1 Part 3: TA for the PDA *******

2 Introduction TA is an application designed to: Integrate with the host SIS (EDSAS) Provide a mobile solution to tracking and following up of: Roll Class Absences and Lesson Absences Behaviour Management Anecdotal Comments RC (Roll Class) Teacher Comments and at the same time provide Parent / Guardian Contact Information to assist in this process. Data is then updated to the host SIS enabling a full range of reports to be generated to track student movements.

3 Modes within TA Manager Single User Mode My Roll Class My Subject Class TA is designed to operate in one of two modes: Multi-User Mode Multiple Roll Classes enabling sharing of the PDA between teachers.

4 Security Security is an integral part of the TA application. There are four levels of security in the PDA application. Password Access A password is required to access the application Data Encryption Critical Database files cannot be viewed except with the host application Data Erase If after a set number of days the PDA is not synchronised, key databases are removed automatically from the PDA. Auto Close After an Auto Shut down the PDA is returned to the main menu when powering back on

5 Overview The following slides present each of the views available to the user and whether they are available in single or multi-user mode: ComponentsSingle User Multi User Comments RC Absences This shows the standard Roll Class list and the number of absences recorded against each student. R/C Unexplained This list shows Unexplained Absences in a scrolling list for the last 14 days. Lesson Absence Lesson Unexplained Student Info l General Information l PG Information l Emergency Contact Details l Doctors Information l Medical Conditions l Student Timetable l Student Behaviour l Anecdotal Comments l RC (Roll Class) Teacher Comments Generally this section is purely for the viewing of Data extracted from the Host SIS (School Information System), however Behaviour, Anecdotal and RC Teacher Comments allow the teacher to input an event and upon synchronisation this data will be updated to the Host SIS. The current version only allows for 1 event to be recorded against a student. Once synchronisation has occurred the event is removed off the PDA. Notices Change Password

6 Logging On When the user access the TA Icon for the first time, they will be required to enter a password. This password is DEFAULT. All users are strongly advised to change this password immediately to something unique.

7 TA – Main Menu Roll Class Absences Class List Roll Class Absences for selected student Roll Class Absences Changing Absence Reason Confirmation of number of marked absences Available Student Information

8 TA – Main Menu Roll Class Unexplained Absences Roll Class Absences Changing Absence Reason Unexplained R/C Absences Unfiltered List

9 Student Information Selecting Student Information will display all Active Students in the school grouped by Roll Class Now find the Roll Class of the Student Now find the student and tap on the i to the left of the student’s name. You can now choose any of the options listed and view or add data as appropriate General Information Displays general details about the student which may be useful in day to day Student Management. Contact Details Provides the address and contact numbers of those identified as Parent Guardians in the Host SIS. Clicking on Other P/G will rotate between the 2 PG Details Emergency Contacts Taken directly from the Host, the screen will display all Emergency Contacts listed in the host SIS, their relationship to the student as well as emergency contact numbers. Doctors Information Assuming this is recorded in the host SIS, this data will be displayed Medical Conditions All medical conditions identified by the host will be displayed on the PDA. Two medical conditions will be displayed per page. The scroll bar enables the management plan to be viewed as required. Student Timetable The timetable will show the current day only. Details include: Period Subject Teacher Room Location Behaviour Management The user chooses the appropriate responses from each of the lookups against the heading and adds a comment as required. Upon Synchronisation, the data will be transferred off the PDA into the appropriate application on the network (Dux Assistants) where additional editing can be done. This is designed as a quick entry tool only. Anecdotal Comments The user fills in the screen as required. Upon synchronisation, the data will be updated to the Host SIS and removed off the PDA. Additional editing will need to be carried out via the host application. This is designed as a quick entry tool only. RC (Roll Class) Teacher Comments This component is designed to enable the user to make a comment about a student and have it recorded in the host SIS where it can be edited. This is designed as a quick entry tool only.

10 TA – Main menu Lesson Absences Available Lessons for the current day List of students in selected Lesson / Subject Class Lesson Absences for selected student Lesson Absences Changing Absence Reason Confirmation of number of marked absences Available Student Information

11 TA – Main Menu Lesson Unexplained Absences All Subjects / Classes taught by teacher Lesson Absences Changing Absence Reason Unexplained Lesson Absences Unfiltered List

12 Daily Notices TA – Main Menu Available Staff Notices Available Student Notices Detail of selected Staff Notice Detail of selected Student Notice

13 TA – Main Menu Change Password Change Password Screen *******