School of Earth and Environment Faculty of Environment Induction Meeting Postgraduate Research Degree Study PhD MPhil MSc by Research October 2011

School of Earth and Environment Faculty of Environment Induction Programme Today: 9.30 Welcome: Head of School 9.30 Studying with us Introduction to Skills Training Outreach and Public Engagement Coffee break*** Group photograph Department Tours: Jerry and Bob Campus Tours: Student Reps Room allocation, photos, keys SRI Induction *** Registrations for ‘Training for Teaching’ and ‘Equality and Diversity’ sessions

School of Earth and Environment Faculty of Environment ….key facts One of the UK’s very best research departments for Earth and environmental science; second only to Edinburgh (RAE2008) One of the largest research clusters of environmental and social scientists in the UK and internationally Over 100 research active staff Over 150 research degree students (PGR) Over 180 taught postgraduate Masters (PGT)

School of Earth and Environment Faculty of Environment …our mission to combine world-class Earth and environment sciences with environmental social sciences in both fundamental and applied research RAE 2008

School of Earth and Environment Faculty of Environment …key people Professor Andy Dougill, Head of School Dr Andrea Jackson, Deputy Head Professor Martyn Chipperfield, Director of the Environment Faculty Graduate School

School of Earth and Environment Faculty of Environment …key people Heads of Research Institutes: Institute for Climate and Atmospheric Science ( ICAS ): Dr Steven Dobbie Earth Surface Science Institute ( ESSI ): Dr Cris Little Institute of Geophysics and Tectonics ( IGT ): Professor Jurgen Neuberg Sustainability Research Institute ( SRI ): Professor Andy Gouldson, Director, and Professor Jouni Paavola, Co-Director

School of Earth and Environment Faculty of Environment …key contacts Professor Alan Haywood………………PGR Tutor Dr Sebastian Rost…………… Deputy PGR Tutor Mrs Michelle Lesnianski…..…………..PGR Administrator Mrs Angela Gardner……………………..PGR Support Assistant Professor John Barrett………………….SRI Director of Postgraduate Research Dr David Bond………………………………Faculty Skills Training Manager H&S Co-ordinators……………………….David Banks, Fieldwork Jerry Lee, Building/Facilities Jane-Marie Stocks, Labs/Workshops

School of Earth and Environment Faculty of Environment University Graduate Board Faculty of Environment Graduate School Committee School Research CommitteeHead of SchoolPostgraduate Research TutorResearch Degree Student (You!) …. Supervisor/RSG …management structure

School of Earth and Environment Faculty of Environment …key documents  University Code of Practice and Faculty Protocol  SEE Postgraduate Research Student Handbook  University Research Student Handbook All documents, web links, forms and handbooks are available online via the School PGR web page:

School of Earth and Environment Faculty of Environment …our aim To train you to be capable of independent research Evidence of originality Evidence of independent critical ability Undertaking research suitable for publication To train you to be an employable graduate

School of Earth and Environment Faculty of Environment …aims of research degree study Advancement of knowledge Acquisition of key research skills Award is a recognition of such a level of professional competence and innovative skills that you can be expected to undertake effective research without the need for supervision

School of Earth and Environment Faculty of Environment …aims of research degree study Capacity to work to deadlines Ability to present concise but informative verbal and written reports Understanding of potential safety risks generated by your work Technical competence alone is insufficient to merit the award of PhD; you must have significantly advanced knowledge in your field and demonstrate a broad understanding of the scientific and societal context of your research.

