LeadershipQuality Innovation Department of Human Resources GNWT HR Systems PeopleSoft HRIS Upgrade November 2010

LeadershipQuality Innovation Department of Human Resources 2 Contents Introduction Why should the GNWT Upgrade? Potential Risks of not Upgrading New Functionality in 9.1 Project High Level Plan and Scope

LeadershipQuality Innovation Department of Human Resources 3 Introduction The HR Systems team is planning to conduct an upgrade of the current HR/Payroll application, PeopleSoft version 8.9 to version 9.1 between December 2011 and September The current situation Full support for the current version ends in June The Department of Human Resources intends to purchase, as part of the upgrade project, Extended Support to Dec It will be necessary for the GNWT to upgrade the current PeopleSoft 8.9 version to 9.1 prior to Dec 2012.

LeadershipQuality Innovation Department of Human Resources 4 Why Should the GNWT Upgrade? Provides access to new functionality, Facilitates reducing customizations by deploying standard processes across the organization, Leverages the latest performance enhancements, and, Ensures eligibility for the highest levels of product support.

LeadershipQuality Innovation Department of Human Resources 5 Potential Risks of Not Upgrading GNWT support resources knowledge falls behind the newer technology and functionality. HR is unable to take advantage of enhanced functionality and efficient business processes. The software becomes non-compliant with legislative changes, i.e. tax updates. As HR/Payroll is now directly connected to SAM, it is important for each application to remain in approximate sync to the other to obtain the greatest benefit from the software. It could cost significantly more to move from an unsupported version to a newer version at a later date.

LeadershipQuality Innovation Department of Human Resources 6 New Functionality in 9.1 The Approval workflow engine (AWE) associated to Time & Labour, has the potential to eliminate the use of ‘Ladders’. Also included are dashboards and workbenches that contain embedded analytics/reporting. Oracle also rolled out PeopleTools 8.5, which will provide tighter integration with SAM.

LeadershipQuality Innovation Department of Human Resources 7 High Level Project Scope Conduct a review of the base table setup in HRIS and the integration with SAM Conduct the core PeopleSoft application upgrade from Version 8.9 to 9.1 along with new PeopleTools, Database, and Middleware upgrade. Implement –Enhancements to employee self-service in the eBenefits Module –Enhancements to workflow to reduce processing errors, manual work, and paper. –Investigate the opportunity to eliminate Ladders for Time approvers –Specific DM reporting, providing DM's with relevant, timely, and accurate information at their desktops. –The PeopleSoft User Productivity Kit (UPK) for on-line end-user training

LeadershipQuality Innovation Department of Human Resources 8 High Level Project Plan