Office of the Vice-Dean, Programs: What we do and what is new

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Presentation transcript:

Office of the Vice-Dean, Programs: What we do and what is new Liz Smyth Vice-Dean, Programs sgs.vdeanprograms@utoronto.ca

Vice Dean Programs works - as part of the three person decanal team - with the four SGS directors and their staff - with graduate chairs, administrators and Vice Deans Graduate Education - with the Offices of the Vice Provosts, Academic Programs and Faculty and Academic Life 65 St George 63 St George

WHAT IS NEW: UTQAP Final Oral Examination Graduate Faculty Membership appointment process

University of Toronto Quality Assurance Process (UTQAP) Collaboration with the Office of the Vice Provost (Academic) in new program development and program review Collaboration at the divisional level for ‘minor modifications’ such as admission and program changes, including new course

Final Oral Examination (FOE) Advise Chairs with respect to membership in the Graduate Faculty Approve the Composition of the Final Oral Examination Committee and Appraiser/External Examiner

FOE External Appraiser/ Examiner Approval Processes Pre-approval (online system) https://portal.sgs.utoronto.ca/foeadmin Allows pre-approval of external appraiser Speeds up final approval for FOE committee Creates permanent & accessible record

FOE Online

FOE External Appraisers/ Examiners Who qualifies? External to U of T (and affiliated hospitals / institutes) Demonstrated expert in field Academic appointment – Assoc. Prof. + (or qualifications for such an appointment if not an academic) What disqualifies? Collaborations w/ candidate or co/supervisor(s) Frequency of use Supervisory relationship w/ candidate or co/supervisor(s) Where to look for SGS criteria for external appraisers http://www.sgs.utoronto.ca/Assets/SGS+Calendar/2010-11+SGS+Calendar.pdf http://www.sgs.utoronto.ca/Assets/current/finishing+up/PHD+Exam+Practices.pdf

Communication between PhD Candidate and external appraiser “The candidate is to be instructed not to communicate with the External Appraiser/ Examiner until the examination is underway.” 2010/2011 School of Graduate Studies Calendar p. 56

Watch for Upcoming Changes: Graduate Faculty Membership (GFM) Aligning Graduate Faculty Membership with current University of Toronto Appointment policies Addition of explicit category “Associate-limited” to accommodate non tenure/tenure track individuals who perform specific duties Development of an online GFM system

We look forward to working with you: Liz Smyth, Vice-Dean Programs Angelique Plata, EA to Vice Deans Jeananne Robertson, EA to Vice Deans