School of Earth and Environment Faculty of Environment …at the end of your PhD you should have: Completed work that is innovative and which has made a significant advancement in knowledge is your field Presented a concise high quality thesis of 100,000 words (300 pages) A sound knowledge of the literature and data sources in your subject A good understanding of the concepts underpinning your research field Competence in the techniques used in the study and understanding of the principles of methods utilized in the instrumentation and in any limitations to the equipment used

School of Earth and Environment Faculty of Environment …at the end of your PhD you should have: An appreciation of the appropriate means of analysis, including (where appropriate) the processing of data obtained and in the computer manipulation of results and graphical presentations The ability to design and execute your own research without guidance The capability to present your work in a concise logical and coherent manner An understanding of the potential hazards associated with your field and knowledge of the relevant COSHH legislation Awareness of scientific ethics and professional conduct of research

School of Earth and Environment Faculty of Environment …supervision and support Pastoral care The PGRT is your personal tutor. You can contact him with any issues related to your studies. The PGRT holds a drop-in session each month (dates are advertised in the School’s newsletter and on the School’s plasma screens). At these sessions, you can call in and discuss your progress, the supervision that you are receiving, and to raise any concerns that you may have, in confidence. If the PGRT is your supervisor, then you can arrange to see a nominee. Any issues can be brought to the School’s management committee via your Institute Student Representative.

School of Earth and Environment Faculty of Environment …your supervision/examination team you will have a Lead Supervisor who will take primary responsibility for your research degree supervision you will have a co-supervisor you may have an external supervisor (CASE awards, collaborations) you will have a Transfer (upgrade) Examiner you may have a Transfer (upgrade) Chair you will have an Internal AND an External Examiner for your PhD viva (part- time students who are also members of staff will have an Internal and 2 External Examiners)

School of Earth and Environment Faculty of Environment …your supervisors’ responsibilities day-to-day/regular supervision encouragement to attend relevant lectures, seminars and scientific meetings to assist in defining the problem to be tackled in the course of the research to assist in producing a realistic and achievable timetable

School of Earth and Environment Faculty of Environment …your supervisors’ responsibilities to discuss your training needs and agree a training plan annually agreeing to at least 10 supervision meetings each year (FT) and agreeing the notes of each meeting (5 meetings per annum for Part-time and Split-site study) to comment on written work submitted by you to provide written feedback on your progress to generally advise on your research and preparation of your thesis

School of Earth and Environment Faculty of Environment …what we expect from you to arrange and attend a formal training plan meeting with your supervisor each year to arrange and attend regular supervisory meetings and to seek out your supervisor as problems arise to carry out research effectively and to submit regular written progress reports, within agreed timescales and to a satisfactory standard all of the above is monitored on your on-line PDR System record and must be kept up-to-date via

School of Earth and Environment Faculty of Environment …what we expect from you dedication and application to your research wide reading in and around your subject and maintenance of a literature database periodic review of the plan of your proposed research and discussion of any suggested variation with your supervisor attendance at any courses, lectures, seminars and conferences as agreed in your skills training analysis

School of Earth and Environment Faculty of Environment …what we expect of you to promptly draw the attention of your Supervisor or PGR Tutor/Administrator to any serious concerns, requests for suspensions/extensions, or any other matter which you consider important and which may affect your time spent at Leeds adherence to laboratory regulations and health and safety instructions to complete your PhD within 3 years where possible – we cannot guarantee a desk/pc beyond 3 years

School of Earth and Environment Faculty of Environment Registration: as ‘Provisional’ PhD until ‘Transfer’ at end of Year 1; Induction Meeting; Initial training courses. Month 1: Training Skills Analysis with supervisors Month 6: Attend Publications Masterclass run by PGRT. Submit mid-year report and arrange meeting with supervisory panel to discuss your summary of achievements, particular strengths, goals for progression to successful transfer/upgrade. Arrange Transfer Examiner and date for viva. Month 9-11: Present ‘Transfer’ talk to Institute members. Produce Transfer/Upgrade Report, attach Statement of Academic Integrity, submit to Transfer Panel. Month 2: 5-minute Introductory Talk to PhDs/staff Month 11: Advise the PDRA when your on-line PDR System record is up-to- date with: training plan, 10 supervision meeting reports, 6 months report and meeting notes; transfer report and recommendation. You will then be able to Register for Year 2. Core research and 10 supervision meetings to be documented throughout the year on the on-line PDR System Year 1: Progression summary (assumes Full-time PhD study)

