similar information to that on the portal home page: Return to the Portal Home Page by clicking on :Up to INCTR Portal

INCTR Staff Sites Much of the Portal is accessible only to INCTR staff and Associate Members throughout the world Much of the Portal is accessible only to INCTR staff and Associate Members throughout the world In such cases, a password is required to access the site In such cases, a password is required to access the site Passwords will be provided by INCTR Headquarters in Belgium Passwords will be provided by INCTR Headquarters in Belgium

Staff Access to Information In addition to the individual sites for programs, branches and offices some sites include information that needs to be accessed by specific groups e.g., all branches and offices In addition to the individual sites for programs, branches and offices some sites include information that needs to be accessed by specific groups e.g., all branches and offices Others are workspaces for groups of people who may be located in different countries (e.g., NETWORK) Others are workspaces for groups of people who may be located in different countries (e.g., NETWORK)

Informational Sites INCTR Data Bases provides access to INCTRs data base of contacts and members: CTRStaff/default.aspx INCTR Data Bases provides access to INCTRs data base of contacts and members: CTRStaff/default.aspx CTRStaff/default.aspx CTRStaff/default.aspx INCTR Branches and Offices is a general site for information relevant to the staff of all branches and offices: CTR%20Staff/default.aspx INCTR Branches and Offices is a general site for information relevant to the staff of all branches and offices: CTR%20Staff/default.aspx CTR%20Staff/default.aspx CTR%20Staff/default.aspx

How to Download Files Text or graphic files are stored in document libraries Text or graphic files are stored in document libraries Documents are accessed via the quick launch bar on the left side, or, directly, if displayed on a web page. Documents are accessed via the quick launch bar on the left side, or, directly, if displayed on a web page. Document library on Quick Launch side bar Document library displayed on web page

Accessing Document Files From a web page, a document file may be downloaded directly, but as a read only file, by clicking on it: From a web page, a document file may be downloaded directly, but as a read only file, by clicking on it: Click on cough to access this document

Accessing a Library Access to the entire document library is gained from the quick launch bar, or by clicking on the title of the library if displayed on a web page: Access to the entire document library is gained from the quick launch bar, or by clicking on the title of the library if displayed on a web page: Click on title for access to complete library

Document Libraries The screen obtained from either clicking on the Quick Launch bar or on the title of a document library displayed on the page looks like this: The screen obtained from either clicking on the Quick Launch bar or on the title of a document library displayed on the page looks like this: PDF FileFolder containing more files. Click on text to open it

How to Download Documents for Editing Documents for editing will only be accessible by members with password access to the relevant site. Documents for editing will only be accessible by members with password access to the relevant site. Instructions for editing are provided in the document libraries of the main portal site and the INCTR International site, as well as on working sites for editing documents Instructions for editing are provided in the document libraries of the main portal site and the INCTR International site, as well as on working sites for editing documents

Downloading Files for Editing To edit a file, it must be accessed from the library screen by clicking on a file and choosing from the pop-up menu: To edit a file, it must be accessed from the library screen by clicking on a file and choosing from the pop-up menu: e.g., Edit in Microsoft Word

How to Upload Documents (Password Access Required) Documents may be uploaded to a library via the upload document choice in the horizontal menu bar in a document library: Documents may be uploaded to a library via the upload document choice in the horizontal menu bar in a document library:

Setting Alerts You can arrange for an to be sent to you each time a specific document is changed, or each time a change is made to a document library. You can arrange for an to be sent to you each time a specific document is changed, or each time a change is made to a document library. Click on Alert me and follow instructions for alerts to changes in the entire library Click on menu item for alerts relating to a specific document