Introduction to Endnote

What is Endnote? Create and manages reference lists. Enables searching of reference "libraries" by author, keyword, date, etc. In Word documents, automatically formats the references in APA format for you. Many online databases allow references to be sent directly into Endnote. Can also store and organise images, graphs, tables, etc.

Entering References: Three ways: (a) Manually type them in. (b) Save files from online search facilities. (c) Search online databases through Endnote and retrieve the references directly to your Endnote library

Manually Entering References (1) (a) To start a new Endnote library, click on "file", then "new" (b) This box appears - enter a filename for your new library

Manually Entering References (2) Your new reference library (empty at the moment...)

Manually Entering References (3) To enter a reference, go to "New Reference"

Manually Entering References (4) Enter details of the reference in the relevant "fields" (Optional how many you use). Select which type of reference you want (journal, book, comic, etc.)

Manually Entering References (5)

Manually Entering References (6) Click on "Close Reference" to finish entering this particular reference. Click on "New Reference" to add another reference.

A completed reference library:

Searching a reference library:

Information about References: Each Reference: Stores all the information needed to cite it in a reference list (e.g. in a lab report or essay). Within a library, each reference has a unique record number which cannot be changed. The fields (author, year etc) can be modified, deleted or new ones added. There are many reference types (book, journal article, newpaper article, chart, equation, etc...)

Downloading references from the Web of Knowledge: 1. Go to library website and select "online resources":

2. Scroll down to "Web of Knowledge":

3. Click on "Web of Knowledge":

4. Click on "Web of Science":

4. Perform your search:

5. Tick the references you want to retain.

6. Click on "Save to Endnote...".

References are exported to your chosen Endnote library: NB: shows only the new references (click on "Show all references" to see earlier entries).

Downloading citations from ScienceDirect: 1. Go to library website, click on ScienceDirect:

2. Perform your search, then click on "export citations":

3. Pick "citations only" or "citations and abstracts":

5. Entries are added to the chosen Endnote library (this time, with abstracts as well):

Using Endnote with Word

Endnote adds an extra menu within Microsoft Word:

Referencing conventions: In essays and lab-reports, all cited work must be properly referenced, by a reference in the text (author surname and date of publication), and an entry in a reference list that contains complete details of each reference: In the text: "Field and Hole (2003) give lots of useful advice". Or "Learning statistics has been shown to be easier than people think (Field and Hole, 2003)". In the reference list: Field, A. and Hole, G. (2003). How to design and report experiments. London: Sage. Problem is that the conventions for this differ slightly between journals (although most use "A.P.A. format").

Start Word and open the document you are writing. To cite a source, position the cursor where you want the reference to appear, then click on "Insert Selected Citation": Inserting references in the text:

Endnote (a) adds the reference in the text; (b) adds the full reference to a reference list at the end of the document - correctly-formated and in alphabetical order! This is a load of rubbish I'm writing in order to show you how to use "Endnote" (Duck and Mouse 2007). Here's some more tosh that I've just typed (Sooty and Sweep 2007), and yet more (Lala, Tinky-winky et al. 2007). Duck, D. and M. Mouse (2007). "Our living hell: life as prisoners in Disneyland." Animal Behaviour 29(5): Lala, Tinky-winky, et al. (2007). "Effects of the media on body-image in telly- tubbies." Journal of banal research 99: Sooty and Sweep (2007). Hands up: we don't have a leg to stand on. Congleton, Garbage Books Inc.

Formatting the Bibliography: You can format the references in different styles by choosing ‘Format Bibliography’ from the Endnote menu. Use "APA 5th" as your output style

More Information, and how to get Endnote: Endnote is installed on all campus PC's. For your own computer, you need to purchase a copy. See the Sussex University IT centre's website: