doc.: IEEE 802 EC Submission July 2014 Adrian Stephens, Intel CorporationSlide 1 Formalizing the Wireless Chair’s Meeting Date: xx Authors:

doc.: IEEE 802 EC Submission Status of this document R0 – is an initial, tentative draft for the Wireless Chairs’ meeting to review and improve. July 2014 Adrian Stephens, Intel CorporationSlide 2

doc.: IEEE 802 EC Submission Introduction The “Wireless Chairs’ meeting” coordinates/manages all aspects of the operation of 802 Wireless Interims, including venue selection. It has been operating effectively, but informally. This submission proposes a formalization of that activity as a standing committee of the IEEE 802 EC. July 2014 Adrian Stephens, Intel CorporationSlide 3

doc.: IEEE 802 EC Submission Issues with the current situation Lack of transparency –The meeting is posted on the room schedule, but is at a time when most members are not around. While members can come to the Wireless Chairs meeting and observe how decisions are taken, few do so. –The meeting takes no minutes and posts no agenda. –As a result, members have expressed criticism of “decisions being made behind closed doors”. Non-compliance to “joint treasury” rules –We are compliant to most of the requirements (i.e., the joint ECs of.11 and.15 do meet to make financial decisions), we are not compliant to the requirement to have a chair for this activity. Lack of a chain of authorization –IEEE indemnification needs a chain of authorization to determine whether an activity is authorized or not. The Wireless Chairs meeting is meeting an obvious need for coordination, but the meeting (and, in particular, any decisions it takes) has no apparent formal basis. July 2014 Adrian Stephens, Intel CorporationSlide 4

doc.: IEEE 802 EC Submission Proposal This submission proposes that the EC create a “Wireless Chairs’ Standing Committee” to operate Wireless Interim meetings. –The 802 LMSC P&P require that “scope” and “duties” are identified for an “other subgroup”. Scope –The WC SC manages the operation of Wireless Interim meetings and provides a venue for the joint treasury of the wireless groups to meet and solicit input from non-joint treasury groups. Duties –The WC SC shall meet at least once per Wireless Interim meeting. It shall make any necessary decisions related to the operation of the current and future Wireless Interim meeting(s). –The WC SC shall provide a venue for the joint treasury of the wireless groups to meet. –The WG SC shall post an agenda and minutes of its meetings. The WC SC is an activity that “Assists the Sponsor” (type 2) July 2014 Adrian Stephens, Intel CorporationSlide 5

doc.: IEEE 802 EC Submission Governing rules IEEE 802 EC Standing committee is governed by LMSC P&P 5.6 “Other subgroups” Operation of a joint working group treasure is governed by the IEEE 802 WG P&P 14.2 The SC should also have its own operating manual to provide internal clarity as to its own processes. (In the following two slides, relevant portions have been underlines) July 2014 Adrian Stephens, Intel CorporationSlide 6

doc.: IEEE 802 EC Submission LMSC P&P 5.6 “Other subgroups” The formation and disbandment of subgroups other than administrative subgroups (e.g., WGs, TAGs, technical subcommittees, and writing groups) require approval by a majority vote of the Sponsor. The Chair of a subgroup shall be appointed by the Sponsor Chair or decided by nomination and election. The scope and duties delegated to the subgroup shall be approved at the time the subgroup is formed, and subsequent changes in scope or duties shall also require approval by a majority vote of the Sponsor. The scope, duties, and membership of all subgroups shall be reviewed annually by the Sponsor. The charge to the subgroup shall clearly state which of the following complementary activities is appropriate: 1) The subgroup is responsible for the definitive content of one or more documents and for responding to views and objections thereon. Such subgroups shall maintain a membership roster and shall comply with the provisions for preparing standard(s). 2) The subgroup is responsible for assisting the Sponsor (e.g., drafting all or a portion of a document, drafting responses to comments, drafting public statements on standards, or other purely advisory functions). July 2014 Adrian Stephens, Intel CorporationSlide 7

doc.: IEEE 802 EC Submission IEEE 802 WG P&P 14.2 – Joint Treasury Two or more WGs with the approval of the Sponsor, may operate with a single joint treasury. WGs that operate with a joint treasury shall have no other treasury. The merger of separate WG treasuries into a joint treasury or the splitting of a joint treasury into separate WG treasuries requires approval of the Sponsor. Each such action shall be supported by a motion from each of the involved WGs that requests the action and that has been approved by the WG. The operation of a joint treasury is subject to the same rules as a WG operating with treasury with the following exception: The Executive Committee over seeing the joint treasury shall be a Joint Executive Committee that is the union of the Executive Committees of the WGs operating with the joint treasury. The Chair of the Joint EC shall be selected by the Joint Executive Committee and shall be the Chair of one of the participating WGs. July 2014 Adrian Stephens, Intel CorporationSlide 8

doc.: IEEE 802 EC Submission Motions It is the intention of the author to bring the following motions to the Friday EC plenary. The second motion is based on the assumption that the EC chair appoints a member of the EC to the position of chair of the WC SC. July 2014 Adrian Stephens, Intel CorporationSlide 9

doc.: IEEE 802 EC Submission Motion 1 Create an IEEE 802 executive committee (EC) standing committee (SC) called the “Wireless Chairs Standing Committee” (WC SC) –with Scope and Duties as defined in document ec r0 –that is responsible for “Assisting the sponsor”, as described in the LMSC P&P 5.6 July 2014 Adrian Stephens, Intel CorporationSlide 10

doc.: IEEE 802 EC Submission Motion 2 Confirm as the chair of the Wireless Chairs Standing Committee. July 2014 Adrian Stephens, Intel CorporationSlide 11