Regional Training – Day One SBSR Version 5.0 Stephen Sergis Senior Support Officer – Connected Learning Next Practice Unit Curriculum & Learning Innovation Centre

2 Outline of the briefing – Day 1 A clear description of what SBSRv5 software will deliver to schools and why it has been developed An outline of what school preparation is required prior to using the software within CRD and ERN An understanding of the various roles that must be allocated to users of the SBSRv5 program

3 What is SBSRv5? SBSRv4 is a software application that: has been developed by DET ensures compliance with DET policy on reporting to parents* is web-based and can be used from any computer with internet access and appropriate browser is available free to government schools * Note: Version 3.0 (released 16 October 2006) requires use of A-E scale. Version 3.1 (available 6 November 2006) will allow use of either A-E scale or word descriptors Version 3.2 available Feb 2007, Version 3.3 July 2007 and Version 3.4 Feb 2008 Version 4 2 nd March Version 5.0 Allows reporting of VET

DET Policy - Written reports i.use plain language ii.provide information on a student’s learning in each of the key learning areas or subjects iii.compare student’s achievement against state-wide syllabus standards using a A-E scale or equivalent word descriptors iv.teacher comments identify areas of student strength and for further development v.student attendance at school vi.student achievement in relation to school programs that extend or are additional to syllabus requirements vii.student’s social development and commitment to learning

5 Adopting SBSRv5 in 2011 – Decision-making Process for Principals KEY QUESTION 1 Is this a suitable time for our school to change to SBSR5? RELATED QUESTIONS How easily can our current reporting system be made compliant with DET requirements without SBSR5? What other important priorities do we have? How will my staff adapt to the change? Are procedures in place to assign A-E? YES

6 KEY QUESTION 2 Do we have the resources to change to SBSR5? RELATED QUESTIONS How familiar is my staff with computerised systems? How accurate is our ERN data? Do we have the necessary skill sets to adopt SBSR5? Do we have the physical and personnel resources to adopt SBSR5? YES

7 KEY QUESTION 3 Can we fill the designated school-based roles for SBSR5? RELATED QUESTIONS What are our IT strengths? Who would fill the roles of SBSR School Coordinator, SBSR Year Coordinator, Reviewer and Approver? What training might these members of staff need? YES

8 KEY QUESTION 4 If we adopt SBSR5, can we meet our reporting timeframes? RELATED QUESTIONS When do our parents expect reports? If we map backwards from that point, can we meet deadlines for training, setting up, entering data, reviewing, approving and printing? Can I realistically allocate additional roles and responsibilities within our current workload?

9 Software features: 1.Reports for 7-10 and 11/12 2.Allows for the Reporting of VET courses 3.Web based, so no installations and reduced set up 4.Present information appropriate for roles of users 5.Linked to the ERN for data extracts and imports 6.Can be accessed from any computer that can run the browsers Internet Explorer 7 or Firefox v Central data storage, no need to protect local data 8.Help desk support and specific online help guides

10 SBSR templates Two template types can be used: /12 VET Report

11 Selecting and setting up a template Years two templates, A-E grades for courses (no page limits) : the default the default – each course has 1 page with editable label ability to select and add to listed of areas of learning grade allocation for each area of learning in a course comment block for each course tables for Social development (SD), Commitment to learning (CTL) for each course report content list, attendance and Other school activities (OSA) per student on additional page effort scale optional option option – as above with two courses per page – Social development (SD), Commitment to learning (CTL) added to additional page

12 Selecting and setting up a template Years two templates, marks boxes (no page limits) : the default the default – each course has 1 page with editable label – option to add A-E grades ability to select and add to listed of areas of learning grade allocation for each area of learning in a course comment block for each course tables for Social development (SD), Commitment to learning (CTL) for each course report content list, attendance and Other school activities (OSA) per student on additional page effort scale optional option option – as above with two courses per page and Social development (SD), Commitment to learning (CTL) added to additional page

13 Selecting and setting up a template Additional templates are available for ESL, Life Skills, Learning Adjustments and VET students within SBSR. Year group ESL Learning AdjustmentLife Skills VET Yrs Yrs Yrs

14 SBSR is Role Based 1.System has a set of user roles 2.Each role has access to selected processes 3.Each role has access to appropriate views and tasks 4.One person can have one or many roles 5.The same roles can be allocated to several people at the same school

