From Library to Portal: a compliant E-Reserve initiative By Paul Kloppenborg, Manager, Learning Resource Centre and Michael Sturmey, Manager, Multimedia Services

In the next 45 minutes 1. Where we were, what we were doing wrong and why worry about it. 2. What other places do and E-Reserve / Sirsi model 3. HE readings and expanding services and content 4. Joomla open source – integrating a portal solution to online learning 5. Questions

VET= 2083 providers 59 units of TAFE Over 250 locations In 2008, 1.3 million students Cert. 1 to Advanced Diplomas and now HE

Practical Less theoretical Smaller class sizes Competency based Workplace assessment Industry engagement Bundling of quals. Articulation pathways

William Angliss Institute Bachelor of Culinary Arts Bachelor of Tourism & Hospitality ?

7 Week Global impactsLeisure and Tourism Prof. Practice 4Essay (15%)Ref. Essay (30%) Ref. Essay (30%) 11Issues paper (15%) Evaluation (30% Invest. Study (30%) 14Research Rpt(40%) Plan/Present (30%) Exam (30%) 16Exam (30%)Reading Analysis (10%) Participation (10%) Stage 4- Bachelor of Culinary Arts/ H & T

IP enablement for databases Remote access G://Drive where readings lived. Development of Student portal (Linux/Joomla)/ Intranet site (Windows/Sharepoint) / Internet site and Sirsi SaaS project in November 2008

Had a copyright officer at WAI up until about March 09 Audited in October 2010 by CAL ( Pay > $30,000 p.a.) Victorian TAFE Association e.g. electronic use survey; electronic notice as last click; centralised service. RMIT/Gordon TAFE visits: their practices and systems Meetings of various stakeholders e.g. multimedia, bookshop, Turnitin, EUS was scheduled for January Have responded to VTA.

Key focus areas CAL (10% / chapter) including Educational licence and monitoring via MyWai, Library, Screenrights etc etc Desktop publishing Centralised co-ordination of copyright compliance Intranet site with FAQs; permissions service; quick guides; pop up notices, e-reserve etc EUS survey Professional development & training WAI owned copyright material repository

The emergence of E-Reserve Hard copy reserve- high use separate physical collection (1970s) Electronic reserve (1990s) 2001 Amendments to copyright legislation CAL and duplication across Institutes (only 1 person!)

Australian academic libraries trailing via ILMS Copyright record within library’s catalog record Basic MARC template e.g. 100 main; 245 title; 533 reproduction; 856 web address Scanning with Adobe and adding copyright notice Barcodes as file names (unique) URL of image file Development of online teaching activities via linkages

Development of Online course linkages at William Angliss TAFEVC (Blackboard)- integrated readings? Placement in course documents Copyright compliance Traditional reserve Student Portal Authorized users Copyright Off campus Database persistent links – speed; cost; Scanning and image quality Sirsi library system

Sirsi solution- DocutekE-Res

2006 CAUL survey Who manages copyright? Capabilities of e-reserve system, esp. CAL Digital repository Process to add documents Adjustments

The central coordination of copyright compliance systems and processes i.e. there is a centralised repository for works communicated under the Part VB Statutory Licence Scheme. A comprehensive and continuous education and training framework covering digital copyright issues will be deployed across the Institute. Standards for the scanning and storage of the material will be developed. Once trained, staff will be expected to gain appropriate advice on copyright issues before publishing material and providing appropriate notification of copyright material published. System integration issues will be addressed with regard to other internal systems and operations eg: MyWai, Desktop publishing and the Library system, and external systems, for reporting and information sharing purposes. Avoid duplication of other system developments. Seamless access for the user to related systems.

Beyond e-Reserve: a repository based subject system Managing course material via subject reading lists Digitisation request form Development of a digital object repository with linkages between LMS TAFEVC), repository and virtual classroom Digital object repository Resource list – electronic embedding into student/teaching activities Learning content management systems Copyright management modules