Head Teacher Forum 2 Wednesday 15 June

SI – Making it easier for Head Teachers Operations: what’s it all about

Institute Director’s Update David Riordan

My Voice Survey Claire O’Conor Associate Director, Organisational Capability

Social Media and Sydney Institute Fran Cane, Director, Promotions and Communications Tessa Bachmayer, Manager, Knowledge Systems

Data: where does it come from and where does it go? Brenda Cleaver, Director, Strategic Planning Soraya Mendoza, Planning Systems Officer Brian McLauchlan, CEO Randwick

Ambition in Action Head Teacher Forum Data Overview: Where does it come from?

Ambition in Action Planning, Budget, Funding, Enrolment  Funding Sources?  What does TIPA do?  How are staff paid?  RTMS / Journal Transfer?  What about Buddy?  CLAMS/SIS & Datawarehouse

Ambition in Action Fund Sources Commonwealth, State Agreement Contestable Funds Commercial International Core FundsNon-core Funds Core Budget Delivery Plan (TIPA)

Ambition in Action TIPA (TAFE Institute Planning Application) Profile, ASH, $ (Annual Plan, Purchasing Agreement) Delivery Plan Staff Plan Budget FT cost, hours ASH, Teaching Hrs HR staffing Section teaching budget Section ASH Section Expenses FT Staff Salaries Leave Adjustments College Budget Courses Classes/ Timetable ASH per class Teaching hrs Tch hr – FT = PT Related Duties Evening work Excess Hrs Expenses

Ambition in Action CLAMS / SIS Enrolment (MEVI....etc) Student Details Course Fund Code Offer Code Statistics Payments CLAMS SIS TAFE Datawarehouse Enrolment Details Units Student Details Course Fund Code Units Statistics

Ambition in Action Expenditure & Budget - College Core Budget Other Expenses Core Staff Salaries Core Staff Salaries Non-Core Other Expenses Non-Core Budget Expense RTMS Journal Transfer Core Budget Expense entered as a negative in core to move to non-core as expense and budget Non-Core Budget

Ambition in Action HT and Fund Holder Agree on Delivery Fund Holder Creates RTMS RTMS sent to CEO for approval RTMS sent to Finance for entry Section Expenses Adjusted RTMS Declined

Ambition in Action HTs advise transfer need CEO Creates Journal Journal sent to Finance for entry Section Budget Adjusted Journal Transfer

Ambition in Action Buddy 1 1 Quick Review: Actual / months to date = $ per month (approximately) $ per month x remaining months = funds required to end yr/sem Remaining funds – commitments – funds required = over/under? Quick Review: Actual / months to date = $ /10 = $108,000 $ x 2 = $ 216,000end yr/sem $144,000 – $46,000 – $ = -$118,000 ie overrun

Ambition in Action Summary  Multiple funding sources  Annual Plan, Targets, Agreements  Planning to fit delivery to targets (TIPA)  Budget generated from planning (Buddy)  Enrolments provide data (SIS, CLAMS)  Data monitors performance of plan (TDW)

Continued Professional Practice Gaby Gubbay Workforce Development Unit

Closing remarks Claire O’Conor Associate Director, Organisational Capability