UC Policy Library Jacqui Lyttle & Marie Menzies June 2006

History  Launched in April 2004  In-house solution  Uses Sharepoint as platform  175 University of Canterbury policies and procedures

UC Policy Library OBJECTIVE:  To bring all of the University of Canterbury’s official policies and procedures together in a central and easily accessible location on the UC website.

UC Policy Library WHY?  To apply a consistent ‘look’ to all official UC policies and procedures  To gather standard information about each policy and procedure  To identify and initiate reviews of all policies and procedures on a regular basis  To facilitate easy access within a central ‘library’ on the web

UC Policy Tour  Left Side Bar - guides for policy development and review - updates - related links, e.g. legislation  3 ways to search - alpha, key word/title, category - use of key words, e.g. postgraduate  PIRU Cake Policy - standard information gathered - headings - style guides [template]

Step1 Policy Proposal Step2 Policy Development & Consultation Step3 Policy Approval Step4 Policy Dissemination Step5 Policy Amendments & Review

Policy Review Process  System generated prompts  Contact made 3 months prior to review date  Reminders sent  Changes made live in the system

Issues/Questions