15 Setting the roles in SBSR Principal, logs into Access Management Utility (AMU) to identify teachers, to approve SBSR login and allocate roles in SBSR SBSR User Roles SBSR School Coordinator, chooses the template sets up any options and defines the “reporting period” dates SBSR Year Coordinator, checks and adjusts links of the ‘Reporting Groups’ – groups of students. Sets reporting groups ready for teacher data entry. Responsible for EBOS extract for VET courses Teacher, enters student achievement grades and comments for KLAs/subjects as well as Social Development / Commitment to Learning and Other Activities Reviewer, adjusts or advises changes to the reports and makes additions where appropriate Approver, reviews and confirms that the reports are ready to print

Additional AMU Roles ERN Role (Enrolment Registration Number) Student Administrator. Setup groups and courses which will be reported within SBSR software. Setup ‘other activity ‘ groupings for the school. Creates ESL and Learning Adjustment groupings CRD role (Curriculum Reference Data) Curriculum Offer Manager. Customise curriculum for schools. Adjust learning areas as required

Using AMU to allocate roles

18 Allocating Permission in AMU

19 Accessing SBSRv5

20 Accessing SBSRv5 Independent of Portal Instructions on how to access the software can be found at the ‘Time to Teach’ website… each/index.htm URL address for SBSR…. edu.au/plato/logon.do

21 Navigation Bar

22 Navigation Button – My Profile

My Profile Activity... Log on to SBSR training environment Change your preferences for using SBSR software. Consider changing : Time out from the DET portal Default warning sound Turning off the “Please Wait Guy” 23

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Curriculum Reference Database (CRD) 25

What is the Curriculum Reference Database? 26 CRD is a web based database that stores all curriculum taught by schools. The curriculum includes state wide DET offerings and “in house” school offerings The database also links “Curriculum Offers” to Scholastic Years and Academic Periods “Curriculum Offers” to “Learning Areas” “VET Curriculum Offers” to “Units of Competency” “Learning Areas” to “Comment Starters” “VET Units of Competency” to “Comment Starters” Note A Curriculum Offer can be linked to multiple courses/classes from ERN

Curriculum Maintenance – High Schools 27 High school may wish to... Create an additional piece of curriculum not already included within SBSR for reporting purposes. Edit the default learning areas linked to a piece of curriculum. Create learning areas linked to a piece of curriculum. Create comment starters and link them to either a ‘Learning Area’, or a ‘Curriculum Offer’ Bulk clone all ‘Curriculum Offers’ from one ‘Academic Period’ to another

Curriculum Maintenance VET – High Schools 28 High school may wish to... Create /clone VET ‘Curriculum Offers’ and link them to an appropriate ‘Qualification’ Select ‘Units of Competency’ associated with a VET ‘Curriculum Offer’ Write a ‘Course Description’ for a VET ‘Curriculum Offer’ Create ‘Comment Starters’ and link them to either a ‘Curriculum Offer’ or ‘Unit of Competency’

Classification of Curriculum – DET offer 29

Classification of Curriculum - Cloned DET offer 30

Classification of Curriculum – In house offer 31

Checking and Customising School Curriculum 32

Curriculum Maintenance – Learning Areas 33

Curriculum Maintenance – VET Units of Competency 34

Curriculum Maintenance – Comment Starters 35

Curriculum Maintenance Activity... Customise or create a piece of curriculum for your school. To do this task you may need to: Clone a DET “Curriculum Offer” Create a “VET Curriculum Offer” from scratch Edit “Learning Areas”. Add a “Comment Starter” to a “Unit of Competency” 36

Place Management – ERN Student Group Offers 37

Place Management (ERN) – Student Group Offers 38 Place management allows.. schools to create & link courses/classes to curriculum offers. transfer students between courses and created groups create “other activities” groups to be used within SBSR reports

Place Management (ERN) – Student Group Offers 39 Curriculum offerings

Place Management (ERN) – Student Group Offers 40

Place Management (ERN) – Other Activities

Checking ERN Data prior to SBSR Setup Student Group Listing report enables schools to check if enrolment and curriculum data required in the SBSR Located under the ‘Reports’ navigation button Reports can be generated for Roll classes, House Groups, Course Class Information Other Activities information, number of courses students are enrolled in and identification of students in multiple roll classes

Checking ERN Data prior to SBSR Setup

Regional Training – Day 2 SBSR Version 5.0 Stephen Sergis Senior Support Officer – Connected Learning Next Practice Unit Curriculum & Learning Innovation Centre

