Researcher Decision Tree – ‘Green’ or ‘Gold’? How to meet the UK Research Councils’ requirements on Open Access This slide pack contains 3 versions of the Decision Tree for how to meet RCUK OA Requirements at Oxford University. Slide 1: Simple, e.g. for use in presentations or large group discussions Slide 2: More detail – e.g. for use in smaller group discussions or help sessions Slide 3: With help ‘call-outs’ for individual use, smaller group discussions or help sessions This work by Open Access Oxford is licensed under a Creative Commons Attribution 3.0 Unported License. You are free to share and remix this work.Creative Commons Attribution 3.0 Unported License. If you have any questions, please contact us via:  E: E:  W: 

Researcher Decision Tree – ‘Green’ or ‘Gold’? How to meet the UK Research Councils’ requirements on Open Access GREEN OA PERMITTED BY PUBLISHER? GREEN OA - ORA AND/OR SUBJECT REPOSITORY PUBLISHER OFFERS GOLD OPTION? PUBLISHER OFFERS CC-BY LICENCE? APC FUNDS AVAILABLE? IMMEDIATE GOLD OA + PRESERVATION COPY IN ORA ORA COPY FOR PRESERVATION – ID/OA* Y PUBLISHER EMBARGO COMPLIES WITH FUNDER POLICY? ACCEPT GREEN EMBARGO WHERE PERMITTED AND/OR COPY IN ORA FOR PRESERVATION – ID/OA ACCEPT GREEN EMBARGO WHERE PERMITTED AND/OR COPY IN ORA FOR PRESERVATION – ID/OA Need help?  E: E:  W:  * Immediate Deposit/Optional Access ORA – COPY FOR PRESERVATION – ID/OA* Y Y N NN Y Y N N AUTHOR CHOOSES JOURNAL & THEIR PREFERRED ROUTE TO OA

Does publisher permit Green OA i.e. Self-archiving? GREEN OA Self-archive a copy in ORA and/or subject repository. Set embargo at point of deposit. NO FEE REQUIRED GREEN OA Self-archive a copy in ORA and/or subject repository. Set embargo at point of deposit. NO FEE REQUIRED Does publisher have a gold option? Will article be made available with CC-BY? Are APC Funds available? IMMEDIATE GOLD OA Plus preservation copy in ORA Accept* non-compliance with funder OA policy with this journal AND Deposit embargoed copy in ORA for preservation purposes (ID/OA**) Accept* non-compliance with funder OA policy with this journal AND Deposit embargoed copy in ORA for preservation purposes (ID/OA**) Does journal allow open access within embargo set by funder? If available accept green embargo OR Accept * non-compliance with funder OA policy with this journal AND Deposit copy in ORA for preservation purposes (ID/OA**) If available accept green embargo OR Accept * non-compliance with funder OA policy with this journal AND Deposit copy in ORA for preservation purposes (ID/OA**) Need help?  E: E:  W:  **Immediate Deposit/Optional Access Accept* you cannot fully comply with funder OA policy with this journal AND Deposit embargoed copy in ORA for preservation purposes (ID/OA**) Accept* you cannot fully comply with funder OA policy with this journal AND Deposit embargoed copy in ORA for preservation purposes (ID/OA**) *RCUK accepts that there will not be 100% compliance and this is a 5-year journey Y Y Y Y NN N Y N N Researcher Decision Tree – ‘Green’ or ‘Gold’? How to meet the UK Research Councils’ requirements on Open Access AUTHOR CHOOSES JOURNAL & PREFERRED ROUTE TO ACHIEVE OPEN ACCESS

START: AUTHOR CHOOSES JOURNAL & THEIR PREFERRED ROUTE TO OPEN ACCESS START: AUTHOR CHOOSES JOURNAL & THEIR PREFERRED ROUTE TO OPEN ACCESS GREEN OA PERMITTED BY PUBLISHER? GREEN OA ORA AND/OR SUBJECT REPOSITORY GREEN OA ORA AND/OR SUBJECT REPOSITORY PUBLISHER OFFERS GOLD OPTION? PUBLISHER OFFERS CC-BY LICENCE? APC FUNDS AVAILABLE? IMMEDIATE GOLD OA + PRESERVATION COPY IN ORA N N N ORA COPY FOR PRESERVATION – ID/OA* N N Y Y Y Y Y PUBLISHER EMBARGO OK WITH FUNDER? ACCEPT GREEN EMBARGO WHERE PERMITTED AND/OR COPY IN ORA FOR PRESERVATION – ID/OA ACCEPT GREEN EMBARGO WHERE PERMITTED AND/OR COPY IN ORA FOR PRESERVATION – ID/OA Need help?  E: E:  W:  *Immediate Deposit/Optional Access ORA – COPY FOR PRESERVATION – ID/OA* Is self-archiving permitted? Does journal comply with mandatory deposit in named subject repository Are the publisher and funder embargo periods compatible? RCUK’s embargo periods are: 6 months STEM and Biomed, 12 months HASS Submit article to journal, & self-archive permitted copy in required repository and /or ORA at same time.ORA Set embargo at point of deposit RCUK requires maximum reuse rights associated with GOLD i.e. CC-BY license Check journal terms. Tool to check journal compliance with funder OA policy : SHERPA FACT (BETA) and/or see journal terms & conditionsSHERPA FACT Use budgeted APC funds in your grant OR Apply for APC funding from Oxford RCUK Block Grant OR Find alternative funding to pay APC RCUK have indicated they will accept longer embargos where APC funds are limited – 12 months STEM, 24 months HASS. Researcher Decision Tree – ‘Green’ or ‘Gold’? How to meet the UK Research Councils’ requirements on Open Access *ID/OA: Immediate Deposit/Optional Access = Deposit copy in ORA to preserve your paper digitally – setting the embargo at point of deposit, for potential future OA. If a journal has a green embargo longer than that permitted by RCUK, you will need to pay an APC to publish