Collect Process Organize Review Do

Gather together all your loose bits of data: post-its, scraps of paper, ideas floating in your head, brochures, etc.

1. No Action Required 2. Action Required

 It’s trash or can be deleted  It should be in a “someday/maybe” pile  It should go into a reference pile (for brochures, general info, stuff you might be interested in later on)

Fewer than 2 minutes  Just do it. More than 2 minutes  mark where it needs to go next.

Big Projects – for ongoing tasks Library – to look up Phone – to call Computer – to Calendar – to log in Desk work – to read, write, draw, etc.

Sort your “Action Required” scraps into your categories. Prioritize within your categories, and try to estimate how long each task’ll take you.

 What worked that week?  What didn’t?  Do I need new categories?  Re-categorize tasks as they move through the stages.

 CONTEXT – can I do it here, now, with what I have?  TIME – do I have enough time?  ENERGY – if not, do something smaller to make you feel accomplished  PRIORITY – do the more important tasks first (obviously)