Outline of the briefing – Day 2 A clear description of what SBSRv5 software will deliver to schools An outline of what school preparation is required to setup the software An understanding of the teacher data entry screens using SBSR v5 An outline of the support and enhancements that will be available in 2011

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Reporting Period Maintenance

Reporting period maintenance defines: the look and feel of the report i.e. template to be used when a teacher can begin data entry, when teacher data entry must be completed dates for quality assurance and school report issue date. Options for timing can be set up per school, or Year group and can be changed at any time by the SBSR School Co-ordinator. Reporting Period Maintenance

50 Reporting Period Maintenance

52 Reporting Period Maintenance

53 Reporting Period Maintenance

54 Reporting Period Maintenance

Activity... Create a reporting period for multiple years within your school Change the wording for the front page of the school student report Select different “other activities” to report on for different years Import school data from ERN

Reporting Group Maintenance

Reporting Group Maintenance – VET Reporting Groups

Reporting Group Maintenance Editing / Viewing Learning Areas ‘Learning Areas’ can be added after a ‘Reporting Period’ has been created as long as teacher data entry has begun for a particular reporting group. ‘Learning Areas’ can be added irrespective of the dates set on the first page of the ‘Reporting Period’ setup wizard.

Reporting Group Maintenance Editing / Viewing Learning Areas

Reporting Group Maintenance Adding a reporting group

Reporting Group Maintenance Adding Students Students can be added irrespective of the dates set on the first page of the ‘Reporting Period’ setup wizard

Reporting Group Maintenance Activity... For the Reporting period previously created make all Reporting Groups available for teacher data entry Go back to CRD and remove a learning area from a existing reporting group. Within Report Group Maintenance check the amended Reporting group for changes made.

Enter Student Results

Teachers can enter data either by: Class/student Course Note The default entry method can be set within preferences found under the “My Profile” navigation button. For VET courses, the recommended method of entry is “by student”

Try Enter Student Results - Non VET Courses

Enter Student Results - VET Courses

Enter Student Results – by Course

Enter Student Results – by Course - Non VET

Enter Student Results – by Course - VET

Enter Student Results – by Course

Enter Student Results Activity... Complete a report for 2 students in a Roll Class. Write a comment for all courses/ KLA’s being studied. Complete the “Social Development” and “Commitment to Learning” judgements. Set the report “Ready for Approval

Manage Student Status

Manage Student Status – High School

Manage Student Status

Manage Student Status- High School Activity... Review a report for accuracy Write a “General Comment” Enter “Attendance” data for 3 students Approve a report which has been set as “Ready for Approval”

Reports

A variety of specialised reports can be generated from the software including a Peer Comparison Report (number of A to E’s awarded per year per KLA) and Progress reports (number of reports incomplete). Summary reports are available to teachers to review data entered. Group Listing Reports allows schools to check if enrolment and curriculum data required in the SBSR setup process have been set up correctly. VET EBOS Extract allows for the export of VET results to the EBOS website

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Reports – Report to Parents Summary

Reports – Report to Parents VET

Reports- Student Group Listing

Reports – EBOS Results Extract

Reports SBSR will generate reports individually, as a class group, as a year cohort or as a whole school All reports requested from SBSR can be downloaded or sent as an at any time. They are stored permanently.

Reports Once a report is requested it must be downloaded to your local computer

My Reports

Activity... Generate the following reports, download and view them on screen.... Draft Report to Parent Final Report to Parent Report to Parent Summary Group Listing Report

Help Desk & Support RST should be consulted in the first instance whenever possible ITD Helpdesk will provide Level 1 and Level 2 support Contact number Curriculum & Learning Innovation Centre and ITD will provide Level 3 support and consultancy to helpdesk Attempt to solve all helpdesk calls within 24 hour period wherever possible

97 Help Desk & Support

98 Resources Available

99 Future Directions Linking of attendance to report Australian Curriculum Performance improvements Functionality identified from user feedback

Contact Information Brian ElliottGroup Leader Learning Policy Curriculum & Learning Innovation Centre Telephone: Ric Cilona Senior Curriculum Policy Officer, Assessment and Reporting Curriculum & Learning Innovation Centre Telephone: Sadie Gow Senior Curriculum Policy Officer, Assessment and Reporting Curriculum & Learning Innovation Centre Telephone: Website: