Getting More than Regulatory Compliance out of a Chemical Inventory System Russell Furr Stanford University web.stanford.edu/dept/EHS/

Overview Background Chemical inventory at Stanford Keys to a useful inventory Demonstration of functionality Current status of program

The Campus 8,180 Acres in six different gov. jurisdictions 670 major buildings 13 million square feet ~700 research faculty ~2,000 laboratories $1.38 billion in planned capital construction between

Chemical Inventory Drivers Hazardous Material Storage Permits (SARA Title III) Fire and Building Code occupancy permits/compliance Construction & renovation permitting Facility and space planning Various compliance and safety programs, including emergency preparedness

The Chemical Inventory Problem Multiple laws and regulations with varied and conflicting requirements Collecting inventory data Linking inventory to reference data Linking inventory to spatial data Reporting aggregate quantities & multiple hazards Making sense of the data

Web-based Inventory at Stanford Secure web server and Oracle database server Lab prints report and/or updates database directly EH&S monitors & supports database and generates reports as needed

System Basics

Keys to Useful Inventory Easy to access Easy to use Provides value to the end user Flexible implementation Integration within programs and IT systems

Easy to access Online access to system Centralized access to chemical safety information MSDSs Chemical Safety Database

Easy to Use Basic input and searching Browser interface Flexibility of add hoc queries Specific hazard & regulatory queries

System Demo: Add Hoc Queries

System Demo: Hazard & Regulatory Queries

Value to the End User Users include… Lab workers PIs Shops EH&S

System Demo: Surplus Chemical Ordering Surplus Chemicals picked up from lab and stored by EH&S Labs search inventory for surplus chemicals or phone EH&S and chemicals delivered free of charge Surplus Chemical Program

Flexible Implementation Every department has different needs and within a dept no two labs are the same Up to the PI to decide how to run their lab Flexible system = less change within the lab = less grief for you

System Demo: Ordering System

That ’ s great, but are they using it?

Program Integration The more it ’ s used the more useful it becomes Fire Code Limits Space Planning Feedback loops for QA/QC Linking to other IT systems Used of shared tables for existing and new EH&S databases Geographic - Maps & Records

System Demo: UBC Reporting

System Demo: Linking to Maps & Records

Current Status Ongoing Module Development Incorporation of catalogue data Linking with Procurement ordering system Chemical Inventory Management System User Group for Higher Education Shared use of inventory system technology, information and services Contact Larry Gibbs at for additional