ROOKIE TEAMS 10 STEPS FOR SUCCESS OCTOBER 2013

AGENDA Welcome The FIRST Culture 10 Step Process Q&A

WELCOME TO THE WORLD OF FIRST org org

10 STEPS Step 1 : Marketing and Registration Step 2 : Organization and Timeline Step 3 : Team Setup Step 4 : Preseason Activities Step 5 : Build Season Activities Step 6 : Competitions Step 7 : Post Season Activities Step 8 : Recognition and Reward Step 9 : Closing the Year Step 10: Re-Start Planning for new year

MARKETING Grade 9 Night Info session Synervoice Announcements Class visits REGISTRATION Process for application Registration Application forms Deadline and Fees STEP 1 : MARKETING AND REGISTRATION Go to usfirst.org > CalendarCalendar

ORGANIZATION 2-3 Professional Teachers or Engineers/2-3 Additional Adults ? Students. Sponsors (Financial/expertise) A meeting place, Tools, Time, Mentor team Sub teams and leads TIMELINE Listing of all your key deliverables, milestones Pre-season Build season Post season STEP 2 : ORGANIZATION AND TIMELINE Students School Parents Industry Partners Mentors Support structure

SAMPLE TEAM STRUCTURE NOTE: EACH GROUP HAS THREE COMPONENTS FOR SUCCESS Program Management Lead Student/Teacher/Mentor

Feb 18 Jan 4 Build Season Stop/SHIP Date Kick Off - Ontario Science Centre Inventory of Kit /Pick up KIT Mentors Meeting Quick Build Session Apr BASIC ROOKIE TEAM TIMELINE Worlds St. Louis Pre/Build Season & Competitions Timeline May 7 Planning Weeks Year End Celebration New Season Planning MayJun Summer Schedule Planning 2011/12 Gr. 8/9/10/11/12 Team Selection Complete Oct TEAM ORIENTATION Program Awareness and Rebuilding Sep Year in Review and Year Ahead Planning Oct FRC Symposium *Design Build Program Test Practice COMPETITIONS GTRW February 28-2 UOIT March 6-8 Waterloo March Montreal March North Bay March Windsor April 3-5 Calgary April 3-5 Sept to Dec *Planning *Sponsorship *Mentor Team Alignment *Workshops *Administration *Community Outreach *Prepare for Build Team registration Tournament Registration Sept – Nov

TEACHER/MENTOR ACTION STUDENT ACTION Review Team Guidelines Register on STIMS Team Name/Color/Logo Attend Team Orientation Visit US FIRSTUS FIRST Visit FIRST CanadaFIRST Canada Visit CHIEF DELPHICHIEF DELPHI Know the timelines/deliverables Everyone on the team to review game manual with focus on rules Register on TIMS *(registering your team and getting a team number)** Register for competition *** Team Name/Colors/Logos Set up Parent Night Create a budget Create Team Guidelines (code of conduct) *** possibly done already STEP 3 : TEAM SETUP

TIPS Stay organized Track milestones and deadlines Develop Committed members Communicate Have Fun!

STEP 4 : PRE-SEASON ACTIVITIES REMEMBER – You are only a ROOKIE ONCE!!! Keep in touch with your mentor teams, attend workshops, Community events, fundraising, awareness in/out of school, business plan, marketing initiatives PIT design, theme, considerations Review of the Awards you are eligible to win Create spirit items Plan for game team (3+1 students/adult) driver, tool, human, coach Build your robot cart Look at last years game

- Rookie Inspiration (Judges) This award celebrates a rookie team’s outstanding success in advancing respect and appreciation for engineering and engineers both within their school, as well as in their community. - Highest Rookie Seed Award (Robot Performance) This award celebrates the highest-seeded rookie team at the conclusion of the qualifying rounds. - Dean’s List - Rookie All Star (Judges) This award celebrates the rookie team exemplifying a young but strong partnership effort, as well as implementing the mission of FIRST: to inspire students to learn more about science and technology. - Woodie Flowers ROOKIE AWARDS **** awards that require a submission

WEEK 5 WEEK 6 WEEK 3 WEEK 1 Kick Off 8:30 – 11:30 am Attend Quick Build Session Go home - Review rules Mentors Meeting Brainstorming Design Freeze Established robot design Mobility system frozen General ideas for all mechanisms Mechanism Prototyping Build Drive System Comments: Frozen means no more changes!! Mechanism Build Programmers Begin Coding Drive system complete Have two students lead shipping planning – read rules well in advance of ship day Begin Autonomous Testing Comments: Most FIRST autonomous only involves the chassis Mechanism Integration Comments: Wiring is not a quick job Feb 18 Robot Done Testing & Perfecting Driver Training Comments: Weight Reduction “Practiced drivers make bad robots win, & unpracticed drivers make good robots lose SHIPPING DATE WEEK 2 WEEK 4 STEP 5 : BUILD SEASON ACTIVITIES Driver Training Practice

STEP 6 : COMPETITIONS Feb 22 – Competitions begin. Toronto GTR-W February 28-2 Toronto GTR-E March 6-8 Waterloo March Montreal March North Bay March Windsor April 3-5 Calgary April 3-5 April – Teams convene for the FIRST Championship Ensure each person/subgroup has tasks at competitions PIT schedule and lead Spirit Lead

STEP 7 : POST SEASON Debrief Session of the year Surface Gaps/strengths Final checks Ensure all documentation is stored at a central accessible area Photos/video repository Listing of all accomplishments Review final budget

STEP 8 : REWARD AND RECOGNITION Awards/celebration event Sponsorship recognition

STEP 9 : CLOSING THE YEAR Post the annual report of the year Identify critical timelines, tasks to start new year

STEP 10 : RE-START THE NEW YEAR Choose new Lead Students Identify critical steps/milestones Continue to build sponsorships

OTHER AWARDS **** awards that require a submission -Team Spirit Award sponsored by Chrysler - Imagery Award -Creativity Award Sponsored by Xerox -Gracious Professionalism™ Award -FIRST Future Innovator Award -Industrial Design Award - Industrial Safety Award -Innovation in Control Award -Judges Award -****Website Award -****Animation Award - **** Excellence in Design Award,

MORE YOU CAN DO….. -Sponsorship and Fundraising - Community Outreach - Parent Involvement

IMPORTANT TO REMEMBER! * FRC BLOGS, FIRST ROBOTICS CANADA WEBSITE * WATCH TRAINING WORKSHOPS AVAILABLE * * JAN 4 TH, QUICK BUILD SESSION TOURNAMENTS REGISTRATION

Q&A Contact: ARTI JAVERI