School of Earth and Environment Faculty of Environment Registration: as ‘PhD’ or other category, following decision of Transfer Panel Month 13: Training Skills Analysis update with supervisors Months 22-23: Submit 24 months report OR publication which can be in draft if not yet published. Arrange meeting with supervisors and complete 24 Months meeting pro forma. Month 24: Advise PDRA when on-line PDR System is up-to-date with: training plan, 10 supervision meeting reports, 24 months report/publication and associated meeting notes. You will then be permitted to proceed to on-line registration for Year 3. Core research and 10 supervision meetings to be held throughout the year using the PDR System Year 2: Progression summary

School of Earth and Environment Faculty of Environment Registration Month 25: Training Skills Analysis update with supervisors Months 33: Agree outline of PhD thesis chapters and commence writing-up. Arrange meeting with supervisors and complete 33 Months meeting notes. Discuss Internal and External Examiners, and prepare and submit Exam Entry form to PGRA. Month 36: Advise PGRA when PDR System is up-to-date with: training plan, 10 supervision meeting minutes, outline of PhD thesis chapters and draft of one chapter, and 33 months meeting notes. If you are not ready to submit your thesis by now, you will be required to Register for Year 4 which is normally the ‘overtime’ /writing-up year. We recommend that you have a mock viva as part of your preparation for the real thing! Finally: submission of 300 page (100,000 words) thesis and viva! Core research and 10 supervision meetings to be recorded throughout the year at the on-line PDR System Year 3: Progression summary

School of Earth and Environment Faculty of Environment …at least once during your studentship attend an international conference present at the annual Faculty of Environment Conference or University Researcher Conference attend a UK Grad School ‘vitae’ if you are sponsored by a UK research council

School of Earth and Environment Faculty of Environment …musts Students whose first language is not English must take the University English Language Test (UELT) to assess the level of support needed from the Language Centre. Information about the test is on The Language Centre web pages: Tests can normally be taken on Friday afternoons.

School of Earth and Environment Faculty of Environment …musts … your help will be needed for demonstrating in our labs and leading tutorials – to be eligible you must receive training – registrations will be taken during the coffee break and this afternoon 1-2pm in this Seminar Room: Training for Teaching: Thursday 6 October

School of Earth and Environment Faculty of Environment …musts PhD Essentials - Getting Started: Thursday 6 October (but most students will attend the Training for Teaching Day and priority must be given to that training) OR Thursday 13 October OR Friday 14 October – make sure you are available on 13 th and 14th because you will be allocated to one of them flexibly. Library Skills: Choose one of 4 dates advertised for each of these sessions (see the induction programme) and book a place on-line via the Faculty Training and Development Calendar. You must attend both sessions in this order: Pt. 1: Finding Information for your PhD Pt. 2: Managing Information for your PhD

School of Earth and Environment Faculty of Environment …you first presentation: 1 st Year PhD Introductory Talks: These are 5 minute talks to introduce you and your research to the School. The PGRA will contact you soon to find out which date is convenient for you and your supervisor:

School of Earth and Environment Faculty of Environment …your first presentation 1 st Year PhD Introductory Talks: Seminar Rooms 1 & 2 (8.119a/b) on: Tuesday 8 November 1-2pm Wednesday 9 November 12-1pm Friday 11 November 12-1pm Tuesday 15 November 12-2pm Friday 18 November 12-1pm Monday 21 November 1-2pm

School of Earth and Environment Faculty of Environment …tomorrow Here  : Health and Safety: Dr David Banks Computer Systems: Chris Morgan Coffee break Faculty Finance: Naomi Armstrong and Joanna McIntyre Equality and Diversity – Introduction to Training Welcome Party: Reception Foyer/Common Room 17:00 The pub…. Until late!

School of Earth and Environment Faculty of Environment For all updates….handbooks….forms and pro formas….web links…. and check your regularly!