CRICOS No J a university for the world real R Queensland University of Technology CRICOS No J ResearchMaster Support August 2010 Janne Lawson, Senior System Support Officer Office of Research

CRICOS No J a university for the world real R Overview of Presentation Changes to data entry in the 2011 collection Key things to be aware of in data entry Common mistakes How to keep track of your collection

CRICOS No J a university for the world real R Place Published changes... We used to collect as: Country, State, city We now collect as: Country This applies to all categories for Place Published and for conferences applies to both the Place Published and the Conference Location

CRICOS No J a university for the world real R Conference Abbreviation changes... We used to collect as: Acronym Year We now collect as: Acronym only This data is critical data for matching to the ERA conference list. The Office of Research will shortly be releasing a guide to the most common conferences, their acronyms and correct names.

CRICOS No J a university for the world real R Collecting Pages for A1... We used to collect as: No collection We now collect as: Start, End and Total page numbers This is another change out of the ERA requirements for books.

CRICOS No J a university for the world real R Things to be aware of with Data Entry... These little things make life in the Office of Research easier.... These fields (Rank, ERA ID, Location) are all Office of Research fields only, please do not insert any data into these fields.

CRICOS No J a university for the world real R Things to be aware of with Data Entry... These little things make life in the Office of Research easier.... Please ensure that the eprints id does not include an ending hyphen e.g.

CRICOS No J a university for the world real R Things to be aware of with Data Entry... Please always check that your links work!!! We clean up dozens of DOI’s that are incorrectly entered (eg. Htp, missing the //, dx.doi.org) The short description should be DOI (in caps), no additional details. This assists in being able to put this information into reports. Always go to the end of the DOI and hit “Backspace” this ensures that the DOI is not duplicated or including a carriage return

CRICOS No J a university for the world real R Internal Personnel If you know the person has left QUT uncheck the “Display only current records” on the Add Contributor form to show all possible staff (both current and non- current) Please contact RM Support to have new internal staff and students entered on RM. Common Issues...

CRICOS No J a university for the world real R Adding External Authors Ensure that you enter an Alphanumeric code for external authors Don’t forget to add an organisation code on Page 2 of the Add Contributor form Common Issues...

CRICOS No J a university for the world real R Entering a book chapter Use only the first 9 digits of the ISBN in book title Once the book has been entered you are unable to change any details. If you need the title changed please the RM number and book code to RM Support Common Issues...

CRICOS No J a university for the world real R Adding Linked AOU’s The top half of the Linked AOU screen shows the AOU attached to the authors If there were any faculty/institute collaborations you need to highlight the AOU against the person and hit COPY to move it to the bottom screen. Common Issues...

CRICOS No J a university for the world real R Recommended Reports for monitoring the collection P103 Status report This report is designed to list the status of publications for follow-up during the HERDC collection, it will list the last significant event listed by the Office of Research e.g. Received, Verified, Missing verification information.

CRICOS No J a university for the world real R Where to go for more help? Websites –Download manuals –Request training Call RM Support (x84764 or x88008) –Don’t hesitate to ask any question big or small –Same day responses