CRICOS #00212K Travel Improvement Project Senior Management Group Wednesday 24 March 2010.

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Presentation transcript:

CRICOS #00212K Travel Improvement Project Senior Management Group Wednesday 24 March 2010

CRICOS #00212K Agenda 1.Objectives of the Travel Improvement Project 2.Total Travel Solution 3.UC Travel Solution (Phase 1 & 2 Solution) 4.Timeline for Phase 2 5.Travel Policy

CRICOS #00212K Objectives of the TI Project 1.Improved Duty of Care 2.Automation of travel requests & approvals 3.Automation of credit card & expense acquittals 4.Updated travel & credit card policies 5.Removal of the majority of travel/ card/expense related paper forms (at least five forms will go in Phase 2) 6.New debit / cash card for infrequent travellers / non staff 7.Preferred supplier arrangements for hotels/ car hire etc 8.Enhanced travel mgt & expense mgt through consolidation of travel through one TMC – Voyager

CRICOS #00212K Total Travel Solution Example of a fully integrated Travel Mgt System

CRICOS #00212K Elements of the University of Canberra Travel Mgt System after Phase 2 is completed University of Canberra Travel Solution (Phase 1 & 2) Alesco (Data for iCMS & Trobexis - long term - approval heirachy Alesco (Data for iCMS & Trobexis - long term - approval heirachy iCMS Expense Mgt System (Online acquittal of Credit Card & Reimbursement of Expenses - upload to Finance One) SOS Travel RiskManagement & Support Duty of Care Serko Self booking tool (domestic travel) Voyager Consultant (international travel) Trobexis Travel Portal (on line travel requisition & approval)

CRICOS #00212K Timeline – Phase 2 February Promote Voyager - preferred TMC & Serko (travel self booking tool) through training etc March Finalise Tresting of iCMS, training material & implementation strategy. Consult on travel policy. April Implement iCMS (expense mgt), test Trobexis, Implement new travel & card policy. Travel Expo May Pilot Trobexis, visit/ support / consolidate / iCMS users June Roll out Trobexis Travel Portal (online travel request & approval) July Post Implementati on Review

CRICOS #00212K Travel Policy Issues New Policy Policy will be supported by: System rules in Trobexis System rules in iCMS Replacement of multiple travel & FBT forms. Training & Information Support Program for all Staff Key Policy Differences All travel requisitions & approvals online SOS (DFAT travel advisory) real time to help manage risk & University of Canberra to meet their duty of care requirements Travel expenditure through a range of card options (including cash/debit card) – new policy /procedures Improved linkages to preferred supplier arrangements for air, car & accommodation.

CRICOS #00212K